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Executive Assistant
2 months ago
Job Summary:
Luminosity, Inc. is seeking a technologically proficient Executive Assistant professional to support the operational and administrative needs of our executive team. This role requires impeccable attention to detail, the ability to manage multiple tasks efficiently, and a high degree of confidentiality and professionalism. The Executive Assistant must possess or develop a basic understanding of the justice data analytics field to support data-driven projects and initiatives, ensure smooth day-to-day operations, and contribute to the efficiency and effectiveness of our initiatives in advancing pretrial justice.
Responsibilities:
Document Management and Preparation:
- Assist in the preparation and management of proposals, contracts, and other key business documents
- Support the development and formatting of reports and presentations
Recruitment, Onboarding, and Employee Management Support:
- Assist in the new employee recruitment and onboarding process
- Facilitate the offboarding procedures to ensure a smooth transition for departing employees
- Manage employee files, ensuring accuracy and confidentiality in handling personal and professional documentation
Office and Team Coordination:
- Manage office operations, including ordering supplies and overseeing office maintenance to ensure a clean and organized workspace
- Coordinate across different teams to ensure smooth communication and collaboration
Administrative and Scheduling Support:
- Assist in schedule management, including setting up meetings and reminders
- Coordinate travel arrangements and accommodations
- Attend meetings, take detailed notes, and ensure timely follow-up on action items
Confidentiality and Professionalism:
- Maintain confidentiality of sensitive information and handle matters with discretion and professionalism
§ Demonstrate exceptional support and professionalism in all interactions
Education and Experience:
§ Bachelor’s degree in Business Administration, Communications, Public Administration, or a related field
§ 3-5 years of experience in an administrative or executive assistant role, preferably within a consulting or analytics environment. A Master’s degree can substitute for 2 years of experience.
Skills and Qualifications:
§ Proven experience with office management, executive scheduling, and project coordination
§ Demonstrated proficiency in a wide range of technology tools, including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
§ Strong written and verbal communication skills
§ Excellent organizational and multitasking abilities
§ Ability to learn quickly and adapt to new tasks and responsibilities
§ High level of professionalism and confidentiality
§ Strong interpersonal skills and ability to work collaboratively
§ Detail-oriented with an analytical and problem-solving mindset
§ Committed to collaborative work within a diverse team environment
§ Support for Luminosity's mission to advance pretrial justice