Project Coordinator

4 weeks ago

Gig Harbor, United States Soundview Consultants LLC Full time

Soundview Consultants is a well-respected environmental consulting firm with 15 years of experience serving our clients and communities. Our offices in Gig Harbor and Mt. Vernon, Washington, focus primarily on natural resources assessments, environmental planning, permitting, and compliance services for projects with an aquatic regulatory nexus.


SVC specializes in both marine and land use issues; site planning, project design, project coordination, regulatory permitting, project planning management; marine, wetland, and stream ecology; habitat restoration; wetland, stream, tree, and eelgrass delineations and assessments; benthic surveys; underwater and terrestrial-monitoring programs, mitigation planning, landscape architecture, and arborist services.


Soundview Consultants has an exciting opportunity for a full-time Project Coordinator to join our growing team Here at SVC, we give you the flexibility to take care of yourself. We offer a hybrid work environment for team members from our offices and remote opportunities to focus on results and take time off when needed. The candidate will have a home office in Mt. Vernon, Washington. Some schedule options may look like: 5×8’s 4x 10’s, or 4x 9’s with a remote half day on Fridays. And your weekends are always YOURS


Description:

The Project Coordinator is responsible for capacity planning to ensure the success of our projects managers and internal staff. This role requires strong professional coordination, prioritization and multi-tasking skills, and experience in utilization planning or deploying of multiple FTEs. As a liaison between the Project Managers, Clients, and the internal team, it is critical that all written and verbal communication is thorough and clear. Daily responsibilities include but are not limited to scheduling field efforts and other tasks to ensure high utilization rates for staff, uploading tasks to internal programs and monitoring team capacity, tracking team commitment due dates, and coordination of various project components in assistance to the project managers, and correspondence with clients, regulators, and other stakeholders. You’ll learn project scoping and collaborate with multiple team members daily.


Key responsibilities:


  • Provide capacity planning support for the scientific team and project managers, selecting staff assignments for fieldwork and other tasks based on best-fit methodologies and capacity projections;
  • Ensure that all personnel and vehicle/equipment needs are met prior to beginning fieldwork. This includes coordination with clients and other stakeholders for site access authorization, facilitating the use of company vehicles and equipment, ensuring that equipment/materials are available by field day, and arranging other necessities such as hotel accommodations, rental cars, ferry tickets, etc.;
  • Review and track assigned professional staff capacity, optimizing their utilization rates;
  • Work closely with Design Lead to ensure mapping and design needs are prioritized and completed successfully by client due dates;
  • Assist with time entries and project expense entries weekly;
  • Assign technical writers based on project specs and deliverable schedules;
  • Coordinate next steps & follow up of assignments with the assigned project work groups;
  • File, prioritize, and categorize email correspondence to ensure project awareness and follow-up with project managers as necessary;
  • Submit and track permit applications and complete other agency requirements, showing follow-through and competence;
  • Draft Scopes of Work for new projects;
  • Support multiple Smartsheet and VantagePoint workflows;
  • Other duties as assigned.


Skills and experience:


  • 2-3 years’ experience in a coordinator position;
  • Experience with organizational management and team coordination;
  • Ability to prioritize multiple tasks and daily workload to completion;
  • Detail-oriented critical thinker with follow-through and decision-making ability;
  • Comfortable with ambiguity;
  • Ability to adapt to situations based on business and team needs;
  • Proficiency in Outlook, including calendar and tasks, and Word;
  • Proficiency with Deltek VantagePoint;
  • Proficiency in English, and communicate at an expert level;
  • Adherence to Company Policies and Employee Handbook is required.

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