Payroll / Accounts Payable Specialist

3 weeks ago

Lynn, United States Aspire Developmental Services, Inc. Full time

Payroll/Accounts Payable Specialist

On-site position in Lynn, MA, Hours are 7:30am - 4:00pm

Aspire Developmental Services is a non-profit that strives to promote positive developmental outcomes and educational opportunities to families with young children on the North Shore and Cape Ann.

Job Summary:

The Payroll/Accounts Payable Specialist is responsible for managing payroll functions and handling accounts payable processes within the organization. This role involves ensuring accurate and timely processing of employee wages, managing vendor payments, and maintaining financial records in compliance with company policies and regulatory requirements.

Key Responsibilities:

Payroll Management:

  • Process bi-weekly payroll runs for all employees, including calculating wages, deductions, and differentials.
  • Maintain accurate employee payroll records, including tax withholding, benefits, and garnishments.
  • Ensure compliance with federal, state, and local payroll regulations.
  • Address employee payroll inquiries and resolve any discrepancies.

Accounts Payable Management:

  • Process and review vendor invoices, ensuring accuracy and proper authorization before payment.
  • Reconcile accounts payable ledger to ensure that all payments are accounted for and properly posted.
  • Prepare and process payments to vendors via Bill.com and checks.
  • Manage and maintain vendor relationships, addressing any issues or discrepancies.
  • Assist with month-end and year-end closing processes by preparing and reconciling accounts payable reports.

General Accounting Support:

  • Maintain organized and accurate financial records and documentation for both payroll and accounts payable.
  • Assist in preparing financial reports and analysis as needed.
  • Support internal and external audits by providing required documentation and information.

Qualifications:

  • Education: Associate’s degree in Accounting, Finance, or related field or experience; Bachelor’s degree preferred.
  • Experience: Preferred 2-3 years of experience in payroll processing and accounts payable.
  • Skills: Proficiency in SB accounting software (i.e. QuickBooks Online, QuickBooks Desktop, Sage, or Xero), Proficiency in SB Payroll platform (i.e. ADP, Paycomm, Proliant), Proficiency in Microsoft Excel, and other office applications.
  • Knowledge: Strong understanding of payroll regulations, accounts payable procedures, and General Ledger experience preferable.
  • Abilities: Excellent attention to detail, organizational skills, and the ability to handle confidential information.

Personal Attributes:

  • Strong problem-solving skills and the ability to work independently.
  • Effective communication skills and the ability to interact professionally with employees and vendors.
  • High level of integrity and commitment to accuracy in financial processing.


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