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Payroll Specialist
2 months ago
Aspire Developmental Services Inc is seeking a skilled Payroll/Accounts Payable Specialist to join our team. The successful candidate will be responsible for managing payroll functions and handling accounts payable processes within the organization.
Key Responsibilities- Payroll Management:
- Process bi-weekly payroll runs for all employees, ensuring accurate and timely processing of employee wages, deductions, and differentials.
- Maintain accurate employee payroll records, including tax withholding, benefits, and garnishments.
- Ensure compliance with federal, state, and local payroll regulations.
- Address employee payroll inquiries and resolve any discrepancies.
- Accounts Payable Management:
- Process and review vendor invoices, ensuring accuracy and proper authorization before payment.
- Reconcile accounts payable ledger to ensure that all payments are accounted for and properly posted.
- Prepare and process payments to vendors via check or electronic transfer.
- Manage and maintain vendor relationships, addressing any issues or discrepancies.
- Assist with month-end and year-end closing processes by preparing and reconciling accounts payable reports.
- General Accounting Support:
- Maintain organized and accurate financial records and documentation for both payroll and accounts payable.
- Assist in preparing financial reports and analysis as needed.
- Support internal and external audits by providing required documentation and information.
- Education: Associate's degree in Accounting, Finance, or related field or experience; Bachelor's degree preferred.
- Experience: Preferred 2-3 years of experience in payroll processing and accounts payable.
- Skills: Proficiency in SB accounting software (i.e. Quickbooks Online, Quickbooks Desktop, Sage, or Xero), Proficiency in SB Payroll platform (i.e. ADP, Paycomm, Proliant), Proficiency in Microsoft Excel, and other office applications.
- Knowledge: Strong understanding of payroll regulations, accounts payable procedures, and General Ledger experience preferable.
- Abilities: Excellent attention to detail, organizational skills, and the ability to handle confidential information.
- Strong problem-solving skills and the ability to work independently.
- Effective communication skills and the ability to interact professionally with employees and vendors.
- High level of integrity and commitment to accuracy in financial processing.
