Program Coordinator

4 weeks ago

Oakland, United States Ultimate Staffing Full time

A client of ours is seeking a temporary Program Coordinator to join their team

  • Temporary position through September, with the potential of being extended
  • Monday-Friday from 8:30AM - 5:00PM
  • Hybrid role, including working on-site in Oakland, CA.
  • This role is for a non-profit organization
  • MUST be available to start position next week

Responsibilities:

  • Manage the daily calendars of the Vice President and support complex scheduling for the director and team.
  • Plan and coordinate meetings and events, including scheduling, sending reminders, preparing agendas, circulating documents, note-taking and tracking action items, ordering food and supplies, and securing venues and vendors.
  • Manage operations and administrative tasks for the team, including project management (Asana, Airtable) and scheduling (Outlook/Doodle/Calendly).
  • Facilitating contracts and invoices, coordinating team and external expenses (Certify), etc.
  • Support the team with setting up webinars and video calls, including scheduling prep calls.
  • Support the team with presentations and research products, including sourcing photos and formatting slide decks.
  • Manage the inbox of the VP of Research, responding to general inquiries and elevating communications materials that require special attention.

Qualifications:

  • 1-3 years in a similar role.
  • Advanced time management and project tracking skills to support the team to meet all deliverables and deadlines across multiple projects.
  • Excellent written and verbal communication.
  • Excellent organizational skills, attention to detail, and ability to effectively prioritize and manage multiple and sometimes competing tasks.
  • Ability to judge the relative importance of issues and act independently to address them, applying the appropriate level of urgency and drive to achieve results.
  • Advanced computer skills, including Microsoft Office, PowerPoint, Google G Suite, and Zoom.
  • Ability to work effectively and efficiently (both virtually and in-person) with minimal supervision.
  • Event and logistics management.
  • Outstanding interpersonal skills, including the ability to work effectively and efficiently with diverse staff and partner organizations.


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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