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Administrative Assistant

2 months ago

Redwood City, United States Saicon Full time

Title: Residential Services Coordinator

Location: Redwood City, CA

Compensation: $24 an hour on W2

Duration: 4 months


Shift time: Thursday-Monday 6:30am-3:00pm and sometime 2.30pm-10.00pm


Your primary responsibilities include:


  • Respond to routine inquiries from students, faculty, external constituents, and staff.
  • Serve as a subject matter resource to students and other departments.
  • Contribute to general office administration and process improvements, which may include report creation and distribution, filing, data entry, collating, guest check in and out, billing, audits, and preparing reservation material.
  • Review documents and forms for completeness, track files for follow up and distribute for review.
  • Process and sort all incoming and outgoing mail and deliveries.
  • Coordinate logistics for outreach activities, meetings, and events.
  • Ensure security and safety of residents, conference and program guests. Inform residents and guests of residential policies and procedures and enforce policies when issues of non-compliance arise.
  • Research and resolve routine issues such as service requests and minor maintenance. Refer complex issues to other staff.
  • Routinely inspect facilities and maintain assigned areas.


To be successful in this position, you will bring:


  • Associate’s degree and one year of relevant experience, or combination of education and relevant experience.
  • Strong written and verbal communication skills.
  • Basic computer skills, including experience with Microsoft Office Suite.
  • Customer service skills.
  • Basic office administration skills.
  • Strong critical thinking and sound decision-making capacity.
  • Ability to learn compliance with legal, financial, and university policies and external regulations.

Physical Requirements*:

  • Often sit, perform desk-based computer tasks.
  • Frequently stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 50 pounds.


Working Conditions:


  • Non-Remote & 100% Onsite
  • Must be willing and able to work some holidays and weekends.
  • Schedule may fluctuate with shifts ranging from morning to evening to overnight.
  • Work Standards:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

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