Office Administrator

4 weeks ago

Redwood City, California, United States Synthego Full time

The Office Administrator will play a critical role in ensuring the smooth operation of the office and providing administrative support to the team. This role requires a detail-oriented individual who can handle a variety of tasks with efficiency and professionalism. The ideal candidate will have excellent organizational and communication skills, with the ability to multitask in a fast-paced environment.

What You'll Do:

  • Administrative Support:
  • Provide comprehensive administrative support to executives and team members
  • Manage calendars, schedule meetings, and coordinate travel arrangements
  • Prepare and edit correspondence, reports, and presentations
  • Handle confidential information with discretion
  • Office Management:
  • Oversee the day-to-day operations of the office
  • Maintain office supplies and equipment, ensuring everything is stocked and in working order
  • Manage relationships with vendors, service providers, and building management
  • Organize and coordinate office events, meetings, and team-building activities
  • Communication and Coordination:
  • Serve as the first point of contact for visitors and clients, providing a welcoming environment
  • Facilitate internal communication and ensure all team members are informed of office policies and updates
  • Financial and Budgetary Tasks:
  • Assist in budget preparation and expense tracking
  • Liaise with the finance department to ensure accurate financial record-keeping
  • Project Management:
  • Assist in planning and executing special projects and company initiatives
  • Coordinate with different departments to ensure project timelines are met
  • Provide insights and recommendations for process improvements and efficiency enhancements
  • HR Support:
  • Assist with onboarding/offboarding employees and managing employee records
  • Help coordinate training sessions and professional development activities
  • Partner with Talent Team on interview scheduling and coordination

About You:

  • Qualifications:
  • Bachelor's degree in Business Administration, Office Management, or related field preferred
  • Minimum of 3 years of experience in an administrative or office management role
  • Experience in supporting Executives
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
  • Excellent written and verbal communication skills.
  • Strong organizational skills and attention to detail
  • Ability to handle multiple tasks simultaneously and prioritize effectively
  • Must be able to drive between different locations and have the ability to lift 30lbs
  • Professional demeanor and ability to maintain confidentiality
  • Key Competencies:
  • Problem-solving and critical thinking.
  • Time management and ability to meet deadlines.
  • Strong interpersonal skills and a team-oriented mindset.
  • Proactive and able to anticipate needs and provide solutions.
  • Flexibility and adaptability to changing priorities and demands.

Company Perks & Benefits

  • Equity options
  • Medical, dental, and vision benefits
  • 401k Program
  • Fully stocked kitchen with beverages & snacks
  • Paid parental leave
  • Flexible paid time off

About Us

Synthego is a genome engineering company that enables the acceleration of life science research and development in the pursuit of improved human health.

The company leverages machine learning, automation, and gene editing to build platforms for science at scale. With its foundations in engineering disciplines, the company's platforms vertically integrate proprietary hardware, software, bioinformatics, chemistries, and molecular biology to advance basic research, target validation, and clinical trials.

By providing both commercial and academic researchers and therapeutic developers with unprecedented access to cutting-edge genome engineering, Synthego is at the forefront of innovation, accelerating the development of truly engineered biology.

  • Billing Administrator and Executive Assistant

    2 months ago

    Studio City, California, United States Stampede Studios Full time

    The Billing Administrator/Executive Assistant's (BAEA) main role is to be the hub of all campaign and financial information on all campaigns in the Studios office. They must be extremely organized, great with numbers, and adept at executive communication. This is an in-person role that also supports C-Suite executives with minor administrative tasks. What...

  • Senior Employee

    2 months ago

    Redwood City, California, United States Stanford University Full time

    Senior Employee & Labor Relations Specialist (3 Openings)Human Resources Services, Redwood City, California, United StatesJob SummarySCHEDULEFull-timeJOB CODE4682EMPLOYEE STATUSRegularGRADELREQUISITION ID102095WORK ARRANGEMENTHybrid Eligible, On SiteStanford University is one of the world's premier academic and research institutions, devoting tremendous...

  • Laboratory Administrative Assistant

    1 month ago

    Foster City, California, United States Intellisource Full time

    Job Description IntelliSource is looking to hire an Onsite Program Administrator. In this role, the candidate will coordinate service deliveries to the customer. Act, in collaboration with staff, as an interface between our partner, the customer, and 3 rd party service providers. Based on business needs the Service Coordinator may be asked to manage...

  • Interventional Platform Analyst

    5 days ago

    Redwood City, California, United States Stanford Health Care Full time

    If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. Day - 08 Hour (United States of America)This is a Stanford Health Care job.A Brief OverviewThis role will support Operations, Patient Services, other in-flight project-driven...

  • Employee and Labor Relations Specialist

    1 month ago

    Redwood City, California, United States Stanford University Full time

    Employee and Labor Relations SpecialistHuman Resources Services, Redwood City, California, United StatesJob SummarySCHEDULEFull-timeJOB CODE4681EMPLOYEE STATUSRegularGRADEJREQUISITION ID103227WORK ARRANGEMENTHybrid EligibleStanford University is one of the world's premier academic and research institutions, devoting tremendous intellectual and physical...

  • Revenue Cycle Analyst

    4 days ago

    Redwood City, California, United States Aston Carter Full time

    Job Title: Revenue Cycle AnalystJob DescriptionPerforms a variety of standard, recurring, and moderately complex financial analyses in support of revenue cycle operational business needs. Develops dashboards and reports to track key performance indicators, metrics, and financial opportunities for designated revenue cycle departments. Assists revenue cycle...

  • HR Benefits Services Specialist 2

    2 months ago

    Redwood City, California, United States Stanford University Full time

    HR Benefits Services Specialist 2Human Resources Services, Redwood City, California, United StatesJob Summary SCHEDULEFull-timeJOB CODE4648EMPLOYEE STATUSRegularGRADEGREQUISITION ID103437WORK ARRANGEMENTHybrid EligibleStanford University is one of the world's premier academic and research institutions, devoting tremendous intellectual and physical resources...

  • Executive Assistant, Global Finance

    6 days ago

    Redwood City, California, United States Equinix Full time

    Who are we?Equinix is the world's digital infrastructure company, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility,...

  • Executive Assistant, Global Finance

    6 days ago

    Redwood City, California, United States Equinix Full time

    Who are we?Equinix is the world's digital infrastructure company, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility,...

  • Corporate Real Estate Welcome Desk Host

    1 month ago

    Redwood City, California, United States Equinix Full time

    Who are we?Equinix is the world's digital infrastructure company, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility,...

  • Corporate Real Estate Welcome Desk Host

    6 days ago

    Redwood City, California, United States Equinix Full time

    Who are we?Equinix is the world's digital infrastructure company, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility,...

  • Science Instructor

    2 months ago

    Redwood City, California, United States Stanford University Full time

    Science InstructorRedwood City, California, United StatesJob SummarySCHEDULEFull-timeJOB CODE4204EMPLOYEE STATUSRegularGRADEGREQUISITION ID103293WORK ARRANGEMENTRemote EligibleScience InstructorOHS Instructor 1Job Code: 4204Job Grade: GFTE: 100%, ExemptStanford's Online High School is an accredited, diploma-offering, highly selective independent high school,...

  • Procurement Specialist

    2 weeks ago

    Redwood City, California, United States Adicet Bio, Inc. Full time

    JOIN USAdicet Bio, Inc. is a clinical stage biotechnology company discovering and developing allogeneic gamma delta T cell therapies for cancer. Adicet is advancing a pipeline of "off-the-shelf" gamma delta T cells, engineered with chimeric antigen receptors (CARs) and adaptors (CAds), to enhance selective tumor targeting and facilitate innate and adaptive...

  • Revenue Cycle Analyst

    4 days ago

    Redwood City, California, United States Aston Carter Full time

    Description:Performs a variety of standard, recurring, and moderately complex financial analyses in support of revenue cycle operational business needs. Develops dashboards and reports to track key performance indicators, metrics, and financial opportunities for designated revenue cycle departments. Assists revenue cycle leaders in working closely with...

  • Administrative Coordinator- Talent Development

    2 weeks ago

    Foster City, California, United States Gilead Sciences, Inc. Full time

    Administrative Coordinator- Talent Development & Inclusion (TD&I) /Talent Acquisition & MobilityUnited States - California - Foster CityGilead Sciences, Inc. is a research-based bio-pharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug...

  • Assistant Front Office

    1 month ago

    Universal City, California, United States NBCUniversal Full time

    Job DescriptionThe Assistant Front Office will support CityWalk Operations consisting of CityWalk Tenant Management, CityWalk Owned and Operated Food Operations, CityWalk Technical Services, CityWalk Services, CityWalk Events, Parking Operations and CityWalk Field Operations.Provide daily administrative support in CityWalk Front Office through reception of...

  • Administrative Assistant, Global Partnerships

    4 weeks ago

    Universal City, California, United States NBC Universal Full time

    Company DescriptionNBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming...

  • Technical Support Specialist

    2 weeks ago

    Redwood City, California, United States Suki AI Inc Full time

    • Technical Support Specialist• at Suki East Coast Remote Suki is creating a new category in the health-tech space: the digital assistant. Our product will be • the• What we want to accomplish and why we need you• We are a user-driven company and are committed to making sure every pixel of our product is in service of the doctor. Were a team of...

  • Senior Analyst

    3 weeks ago

    Redwood City, California, United States Informatica Full time

    Job Number: 37222Position Title: Sr Financial Reporting AnalystExternal Description:Build Your Career at InformaticaWe're looking for a diverse group of collaborators who believe data has the power to improve society. Adventurous, work-from-anywhere minds who value solving some of the world's most challenging problems. Here, employees are encouraged to push...

  • Administrative Assistant Digital Marketing

    1 month ago

    Universal City, California, United States NBCUniversal Full time

    Job DescriptionHere at Universal Pictures Theatrical Marketing, we bring our campaigns to life by weaving innovation, creativity, and passion into everything we do. The Global Digital Marketing team is looking for an Assistant who is equally passionate about film, marketing, digital and entertainment and is eager to learn more while working in the fast-paced...