Executive Assistant

3 weeks ago

Mountain View, United States The Mice Groups, Inc. Full time

Our Client is seeking an Executive Assistant for a Contract position in Mountain View, CA. This position has a strong likelihood to extend, with possible conversion to Direct Hire/FTE. This position pays $35-50/hr.

Summary:

Executive Assistant to join our team onsite in Mountain View, CA. The ideal candidate is responsible for complex calendar management and scheduling of internal and external meetings across multiple time zones, handling expenses, multitasking during ad hoc projects, preparing documentations for meetings, assisting with presentations and a variety of other day-to-day administrative tasks. The strongest candidates will have experience working in start-up companies and interfacing with investors and board members.

This is an exciting role requiring superior attention to detail, great organization and prioritization skills and the ability to plan ahead and to meet tight deadlines, all while juggling multiple critical requests. This role will support our CEO and President, as well as other members of the Executive Leadership team from time to time, with deliverables required for internal leadership, board of directors, and investors.

Responsibilities:

  • Coordinate meetings, manage schedules, make appointments, arrange travel, and provide other general assistance as required.
  • Exhibit a strong attention to detail, ability to adapt to daily schedules and routines, and a focus on efficiency without sacrificing quality.
  • Plan travel itineraries and make travel arrangements.
  • Assist in organizing, and the execution of meetings, conferences, and off-site events.
  • Reconcile and prepare expense reports.
  • Document and distribute meeting minutes and action items as needed.
  • Perform potentially confidential and complex administrative duties with a high level of integrity and discretion.
  • Collaborate positively and proactively across teams.

Required Skills:

  • Associate’s Degree and 4+ years of administrative experience, including demonstrated success supporting C- Level Executives
  • Several years of professional experience and strong computer literacy, including expertise in Google Workspace, Macs and PCs.
  • Superior organizational skills including excellent written and verbal communication.
  • Ability to participate in developing project scope, managing project schedules, and following up with stakeholders appropriately.
  • Initiative in resolving problems and an independent worker, with enthusiasm and an energetic approach to work.
  • Ability to navigate and flourish in a fast-paced, start-up environment.
  • Proven experience managing multiple projects simultaneously and autonomously.
  • Willingness to commute to our Mountain View headquarters at least 3 times per week, and up to 5 days when needed due to business needs.

Pay for this position is based on market location and may vary depending on job-related knowledge, skills, and experience. As a contractor you may also be eligible for health benefits such as health, dental, and vision as well as access to a 401K plan.

Applicants should apply via The Mice Groups Inc. website (www.micegroups.com) or through this careers site posting.

We are an equal opportunity employer and value diversity at The Mice Groups Inc. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Pursuant to the Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

The Mice Groups Inc. values your privacy. Please consult our Candidate Privacy Notice, for information about how we collect, use, and disclose personal information of our candidates.

Privacy Policy

One of the basic principles The Mice Groups follows in designing and operating this website is that we ask for only the information we need to provide the service you’ve requested.

The Mice Groups does not currently collect personal identifying information via its website except (i) to the extent that you provide this information in an online job application and (ii) to the extent that your web browser provides personal identifying information.

The Mice Groups will use your personally identifying information solely for the purpose for which you submitted the information. The Mice Groups may, however, aggregate certain elements of your personal identifying information with the information of other users of our website to analyze the usefulness and popularity of various web pages on its website.

The Mice Groups reserves the right to change this policy at any time by posting a new privacy policy at this location. Questions regarding this statement should be directed to info@micegroups.com

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