Executive & Operations Assistant

2 weeks ago

Mountain View, United States Spectrum Interior Design Full time
Job DescriptionJob Description

Welcome to Spectrum Interior Design, where we are dedicated to crafting exceptional luxury estates in the Bay Area and nationwide. Based in the heart of Silicon Valley, our residential interior design firm seamlessly blends innovation with flawless execution. Our passionate team leverages our full spectrum of design expertise to create custom homes that enrich our client's lifestyles. With an unwavering commitment to excellence, we continuously strive to exceed expectations, delivering unparalleled quality and superior attention to detail. In our collaborative and dynamic workplace, team camaraderie and collective creativity flourish, fueling each member's growth and success. If you're an enthusiastic team player with a passion for collaboration and a drive to excel in a forward-thinking, solution-oriented environment, Spectrum Interior Design is your destination.

Are you an administrative professional who thrives in a dynamic, fast-paced environment and enjoys tackling a variety of tasks where no two days are the same? Are you independent, proactive, solution-minded, and excel in a supportive role with an intuitive understanding of executive and team needs? If you embody enthusiastic high energy with an innovative spirit, we invite you to join our team of high-performing creative professionals as an Executive & Operations Assistant. Become a valued member of our growing team where your strengths will be celebrated and embraced

The five major roles for this position are:

  • Executive Support: Outlook Calendaring, Scheduling, Email Communications, Billable Time and Special Projects
  • Office and Showroom Management: Manage Supplies, Organization, and Upkeep
  • IT and Facilities Support: Responsible for all Technology, Equipment, and Maintenance
  • Team Support: General Errands, Presentation Preparations, and Filing
  • Marketing and Branding: Spearhead Campaigns and Support Business Development

Responsibilities and Job Characteristics

  • Legal authorization to work in the United States.
  • Ability to 100% commit to Monday-Friday, 8:00-5:00 pm minimum hours in Mountain View office (45 min. maximum commute).
  • Positive, enthusiastic team player excited to contribute without limitation.
  • Bachelor's degree in Interior Design, Business Administration or related field.
  • 3+ years in an Administrative support background preferred.
  • Advanced proficiency in the Microsoft Office Suite, with proven experience in Microsoft calendaring.
  • Excellent verbal and written communication skills.
  • High level of attention to detail and accuracy.
  • Strong intuitive knowledge of the needs of others, and a proactive approach to jump in and support.
  • Excellent communication, negotiation, and interpersonal skills.
  • Ability to multitask, prioritize, and work effectively in a fast-paced, deadline-driven environment.
  • A desire to work closely and in tandem with the Founder/Principal Designer.
  • Confidential and acute management of assigned tasks.
  • Extremely detail oriented and accurate in all deliverables.
  • Must be a problem-solver, self-starter and highly resourceful.

Salary and Benefits: Commensurate to Experience and Portfolio

***IMPORTANT: Employer is NOT accepting email or phone inquiries about this position at this time. Please only reply with your resume AND responses to ALL questions. Kindly note that applications that do not complete the questions will NOT be reviewed or considered***

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