Executive Assistant/Office Manager

2 weeks ago

Mountain View, United States The Steely Group Full time
Job DescriptionJob Description

We are seeking an Executive Assistant/Office Manager who can thrive in a fast-paced/startup environment and has experience in providing exceptional customer service, enjoys working with people and coordinating a multitude of tasks. The successful candidate will be able to manage multiple projects and competing priorities while maintaining a professional demeanor with employees.

In this critical role, you will serve as the primary interface between the company and its service providers, vendors, and consultants. We’re seeking a self-motivated, global thinker and problem-solver who will move quickly to address problems before they arise. This position requires great attention to detail, organization, and professionalism, and the ability to maintain an efficient business environment.

Responsibilities:

  • Provide day-to-day direct administrative support for our client's South Bay Area office. Be the Executive Admin for the CEO, CTO, and other executive team members and leadership staff. Responsibilities will include but are not limited to calendar management, expense reporting and processing, travel support, vendor collaboration, conference and board meeting preparation, and corporate event oversight.
  • Provide day-to-day administrative support to the Company in the form of communications, facilities, AP support, shipping & receiving, purchasing, and reception. Flexibility and initiative are key as the company continues to grow.
  • Assist with HR activities including employee onboarding, orientations, conference rooms, coordinating technology needs for new hires, etc.
  • Organize and maintain office operations including ordering and shopping for supplies, stocking the kitchen/office/ conference room and reception areas, and maintaining a clean and organized environment.
  • Serve as primary point of contact for guests, building management, facilities landlord, and other service providers.
  • Be prepared to support the executive team with board meetings, scheduling virtual meetings via Zoom/MS Teams across global time zones, ordering and picking up lunches, etc.
  • Support preparation for meetings, presentations, and milestone events. Must be highly experienced in MS Word, MS Excel, MS PowerPoint, and Org Chart Development. Skills should include being able to embed videos and other multimedia into slide decks.

Requirements/Qualifications:

  • BS/BA degree is required
  • A minimum of 5-7 years’ experience in office management or as a high-level executive assistant providing support to executive management.
  • Must be highly proficient in Microsoft Office including Word, Outlook, Excel, PowerPoint along with experience navigating online platforms and databases.
  • Ability to assist with general financial management and bookkeeping.
  • Ability to manage conflicting priorities and deliver on the most critical assignments on time.
  • Demonstrated flexibility and professional maturity to readily understand priorities and anticipate needs.
  • Attention to detail and quality are critical to success.
  • Strategic thinker with excellent problem-solving skills.
  • Effective oral and written communication skills.
  • Strong interpersonal skills and an ability to work well both in a team and independently. Must be a self-starter and be fun to work with.
  • Possess strong emotional intelligence and business acumen.
  • Maintain professionalism and a high level of confidentiality especially when it comes to high level and sensitive company information.
  • Successful candidates will have a positive attitude, be a consummate team player, have no ego, be collaborative, and be willing to “jump in wherever needed.”
  • Results-oriented individual who is highly motivated, decisive, flexible in thought, and has the creativity to excel in and contribute to a rapidly growing company.
  • Experience in life sciences, specifically medical device is a huge plus.
Company DescriptionThe Steely Group is a national preclinical, clinical, and commercial staffing firm and certified women’s business enterprise. We partner with small, growing biotech, pharma, and gene therapy companies to help bring treatments to patients by providing flexible talent acquisition solutions including Contingent Search (Direct Hire & Contract Consultants) and Retained Executive Search.Company DescriptionThe Steely Group is a national preclinical, clinical, and commercial staffing firm and certified women’s business enterprise. We partner with small, growing biotech, pharma, and gene therapy companies to help bring treatments to patients by providing flexible talent acquisition solutions including Contingent Search (Direct Hire & Contract Consultants) and Retained Executive Search.

  • Executive Assistant/Office Manager

    4 weeks ago

    Mountain View, United States The Steely Group Full time

    We are seeking an Executive Assistant/ Office Manager who can thrive in a fast-paced/startup environment and has experience in providing exceptional customer service, enjoys working with people and coordinating a multitude of tasks. The successful ca Office Manager, Executive Assistant, Executive, Manager, Assistant, Support, Staffing, Business Services

  • Executive Assistant

    1 day ago

    Mountain View, United States California People Search, Inc. Full time

    The ideal candidate will provide top-level assistance for a Managing Director of a financial services firm. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. ...

  • Executive Assistant

    1 day ago

    Mountain View, United States California People Search, Inc. Full time

    The ideal candidate will provide top-level assistance for a Managing Director of a financial services firm. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. ...

  • Middle and Upper School Office Manager and Executive Assistant

    6 days ago

    Mountain View, United States Khan Lab School Full time

    KHAN LAB SCHOOL Founded in 2014 by Salman Khan, Khan Lab School (KLS) is a K-12 school located in the heart of Silicon Valley. Serving approximately 300 students across two campuses, KLS is grounded in a mastery-based learning model. This approach focuses on learning outcomes that matter most and evaluates student growth with meaningful metrics rather than...

  • Middle and Upper School Office Manager and Executive Assistant

    4 days ago

    Mountain View, United States Khan Lab School Full time

    Job DescriptionJob DescriptionSalary: $80K to $85KKHAN LAB SCHOOLFounded in 2014 by Salman Khan, Khan Lab School (KLS) is a K-12 school located in the heart of Silicon Valley. Serving approximately 300 students across two campuses, KLS is grounded in a mastery-based learning model. This approach focuses on learning outcomes that matter most and evaluates...

  • Sales Manager

    6 days ago

    Mountain View, United States Office Depot Full time

    **Sales Manager (Mountain View)** Stores 910 El Monte Ave, Mountain View , CA Feb 6, 2022 52053 **Overview** At Office Depot and Office Max, every leader is responsible for growing total sales within the location. The Sales Manager will partner with the General Manager to drive the overall sales culture within the location. He/she is accountable to...

  • Executive Assistant Business Partner 1

    4 weeks ago

    Mountain View, United States Intuit Full time

    We are searching for an experienced Executive Assistant Business Partner (EABP 1) to provide administrative and operational support in the Office of the EVP/GM of Small Business and Self-Employed Group (SBSEG). This role will report to the Senior Manager, Business Partner to the EVP/GM. Responsibilities * Scheduling specialist, assisting the senior...

  • Executive & Operations Assistant

    16 hours ago

    Mountain View, United States Spectrum Interior Design Full time

    Job DescriptionJob DescriptionWelcome to Spectrum Interior Design, where we are dedicated to crafting exceptional luxury estates in the Bay Area and nationwide. Based in the heart of Silicon Valley, our residential interior design firm seamlessly blends innovation with flawless execution. Our passionate team leverages our full spectrum of design expertise to...

  • Executive Assistant Business Partner 1

    4 weeks ago

    Mountain View, United States Intuit Full time

    Overview We are searching for an experienced Executive Assistant Business Partner (EABP 1) to provide administrative and operational support in the Office of the EVP/GM of Small Business and Self-Employed Group (SBSEG). This role will report to the Senior Manager, Business Partner to the EVP/GM. What you'll bring + Minimum of 6 years working at the...

  • Middle & Upper School Office Manager & Executive

    1 month ago

    Mountain View, United States Khan Lab School Full time

    **KHAN LAB SCHOOL** Founded in 2014 by Salman Khan, Khan Lab School (KLS) is a K-12 school located in the heart of Silicon Valley. Serving approximately 300 students across two campuses, KLS is grounded in a mastery-based learning model. This approach focuses on learning outcomes that matter most and evaluates student growth with meaningful metrics rather...

  • Executive Assistant to the CEO

    3 weeks ago

    Mountain View, United States Groq, Inc. Full time

    At Groq. We believe in an AI economy powered by human agency. We envision a world where AI is accessible to all, a world that demands processing power that is better, faster, and more affordable than is available today. AI applications are currently constrained by the limitations of the Graphics Processing Unit (GPU), a technology originally developed for...

  • Executive Assistant

    6 days ago

    Mountain View, United States The Mice Groups, Inc. Full time

    Our Client is seeking an Executive Assistant for a Contract position in Mountain View, CA. This position has a strong likelihood to extend, with possible conversion to Direct Hire/FTE. This position pays $35-50/hr. Summary:Executive Assistant to join our team onsite in Mountain View, CA. The ideal candidate is responsible for complex calendar management and...

  • Executive Assistant

    5 days ago

    Mountain View, United States The Mice Groups, Inc. Full time

    Our Client is seeking an Executive Assistant for a Contract position in Mountain View, CA. This position has a strong likelihood to extend, with possible conversion to Direct Hire/FTE. This position pays $35-50/hr. Summary:Executive Assistant to join our team onsite in Mountain View, CA. The ideal candidate is responsible for complex calendar management and...

  • Executive Assistant to Founder

    1 month ago

    Mountain View, United States PredictSpring Full time

    This role provides an incredible opportunity to partner with our CEO to ensure alignment on critical priorities and deliverables. You’ll build relationships with our CEO and other executives to optimize their time and ensure they continue to drive value for the organization. Our CEO wants a thought partner to help them best utilize their time, run org-wide...

  • Executive Assistant to Founder

    1 month ago

    Mountain View, United States PredictSpring Full time

    This role provides an incredible opportunity to partner with our CEO to ensure alignment on critical priorities and deliverables. You’ll build relationships with our CEO and other executives to optimize their time and ensure they continue to drive value for the organization. Our CEO wants a thought partner to help them best utilize their time, run org-wide...

  • Executive Assistant to Founder

    2 months ago

    Mountain View, United States PredictSpring Full time

    This role provides an incredible opportunity to partner with our CEO to ensure alignment on critical priorities and deliverables. You’ll build relationships with our CEO and other executives to optimize their time and ensure they continue to drive value for the organization. Our CEO wants a thought partner to help them best utilize their time, run org-wide...

  • Executive Assistant Business Partner 2

    5 days ago

    Mountain View, United States Intuit Full time

    Overview Intuit is a mission-driven, global financial platform company that gives everyone the opportunity to prosper. We use technology to solve our customers' most important problems. We serve customers by finding more ways to put more money in their pockets, eliminating work so they can focus on their lives and what matters to them, and ensuring that...

  • Executive Assistant Business Partner 2

    4 weeks ago

    Mountain View, United States Intuit Full time

    Overview Intuit's Finance team drives business growth and profitability through strategic, financial and operational leadership. Come join Intuit's Investor Relations team, part of the Intuit Finance team responsible for clearly articulating Intuit's strategy to the investment community with transparency and clarity in order to attract new long-term...

  • Executive Assistant Business Partner 2

    4 weeks ago

    Mountain View, United States Intuit Full time

    Overview Intuit is a mission-driven, global financial platform company that gives everyone the opportunity to prosper. We use technology to solve our customers' most important problems. We serve customers by finding more ways to put more money in their pockets, eliminating work so they can focus on their lives and what matters to them, and ensuring that...

  • Executive Assistant to CEO

    2 months ago

    Mountain View, United States Cypress HCM Full time

    Job DescriptionJob DescriptionExecutive Assistant (Bilingual – Korean) Overview:This top-tier Executive Assistant will be responsible for supporting the Head of our organization. This person will anticipate the needs of the executive team and other team members and help them stay focused on their projects by resolving operational and administrative issues...