Contract Specialist-Project Administrator

6 days ago

Salem, United States HMK COMPANY Full time

HMK Company is a leader in program and project management for Oregon school districts and local government entities, our work shapes communities and creates lasting impacts. Headquartered in Salem, with offices in Bend and Medford, we bring expertise and passion to every project, proudly serving over 102 Oregon public entities and beyond. Join us, and you’ll be part of a team dedicated to excellence, collaboration, and community legacy.


We are currently looking for a Contract Specialist in our Salem and Redmond, OR offices.


Why Join HMK?

  • Make a Difference: As a Project Administrator, your organizational skills and attention to detail will play a vital role in shaping the success of critical projects across Oregon.
  • Collaborative Environment: At HMK, we’re a strength-based team that values every member’s contribution. Your role will be key in supporting our project managers and ensuring everything runs smoothly.
  • Legacy of Trust: With repeat clients returning to us for our commitment and expertise, you’ll be part of a company that values relationships and results.
  • Culture of Growth: We believe in investing in our team members, providing the tools, training, and support you need to excel in your role and beyond.


What You’ll Do

As a Project Administrator in our Salem or Redmond office, you’ll be the backbone of our projects, ensuring every detail is handled efficiently and accurately. Your role will be central to supporting our Project and Program Managers, keeping documentation and processes aligned with timelines and standards.


Your responsibilities will include:

  • Preparing and generating all project procurement documents with precision and care.
  • Compiling and organizing monthly program reports from project managers.
  • Managing and facilitating payment requests, ensuring accuracy and adherence to guidelines.
  • Maintaining compliance with procurement requirements and HMK processes.
  • Corresponding with clients and subconsultants, fostering clear and collaborative communication.
  • Supporting project teams with various administrative tasks, prioritizing what matters most.
  • Proactively connecting with project members to collect and ensure the accuracy of necessary data.


What We’re Looking For

We’re seeking someone who thrives on organization, values collaboration, and is passionate about getting things done right.

You’ll excel in this role if you:

  • Have strong organizational skills and a knack for handling competing priorities.
  • Pay attention to detail, ensuring accuracy and quality in all tasks.
  • Are a natural problem solver, ready to take initiative and anticipate team needs.
  • Communicate clearly and effectively, both within the team and with external partners.
  • Enjoy working in a dynamic environment where no two days are the same.


Qualifications

  • Proficiency in Microsoft Office Suite and the ability to learn new tools and systems.
  • Experience in construction industry terminology and documentation (preferred but not required).
  • A track record of multitasking and meeting deadlines in fast-paced settings.
  • Strong collaboration and communication skills, with a commitment to teamwork.


What You’ll Gain

At HMK, we recognize that the success of our projects depends on the strength of our team. As a Project Administrator, you’ll play a critical role in delivering the quality and excellence we’re known for. In return, we’ll provide:

  • Purposeful Work: Your contributions will directly impact communities and create lasting legacies.
  • Professional Growth: We’ll support your career development, helping you build skills and confidence.
  • Team Support: You’ll be part of a supportive and collaborative team, ready to celebrate your successes.


Join Us

If you’re detail-oriented, organized, and excited to contribute to impactful projects, we invite you to submit your resume. Visit www.hmkco.org to learn more about us. Together, we’ll build something extraordinary—one detail at a time.

  • Contract Specialist-Project Administrator

    2 months ago

    salem, United States HMK COMPANY Full time

    HMK Company provides Program and Project management services to Oregon School Districts and local government entities. We are a strength-based, multi-disciplined team of construction professionals who are passionate about providing high quality Owner Project Management services from Concept to Completion for school districts. With experience working with...

  • Contract Specialist-Project Administrator

    5 months ago

    Salem, United States HMK COMPANY Full time

    HMK Company provides Program and Project management services to Oregon School Districts and local government entities. We are a strength-based, multi-disciplined team of construction professionals who are passionate about providing high quality Owner Project Management services from Concept to Completion for school districts. With experience working with...

  • Contract Specialist-Project Administrator

    2 months ago

    Salem, United States HMK COMPANY Full time

    HMK Company provides Program and Project management services to Oregon School Districts and local government entities. We are a strength-based, multi-disciplined team of construction professionals who are passionate about providing high quality Owner Project Management services from Concept to Completion for school districts. With experience working with...

  • Contract Specialist-Project Administrator

    4 months ago

    Salem, United States HMK COMPANY Full time

    HMK Company provides Program and Project management services to Oregon School Districts and local government entities. We are a strength-based, multi-disciplined team of construction professionals who are passionate about providing high quality Owner Project Management services from Concept to Completion for school districts. With experience working with...

  • Contract Specialist-Project Administrator

    1 month ago

    salem, United States HMK COMPANY Full time

    HMK Company provides Program and Project management services to Oregon School Districts and local government entities. We are a strength-based, multi-disciplined team of construction professionals who are passionate about providing high quality Owner Project Management services from Concept to Completion for school districts. With experience working with...

  • Project Administrator/Contract Specialist

    1 week ago

    Salem, United States HMK COMPANY Remote Work Freelance Full time

    HMK Company provides Program and Project management services to Oregon School Districts and local government entities. We are a strength-based, multi-disciplined team of construction professionals who are passionate about providing high quality Owner Project Management services from Concept to Completion for school districts. With experience working with...

  • Project Administrator/Contract Specialist

    1 week ago

    Salem, United States HMK COMPANY Remote Work Freelance Full time

    HMK Company provides Program and Project management services to Oregon School Districts and local government entities. We are a strength-based, multi-disciplined team of construction professionals who are passionate about providing high quality Owner Project Management services from Concept to Completion for school districts. With experience working with...

  • HMK COMPANY | Contract Specialist-Project Administrator

    3 days ago

    salem, United States HMK COMPANY Full time

    HMK Company is a leader in program and project management for Oregon school districts and local government entities, our work shapes communities and creates lasting impacts. Headquartered in Salem, with offices in Bend and Medford, we bring expertise and passion to every project, proudly serving over 102 Oregon public entities and beyond. Join us, and...

  • HMK COMPANY | Contract Specialist-Project Administrator

    6 days ago

    salem, United States HMK COMPANY Full time

    HMK Company is a leader in program and project management for Oregon school districts and local government entities, our work shapes communities and creates lasting impacts. Headquartered in Salem, with offices in Bend and Medford, we bring expertise and passion to every project, proudly serving over 102 Oregon public entities and beyond. Join us, and...

  • Contract Specialist-Project Administrator

    3 weeks ago

    Salem, United States HMK COMPANY Full time

    HMK Company is a leader in program and project management for Oregon school districts and local government entities, our work shapes communities and creates lasting impacts. Headquartered in Salem, with offices in Bend and Medford, we bring expertise and passion to every project, proudly serving over 102 Oregon public entities and beyond. Join us, and...

  • Project Coordinator and Administrative Support Specialist

    3 weeks ago

    Salem, Connecticut, United States KinderCare Education Full time

    About UsKinderCare Education is a leading provider of early childhood education, with a mission to inspire a love of learning in children from birth to age 5.Job SummaryWe are seeking a highly organized and detail-oriented Project Coordinator and Administrative Support Specialist to join our team. In this role, you will be responsible for coordinating...

  • HMK COMPANY | Contract Specialist-Project Administrator | salem, or

    3 weeks ago

    salem, United States HMK COMPANY Full time

    HMK Company is a leader in program and project management for Oregon school districts and local government entities, our work shapes communities and creates lasting impacts. Headquartered in Salem, with offices in Bend and Medford, we bring expertise and passion to every project, proudly serving over 102 Oregon public entities and beyond. Join us, and...

  • HMK COMPANY | Contract Specialist-Project Administrator | salem, or

    3 weeks ago

    salem, United States HMK COMPANY Full time

    HMK Company is a leader in program and project management for Oregon school districts and local government entities, our work shapes communities and creates lasting impacts. Headquartered in Salem, with offices in Bend and Medford, we bring expertise and passion to every project, proudly serving over 102 Oregon public entities and beyond. Join us, and...

  • Contracts and Invoicing Administrator

    6 days ago

    Salem, New Hampshire, United States Site Acquisitions, LLC Full time

    **Job Description:**Site Acquisitions, LLC is seeking a highly skilled Contracts and Invoicing Administrator to join our accounting team. This role is responsible for managing the entire contract lifecycle, from receipt of purchase orders to generation of client invoices.The ideal candidate will have a strong background in accounts receivable, data entry,...

  • Administrative Specialist

    1 month ago

    Salem, United States State of Oregon Full time

    Are you passionate about wetlands and waterways? Apply to be our next Administrative Specialist (Administrative Specialist 1) by December 3rd, 2024! This position is based out of our Charleston office, and expected to be onsite during schedule hours. Administrative Specialist, Administrative, Specialist, Processing, Program, Staff

  • Administrative Support Specialist

    3 weeks ago

    Salem, Connecticut, United States LHH Recruitment Solutions Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team in the Kansas City Metro area.About the RoleThe successful candidate will provide high-level administrative support to our executives, ensuring the smooth operation of our office. Responsibilities include managing executive schedules, preparing correspondence and...

  • Administrative Assistant

    3 weeks ago

    Salem, Connecticut, United States POWER Engineers Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Assistant to support our project teams in Overland Park, Kansas. This is an excellent opportunity for someone who enjoys working in a fast-paced office environment and has experience with administrative tasks.Key Responsibilities:Provide general administrative support to...

  • Procurement & Contract Specialist 2

    3 weeks ago

    Salem, United States State of Oregon Full time

    Initial Posting Date: 10/22/2024 Application Deadline: 01/22/2025 Agency: Oregon State Department of Police Salary Range: $4,993 - $7,641 Position Type: Employee Position Title: Procurement & Contract Specialist 2 Job Description: The Oregon State Police in Salem, Oregon is hiring for one (1) Full-Time, Permanent Procurement & Contract Specialist 2...

  • Construction Project Coordinator

    3 weeks ago

    Salem, Oregon, United States HMK COMPANY Full time

    HMK Company is a reputable provider of program and project management services to Oregon school districts and local government entities. With a strong focus on delivering high-quality owner project management services from concept to completion, our team of construction professionals is dedicated to serving the communities we work with.We are seeking an...

  • Medication Administration Specialist

    3 weeks ago

    Salem, Oregon, United States Avamere Health Services Full time

    Job SummaryWe are seeking a highly skilled Medication Administration Specialist to join our team at Avamere Skilled Advisors, LLC. This is a full-time position with a variable schedule, offering a competitive salary and comprehensive benefits package.About the RoleAs a Medication Administration Specialist, you will be responsible for administering...