Administrative Assistant Intern

3 weeks ago

Dallas, United States Continental Electronics Corporation Full time

The primary function of this Internship role is to support the Executive Administrative Assistant in accomplishing tasks efficiently and with utmost professionalism. Daily direction given by the Executive Administrative Assistant. Reports to the HR Director.



RESPONSIBILITIES

Carry out administrative tasks and a variety of clerical functions as needed

Assist with domestic travel accounts (travel profiles, flights, hotel, car rental, etc.)

Enter data and file documents

Prepare expense reports

Order office supplies

Using Microsoft Outlook, coordinate meetings and appointments

Using Microsoft PowerPoint, update presentation slides

Daily ensure meeting rooms are equipped with needed supplies; restock coffee and beverages as needed; clean work surfaces including white boards and tables

Greet visitors and order food for business meetings

Other duties as needed


REQUIREMENTS

Positive attitude and willingness to help with anything

Ability to follow written and verbal instructions

Excellent attendance and punctuality

Run errands using your own vehicle; mileage reimbursed per IRS rules

Professionalism and work well with others

Experience with Microsoft Office Suite of tools, especially Outlook and PowerPoint, a plus

“US Citizen” status per I.T.A.R., due to government contract requirements

Must successfully complete criminal background check and drug screen test


COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:

Attendance/Punctuality - is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.

Customer Service - manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments

Oral Communication - listens and gets clarification; responds well to questions

Interpersonal Skills - focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others' ideas and tries new things

Adaptability - adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.

Problem Solving - identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.


WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate.

This position works in a climate-controlled environment most of the time however some work will be done while exposed to the elements while running errands for the company.


PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand.



Equal Opportunity Employer: minority / female / disability /veteran

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