Administrative Assistant/Receptionist
3 weeks ago
Company Description
The Law Offices of Gerald L. Bohart, A.P.C., located in Rancho Bernardo, specializes in estate planning, probate, and trust administration. Mr. Bohart is committed to providing personalized legal services to each client, ensuring their needs are met with quality representation. His professional expertise has earned him an "AV" rating from Martindale-Hubbell for his commitment and work ethic.
Job Description
This is a full-time, on-site role for a Front Office Receptionist. We are looking for a self-motivated individual to join our team. This person will be a point-of-contact for the firm in addition to providing administrative support to the attorney/staff to ensure the smooth operations of the office.
Responsibilities:
- Answering and directing multi-line phone
- Extensive interaction with clients
- Client intake
- Calendar management (Outlook experience required)
- Scanning, copying and filing
- Sorting incoming/outgoing mail
- Preparing documents for upcoming appointments
- Inputting and maintaining client database with accuracy
- Invoice and billing
- General office duties
Qualifications:
- Experience working as a receptionist or administrative assistant
- Experience handling multi-line phone system
- Excellent phone etiquette and communication skills
- Experience in customer service
- Ability to multitask and maintain accuracy
- Superb interpersonal skills and professional demeanor
- Attention to detail
- Strong organizational skills
- Excellent grammar and spelling skills
- Legal Experience highly preferred
- Notary Certification a plus
Minimum Requirements*:
- Strong word processing skills required
- Advanced Word, and Outlook (including calendar) skills required
- 2+yrs receptionist or administrative office experience required
*If you don't meet the above-mentioned requirements, your application will not be considered.
Full-time in office (Not eligible for remote work.)
Monday - Friday (No nights. No overtime.)
Pay commensurate with experience.
Competitive salary, PTO, covered parking, deli, weight room on site.
To be considered, please submit cover letter, resume and salary requirements to kbohart2@bohartlaw.com.
*If you don't submit the required information or fail to meet the minimum requirements, your application will not be considered.
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