Administrative Assistant
3 days ago
Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our Regulatory and Land Team in the energy industry. The ideal candidate will be responsible for a variety of administrative tasks including file management, processing check requests, certified mailing management, invoice coding, notarizing documents, and general office support duties. The successful candidate must be a self-starter capable of working independently while managing multiple priorities effectively.
Key Responsibilities:
- File Management:
- Maintain an organized and easily accessible file system.
- Check Requests:
- Submit and handle check requests.
- Track and send check requests as needed.
- Invoice and AFE Coding:
- Code invoices and Authorization for Expenditure (AFE) documents accurately.
- Document Notarization:
- Notarize documents as required.
- Mail Handling:
- Receive and distribute incoming mail.
- Prepare outgoing mail for elections, CAs, offers, deal documents, etc., as directed..
- Certified Mailing Management:
- Prepare certified mailings from notice lists provided by landmen/regulatory analysts.
- Send out certified mailings and manage the associated envelopes.
- General Administrative Support:
- Assist with filing, scanning, and printing tasks.
- Provide support and help as needed.
Skills and Qualifications:
- Must be a self-starter and able to work independently while managing multiple priorities.
- Requires excellent communication skills, both written and verbal.
- Proficient in Microsoft Word and Excel.
- Strong attention to detail and accuracy.
- Ability to handle confidential information with discretion.
- Experience in the oil and gas industry is preferred but not required.
- Notary public certification is an advantage.
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