Administrative Assistant

3 days ago


Denver, United States Anschutz Exploration Corporation Full time

Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our Regulatory and Land Team in the energy industry. The ideal candidate will be responsible for a variety of administrative tasks including file management, processing check requests, certified mailing management, invoice coding, notarizing documents, and general office support duties. The successful candidate must be a self-starter capable of working independently while managing multiple priorities effectively.


Key Responsibilities:

  • File Management:
  • Maintain an organized and easily accessible file system.
  • Check Requests:
  • Submit and handle check requests.
  • Track and send check requests as needed.
  • Invoice and AFE Coding:
  • Code invoices and Authorization for Expenditure (AFE) documents accurately.
  • Document Notarization:
  • Notarize documents as required.
  • Mail Handling:
  • Receive and distribute incoming mail.
  • Prepare outgoing mail for elections, CAs, offers, deal documents, etc., as directed..
  • Certified Mailing Management:
  • Prepare certified mailings from notice lists provided by landmen/regulatory analysts.
  • Send out certified mailings and manage the associated envelopes.
  • General Administrative Support:
  • Assist with filing, scanning, and printing tasks.
  • Provide support and help as needed.


Skills and Qualifications:

  • Must be a self-starter and able to work independently while managing multiple priorities.
  • Requires excellent communication skills, both written and verbal.
  • Proficient in Microsoft Word and Excel.
  • Strong attention to detail and accuracy.
  • Ability to handle confidential information with discretion.
  • Experience in the oil and gas industry is preferred but not required.
  • Notary public certification is an advantage.


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