Personal Executive Assistant to CEO

3 weeks ago

San Francisco, United States Pocketbook Agency Full time

We are seeking a highly professional and experienced Executive Personal Assistant to provide full-spectrum support to a dynamic individual. The ideal candidate will be based in the San Francisco Bay Area but we are also open to SoCal candidates as this role is mostly remote. All candidates must live close to major airports. This is an exceptional opportunity for a candidate who is committed to a long-term career as a Personal Assistant, with 80-85% of the responsibilities being personal/family-related and the remaining 15-20% supporting executive business tasks.


This role will require travel to various locations, including Northern California, Southern California, and Nevada.


Key Responsibilities:

Personal Tasks (80%):

  • Manage and coordinate personal and family schedules, including appointments, events, and activities.
  • Travel coordination: book personal travel arrangements (commercial and private air travel, car service), manage itineraries, and ensure smooth arrivals at multiple residences (Palo Alto, Reno, Southern California).
  • Liaise with household staff (e.g., nannies) to ensure seamless family support.
  • Prepare homes in advance of the principal’s arrival (grocery shopping, home setup).
  • Troubleshoot personal and household matters, ensuring all needs are met proactively and efficiently.
  • Provide around-the-clock availability for urgent needs or changes.

Executive Tasks (20%):

  • Collaborate with the principal’s Executive Assistant to manage calendar appointments and business travel.
  • Coordinate business-related meetings and support light executive administrative tasks.
  • Assist with travel logistics, including occasional travel to set up accommodations for business or personal trips.
  • Handle special projects and ad-hoc requests as needed.


Key Qualifications:

  • Minimum of 10 years of experience as an Executive or Personal Assistant, ideally supporting high-net-worth individuals or families.
  • Strong organizational skills with the ability to optimize and protect the principal’s schedule.
  • Professional demeanor, commanding respect, and committed to a long-term career as a Personal Assistant.
  • Ability to manage and coordinate the schedules of other household staff (e.g., nannies).
  • Strong communication skills, with the ability to interact with high-level professionals.
  • Flexible and available off-hours to accommodate urgent needs.
  • Ability to travel on short notice to prepare residences or assist with arrangements (primarily to Northern California and Nevada).
  • Discretion and confidentiality are critical.


Salary: $150,000

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