Administrative Assistant

4 weeks ago


Boston, United States The Hollister Group Full time

Administrative Assistant


Our client, a well-known Higher Education Institution, is seeking an energetic and detail-oriented Administrative Assistant to manage and support the front office of a large department on a hybrid work schedule in Boston.


**Applicants must be able to work onsite 2-3x/week in Boston to be eligible for this role.**


If you are interested and meet the qualifications below, apply with your resume for immediate consideration


Responsibilities:

  • Serve as the face of the department to visitors, vendors, and building management
  • Submit maintenance requests and work orders to building management
  • Assist with job postings and interview scheduling
  • Manage onboarding and offboarding process for staff including office space prep and communication with stakeholders
  • Maintain department contact lists, office schedules, databases, and website updates
  • Facilitate all department-related activities including student organizations, award administration, course feedback, and communications
  • Provide support for hybrid meetings including technology training (Zoom, Trello, etc)
  • Process vendor invoicing and payments
  • Provide general administrative support to department faculty and administrators as needed


Qualifications:

  • Minimum of 2-3 years of professional Administrative experience
  • Excellent communication and interpersonal skills required
  • Must be able to multi-task and work independently to manage responsibilities
  • Strong technical skills including experience with PC computers, databases, and Microsoft Office (particularly Word and Excel)
  • Experience with CRMs a plus



Our Commitment to Diversity, Equity & Inclusion


The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.



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