Administrative Assistant

2 weeks ago


Boston, United States DIGI America Full time

Overview

An Administrative Assistant is an entry-level office professional who is accountable for coordinating office activities and operations to secure efficiency and compliance with company policies. Keep stock of office supplies and place orders when necessary. Plus, additional other administrative duties.


Responsibilities

  • Coordinate office activities and operations to secure efficiency and compliance to company policies
  • Prepare and Sort incoming and outgoing mail or packages.
  • Manage phone calls and correspondence (e-mail, letters, packages etc.)
  • Support bookkeeping procedures
  • Create and update records and databases with financial and other data
  • Track stocks of office supplies and place orders when necessary
  • Receive and Ship out parts/supplies when necessary
  • Assist billing clerk with documentation to support invoices
  • Assist colleagues whenever necessary
  • Manage & log incoming orders for parts, supplies and service calls from customers and Sales personnel
  • Coordinate with Service Manager dispatching of Field Service Technicians to installations, service calls & deliveries


Qualifications

  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel, MS Word, and MS Outlook, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • Must be able to work Fulltime Monday through Friday 8am to 5pm


  • Boston, United States Atlantic Retail Full time

    We are looking for a reliable and organized Administrative Assistant to join our team at Atlantic Retail. You will provide administrative support to the Boston office and senior management and ensure the smooth operation of the office. You will also handle various tasks such as scheduling meetings, preparing reports, answering phone calls, and maintaining...


  • Boston, United States Atlantic Retail Full time

    We are looking for a reliable and organized Administrative Assistant to join our team at Atlantic Retail. You will provide administrative support to the Boston office and senior management and ensure the smooth operation of the office. You will also handle various tasks such as scheduling meetings, preparing reports, answering phone calls, and maintaining...


  • Boston, United States Baystate Financial Full time

    Baystate Financial is looking for an enthusiastic and talented professional to fill the full-time position of Administrative Assistant in our Boston, MA office. Applicant must have excellent telephone and interpersonal skills, strong computer skills (Microsoft Office and Windows), organizational and time management skills and attention to detail. Must be...


  • Boston, Massachusetts, United States Atlantic Group Full time

    Location: Boston, MA Type: Temporary Job #37783 Salary: $20.00 Job Overview – Administrative Assistant: We are seeking a highly organized and efficient professional to handle our front desk and administrative duties in a dynamic healthcare environment. The role will involve managing communications, updating patient information, handling...


  • Boston, United States Peabody Properties, Inc. Full time

    Peabody Properties is actively seeking a Temporary Administrative Assistant to join it's management team at an apartment community in Boston's North End. The Administrative Assistant’s role is to assist the efficient operation of the site’s Management Office by answering all calls courteously, while expediting all resident-related issues to the...


  • Boston, United States Codman Academy Charter School Full time

    Job DescriptionJob DescriptionJob Title: Administrative AssistantSupervisor: Operations ManagerStart Date/Hours: July 1 - June 30; 8:00am-5:00pm, Monday through FridayDescription: The Administrative Assistant fills a key role in the safe and efficient operation of Codman Academy Charter Public School. The role requires the completion of complex clerical and...


  • Boston, United States Manning Personnel Group, Inc. Full time

    A dynamic biotechnology firm is seeking an energetic, efficient, and versatile Administrative Assistant to join their growing team in Boston, MA! The ideal candidate is a personable, outgoing, and detail-oriented individual with prior administrative experience. If you are seeking an administrative role within a start-up environment with ample opportunity to...


  • Boston, United States Manning Personnel Group, Inc. Full time

    A dynamic biotechnology firm is seeking an energetic, efficient, and versatile Administrative Assistant to join their growing team in Boston, MA! The ideal candidate is a personable, outgoing, and detail-oriented individual with prior administrative experience. If you are seeking an administrative role within a start-up environment with ample opportunity to...


  • Boston, United States Wolfsdorf Rosenthal Full time

    Job DescriptionJob DescriptionSalary: $25 per hour DOEWR Immigration is a global immigration firm known worldwide for its innovation, technology, high touch legal services, and flawless execution. With seven offices in three time zones, the firm provides corporate global visa services in over 100 countries. WR is one of the fastest growing immigration...


  • Boston, United States Wolfsdorf Rosenthal Full time

    Job DescriptionJob DescriptionSalary: $25 per hour DOEWR Immigration is a global immigration firm known worldwide for its innovation, technology, high touch legal services, and flawless execution. With seven offices in three time zones, the firm provides corporate global visa services in over 100 countries. WR is one of the fastest growing immigration...


  • Boston, United States The Hollister Group Full time

    Administrative Assistant We are The Hollister Group, the Boston area's leading women-owned staffing firm guiding candidates through the job search process and connecting top-tier talent with opportunities that meet the needs of our candidates and our clients. Our Recruiters will help you refine your goals, improve your resume and interview skills, and stay...


  • Boston, United States The Hollister Group Full time

    Administrative Assistant We are The Hollister Group, the Boston area's leading women-owned staffing firm guiding candidates through the job search process and connecting top-tier talent with opportunities that meet the needs of our candidates and our clients. Our Recruiters will help you refine your goals, improve your resume and interview skills, and stay...


  • Boston, United States The Hollister Group Full time

    Administrative Assistant We are The Hollister Group, the Boston area's leading women-owned staffing firm guiding candidates through the job search process and connecting top-tier talent with opportunities that meet the needs of our candidates and our clients. Our Recruiters will help you refine your goals, improve your resume and interview skills, and stay...


  • Boston, United States Beacon Hill Full time

    Administrative Assistant to $50K- Work in Law!Our client, a national law firm, is seeking an Administrative Assistant to add to their staff! In this role, you will be responsible for overseeing all front desk operations including answering phones, greeting visitors and receiving mail and deliveries; placing supply orders for the office; performing data entry...


  • Boston, Massachusetts, United States Mercer Full time

    At Mercer, we're creating a culture where you can bring your authentic self to work. When you join us, you bring your inclusive energy and enthusiasm to a team that values you personally and professionally – regardless of who you are, what you look like, where you were raised or born, who you love or what your religious beliefs are. You are welcome here....


  • Boston, United States Mercer Full time

    At Mercer, we’re creating a culture where you can bring your authentic self to work.  When you join us, you bring your inclusive energy and enthusiasm to a team that values you personally and professionally – regardless of who you are, what you look like, where you were raised or born, who you love or what your religious beliefs are.  You are welcome...


  • Boston, United States Skanska Full time

    Skanska is searching for a dynamic Administrative Assistant. This is a great opportunity to start a career with a company that builds things that matter and values its team. We are proud to share our culture of diversity and inclusion.Our work makes a clear contribution to society and the environment around us. We build in many different verticals. Whether...


  • Boston, United States Pure Lithium Corporation Full time

    Job Description:We are seeking a dedicated and proactive Administrative Assistant to join our team. As an integral part of our organization, you will play a pivotal role in supporting our day-to-day operations and ensuring a smooth and efficient work environment. In this role, you will provide assistance to management and all visitors, maintain office...


  • Boston, United States DIGI America Full time

    OverviewAn Administrative Assistant is an entry-level office professional who is accountable for coordinating office activities and operations to secure efficiency and compliance with company policies. Keep stock of office supplies and place orders when necessary. Plus, additional other administrative duties.ResponsibilitiesCoordinate office activities and...


  • Boston, United States City of Boston Massachusetts Full time

    Support the Annual System external audit(s). Assist with internal audit process. Assist in maintaining fiscal records of the Boston Retirement System. Assist with reporting to be included with year-end financial statements. Contribute and assist with Administrative Assistant, Finance, Administrative, Accounting, Accounts Payable, Vendor