Executive Assistant and Office Manager

3 weeks ago

Watertown, United States Manning Personnel Group, Inc. Full time

The Executive Assistant/Office Manager will provide high-level general administrative support to company executives, management, and staff. The EA/OM will manage calendars and as needed, schedule corporate travel, support meetings, and provide other arrangements primarily for the Chief Science Officer (CSO), the Chief Medical Officer (CMO) and the General Counsel to ensure smooth and successful functioning of business operations. This role will collaborate with administrative team and serve as backup when necessary. This role will also involve some general administrative and Office Manager responsibilities such as ordering supplies and maintaining inventory.


Key Responsibilities:

  • Organizes, follows up and maintains complex calendar management - requiring interaction with both internal and external contacts.
  • Handles confidential and non-routine information effectively.
  • Coordinates complex travel and event participation, planning and logistics including domestic and international travel.
  • Exercises judgment and discretion in handling requests for appointments, telephone calls, routing them to others or dealing with them on own initiative when appropriate.
  • Supports CSO, CFO, and GC on ad hoc administrative and project requests.
  • Prepares expense reports in compliance with company policies.
  • Responds to a wide variety of requests for information, policies and procedures, and executive action.
  • Analyzes needs and problems to decipher priority and determine necessary next steps if needed, while exercising tact and discretion.
  • Performs other related duties and ad hoc projects as required by position.


Candidate Profile:

  • Bachelors’ degree and 7+ years’ administrative / coordinator experience preferred OR Associates degree and 10+ years’ administrative / coordinator experience required.
  • High degree of tact, diplomacy, confidentiality, and discretion required.
  • Excellent written and verbal communication skills.
  • Strong attention to detail.
  • Able to work as a team or independently.
  • Excellent planning, project management, and organizational skills.
  • Strong computer skills required; proficient with Microsoft Office Suite and PowerPoint and/or Excel skills as well.
  • Ability to prioritize and work diligently in a fast-paced environment.
  • Must have an ability to anticipate business needs and priorities of the executive team members.
  • Willingness to learn and proactively does so.
  • Adaptable to different working styles.
  • Seeks and responds quickly to feedback.
  • Ability to maintain calm under pressure and quickly prioritize tasks to meet multiple deadlines.
  • Works comfortably with ambiguity and within a start-up environment.
  • Willingness to field and resolve issues outside of normal office hours when necessary.
  • Strong customer service mindset; comfortable communicating at varying levels of the organization.
  • Prioritizes accuracy, results & reliability.
  • Values initiative, teamwork, collaboration, and professionalism.
  • Timely production of error-free work.

  • Executive Assistant

    1 month ago

    Watertown, United States Ophthalmic Consultants Of Boston Full time

    Ophthalmic Consultants of Boston (OCB) is currently searching for a dynamic Executive Assistant to join our team. The Executive Assistant provides high level administrative and organizational support to the Chief Operating Officer (COO), VP of Finance, VP of Human Resources, VP of Operations and VP of Revenue Cycle. As a crucial aide to the Chief Operating...

  • Executive Assistant

    1 month ago

    Watertown, United States Watertown Development Company Full time

    Job DescriptionJob DescriptionPURPOSE The Executive Assistant will provide high-level administrative support to the Executive Director and other staff. DUTIES Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for staff. Arranges travel and accommodation for executives. Maintains all general...

  • Temporary Executive Assistant

    6 days ago

    Watertown, United States Satellite Bio Full time

    Satellite Biosciences is pioneering the development and implementation of proprietary, off-the-shelf, implantable satellite organs as living therapeutic solutions that can transform the lives of millions of patients who suffer from serious diseases. Building on 25 years of work in award-winning labs at top academic institutions, the platform is supported by...

  • Temporary Executive Assistant

    5 days ago

    Watertown, United States Satellite Bio Full time

    Satellite Biosciences is pioneering the development and implementation of proprietary, off-the-shelf, implantable satellite organs as living therapeutic solutions that can transform the lives of millions of patients who suffer from serious diseases. Building on 25 years of work in award-winning labs at top academic institutions, the platform is supported by...

  • Senior Executive Assistant

    1 week ago

    Watertown, Massachusetts, United States Dyne Therapeutics Inc Full time

    Company Overview: Dyne Therapeutics is a pioneering organization in the clinical-stage sector, dedicated to developing transformative therapies for individuals affected by genetically driven muscle diseases. Utilizing its proprietary FORCETM platform, Dyne is at the forefront of creating modern oligonucleotide therapeutics aimed at enhancing delivery...

  • Executive Assistant

    2 weeks ago

    Watertown, United States Hi-Line Capital Management Full time $20 - $25

    Job DescriptionJob DescriptionExecutive AssistantProvides administrative support to executive leadership. Must have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain multiple priorities. Can also work independently on projects,...

  • Associate Executive Assistant

    2 weeks ago

    Watertown, United States Dynatrace Full time

    Manage day-to-day functions for 3 or more VPs of the Dynatrace Extended Leadership Team including scheduling, travel arrangements, meeting preparation, events, expense reports, etc. Assist with planning and oversee logistical arrangements for meetin Executive Assistant, Associate, Executive, Processing, Assistant, Technology, Business Services, Travel

  • Executive Administrative Assistant

    1 week ago

    Watertown, Massachusetts, United States Samaritan Health Full time

    Position OverviewWe are seeking a highly skilled Executive Administrative Assistant to support our leadership team at Samaritan Health. The ideal candidate will possess a strong background in administrative functions and demonstrate exceptional organizational abilities.QualificationsEducational Background: An associate's degree in secretarial science or...

  • Correctional Officer

    2 months ago

    Watertown, United States Roberts County Sheriff's Office Full time

    Job DescriptionJob Description**THIS POSITION IS LOCATED IN SISSSETON, SD**BASE PAY STARTING at $20.00/HRAre you interested in working for a proactive law enforcement agency that takes pride in their work? Are you interested in a rewarding career with good pay, FREE benifits, great experience, and a great State of South Dakota retirement?We are currently...

  • Correctional Officer

    3 months ago

    Watertown, United States Roberts County Sheriff's Office Full time

    Job DescriptionJob Description**THIS POSITION IS LOCATED IN SISSSETON, SD**BASE PAY STARTING at $20.00/HRAre you interested in working for a proactive law enforcement agency that takes pride in their work? Are you interested in a rewarding career with good pay, FREE benifits, great experience, and a great State of South Dakota retirement?We are currently...

  • Office Assistant

    1 month ago

    Watertown, United States Community Action Planning Council of Jefferson County Full time

    Job DescriptionJob DescriptionJob Title: Office Assistant Program: Housing & Energy Services Location: 588 Morrison St. Warehouse, Watertown NY Classification: Regular Full-time Non-exempt Work Hours: 40 hours per week (10 Hour work day M-Th) with occasional evening hours Position Grade: 5 Pay Rate: $17 per hour plus benefits Reports To: Director of Housing...

  • Corrections Officer

    1 month ago

    Watertown, United States Codington County Sheriff's Office Full time

    Job DescriptionJob DescriptionJob Title: Corrections OfficerDepartment: County JailReports To: Chief Corrections OfficerFLSA Status: Non-exemptGeneral Statement of DutiesUnder the direct supervision of the Chief Corrections Officer and/or the Sheriff, is responsible for performing duties as assigned in the areas of legal process.Note – This position is...

  • Corrections Officer

    2 months ago

    Watertown, United States Codington County Sheriff's Office Full time

    Job DescriptionJob DescriptionJob Title: Corrections OfficerDepartment: County JailReports To: Chief Corrections OfficerFLSA Status: Non-exemptGeneral Statement of DutiesUnder the direct supervision of the Chief Corrections Officer and/or the Sheriff, is responsible for performing duties as assigned in the areas of legal process.Note – This position is...

  • Executive Administrative Assistant

    1 week ago

    Watertown, Massachusetts, United States Samaritan Health Full time

    Position OverviewWe are seeking a dedicated Executive Administrative Assistant to support our leadership team at Samaritan Health. This role requires a strong foundation in administrative practices and a commitment to excellence.QualificationsEducational Background: An associate's degree in secretarial studies or equivalent experience.Experience: A minimum...

  • Chief Executive Officer and President

    1 week ago

    Watertown, Wisconsin, United States Spano Pratt Full time

    Position Overview:The Chief Executive Officer (CEO) and President serves as an innovative leader, building upon the legacy of the organization to drive impactful change. This role is pivotal in crafting strategies that foster collaboration, mobilize resources, and promote innovation aimed at enhancing community wellbeing.Key Responsibilities:Organizational...

  • Culinary Operations Manager

    1 week ago

    Watertown, Massachusetts, United States Business Executive Coach Full time

    Key PurposeAs the Culinary Operations Manager, you serve as the esteemed representative of Business Executive Coach for your culinary team and clients. You will lead a dedicated team while efficiently managing culinary and operational functions within the established guidelines of the organization, health regulations, and the standards expected by Business...

  • Correctional Officer

    3 months ago

    Watertown, United States Pennington County Sheriff's Office Full time

    Job DescriptionJob DescriptionAre you looking for a career in Corrections, Law Enforcement or Criminal Justice? The Pennington County Sheriff's Office, located in Rapid City, South Dakota and the beautiful Black Hills, is accepting applications for Correctional Officers to serve in our adult jail facility. Correctional officers serve a vital role in...

  • Office Manager

    1 month ago

    Watertown, United States JobsRUs.com Full time

    JobsRUs.com is a service-oriented staffing/recruiting company dedicated to working closely with our clientsWe are currently hiring for Office Manager in Watertown, NY.Pay Rate: $17 per hourSchedule: 40 per week Monday - ThursdayRequirements:-Must have Valid Driver's license-Experience with office technology, and compiling and maintaining program statistical...

  • Associate Executive Assistant

    2 weeks ago

    Watertown, United States Dynatrace Full time

    Company Description Dynatrace exists to make software work perfectly. Our platform combines broad and deep observability and continuous runtime application security with advanced AIOps to provide answers and intelligent automation from data. This enables innovators to modernize and automate cloud operations, deliver software faster and more securely, and...

  • Sales Executive-Commercial

    1 week ago

    Watertown, United States Olympia Moving and Storage Full time

    Job Details Watertown Headquarters - Watertown, MA Sales Description Are you looking for work? Are you a sales hunter? Olympia Moving & Storage, a rapidly growing high-end relocation company, is seeking a Commercial Sales Executive for our Watertown MA area location. The position includes a competitive base salary, unlimited commission potential,...