Executive Assistant Office Manager

2 weeks ago

Draper, United States Cinch Full time

Company Description

Cinch is a data-driven, multi-channel marketing automation platform that provides services for local businesses such as quick lubes, full-service auto shops, and pest control companies. Our platform integrates directly with your POS system, allowing for organized and accurate customer data. With Cinch, you can send email, two-way texts, direct mail, and automated or one-off broadcasts. By having your data and marketing in one platform, you can effectively target the right message to the right person at the right time.


Role Description

This is a full-time on-site role as an Executive Assistant Office Manager located in Draper, UT. The Executive Assistant Office Manager will be responsible for providing administrative assistance, managing office equipment, and delivering excellent customer service. They will also handle various office administration tasks, such as scheduling appointments, organizing files, and coordinating meetings. The Executive Assistant Office Manager will play a crucial role in ensuring the smooth operation of the office and supporting the executive team.


Responsibilities:

1. Executive Support:

· Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.

· Provide general support to the executive team, including email management, phone screening, and handling correspondence.

· Prepare and coordinate meeting materials, agendas, and follow-up actions as necessary.

· Handle sensitive and confidential information with utmost professionalism and discretion.

 

2. Administrative Support:

· Maintain and update databases, records, and filing systems.

· Assist in preparing and processing expense reports, purchase orders, and invoices.

· Assist with document preparation, editing, and proofreading as needed.

· Coordinate office supplies and equipment, ensuring availability and maintenance.

 

3. Office Management:

· Oversee day-to-day office operations, including managing reception duties, greeting visitors, and handling inquiries.

· Coordinate and organize office events, meetings, and conferences.

· Maintain office cleanliness, orderliness, and functionality.

· Collaborate with vendors, service providers, and building management to ensure smooth operations.

· Purchasing and managing supplies of food, drink and utensils in the office, within budgets

· Implement and maintain office policies, procedures, and systems.

 

4. Team Collaboration:

· Foster a positive and productive work environment by promoting effective communication and collaboration among team members.

· Coordinate team activities, including team meetings, team-building initiatives, and company parties.

· Assist in onboarding new employees, including setting up workstations and providing necessary resources.

· Support cross-functional projects and initiatives as assigned.

 

Qualifications:

· Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.

· Strong attention to detail and problem-solving abilities.

· Exceptional verbal and written communication skills.

· Proficient in using productivity tools such as Microsoft Office suite, calendar management software, and collaboration platforms.

· Discretion and confidentiality in handling sensitive information.

· Strong interpersonal skills and the ability to work effectively with individuals at all levels.

· Ability to adapt to a fast-paced and evolving environment.

· Proven experience as an executive assistant or office manager, preferably in the software industry, is preferred but not required.


 

Join our team and contribute to our mission to close the data gap and use data to create better relationships with customers. As the Executive Assistant and Office Manager, you will be an integral part of our success, ensuring smooth operations and supporting our executive team. If you are an organized, proactive, and versatile professional looking for an exciting opportunity, we would love to hear from you.


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