Executive Assistant
3 weeks ago
POSITION SUMMARY
The Executive Assistant will increase the productivity of the high-level Leadership in the Global HQ located in Draper, UT. The key value this role adds is to proactively identify tasks and activities that can be done by the EA to allow the Leader to focus on strategic global initiatives and projects. This person also provides thought partnership and serves as an intelligent, respectful gatekeeper.
SUPERVISORY RESPONSIBILITIES
This position has no direct reports.
DUTIES AND RESPONSIBILITIES
- calendar, meeting schedules, agendas, presentations and action items
- with President to help prioritize tasks and execute efficient time management
- travel planning and expense report management for in office VP’s and above
- as support for visiting Executive Board Members
- participates in monthly corporate credit card reconciliation
- cross-departmentally to meet timelines for project deliverables
- attend key meetings to gather Action Items and Takeaways
- Leader is updated regarding important milestones and deadlines
- regularly with CEO Admin to align meeting needs
- of contact for 3rd party vendors, direct selling suppliers, and industry associations
- corporate presentations with AI generated design, content, and artwork
- and follows processes for Project Management and completes SOP’s in Administration impact areas as requested
SKILLS & QUALIFICATIONS
- integrity, confidential, reliable
- problem solver, decision-making
- planning abilities, good prioritization
- interpersonal skills, high emotional quotient
- written and oral communication skills
- level listening and comprehension abilities
- detail oriented, solution minded
EXPERIENCE REQUIREMENTS
- years plus of executive administrative experience
- include calendar and travel experience
- Microsoft Office knowledge and proficiency
- School diploma, some college or trade school preferred
- with procurement and/or vendor management
- project management responsibilities a definite plus
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