Executive Administrative Assistant

2 weeks ago

Draper, United States None at this time Full time

Growing Company is seeking a customer centric Executive Administrative Assistant-

Duties/Responsibilities:

  • Answers and transfers phone calls, screening when necessary.
  • Welcomes and directs visitors and clients.
  • Maintains filing systems as assigned.
  • Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
  • Responds to and resolves administrative inquiries and questions.
  • Coordinates and schedules meetings, appointments for managers or supervisors and office luncheons.
  • Occasionally, prepares agendas and schedules for meetings.
  • Prepares Better Business Bureau responses.
  • Maintains office supplies and coordinates maintenance of office equipment.
  • Maintains a system for recording expenses and the use of petty cash.
  • Performs other related duties as assigned.

Required Skills/Abilities:

  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Proficient in Microsoft Office Suite or related software.
  • Excellent organizational skills and attention to detail.
  • Basic understanding of clerical procedures and systems such as recordkeeping and filing.
  • Ability to work independently.

Education and Experience:

  • Highschool education or greater.
  • Three to five years of experience in an administrative role.


To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

  • Leadership- the individual demonstrates ethical and followership behaviors which promotes Asbury Automotive standards resulting in a cohesive and effective team.
  • Compliance – the individual understands and adheres to all Company standards, state and federal laws and regulations as well as product pricing guidelines of all lenders, agencies or business partners.
  • Customer Service—the individual understands their role in providing excellent customer service through the defined Asbury Automotive processes which promote efficiencies, fairness and cost effectiveness.
  • Ethics/Integrity – the individual represents Asbury Automotive by conducting themselves in a professional and courteous business manner that demonstrates integrity and avoids the actual or perception of a conflict of interest.
  • Oral Communication—the individual clearly identifies and professionally expresses issues in positive or negative situations.
  • Planning/Organizing—the individual prioritizes and plans work activities and uses time efficiently.
  • Quality—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
  • Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
  • Safety and Security—the individual observes safety and security procedures and uses equipment and materials properly.

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