Office Assistant

1 week ago

Richmond, United States HF Foods Group Inc Full time

HF Foods Group Inc. (NASDAQ: HFFG), headquartered in Las Vegas, Nevada, is a leading marketer and distributor of fresh produce, frozen and dry food, and non-food products to primarily Asian/Chinese restaurants and other foodservice customers throughout the United States. HF Foods aims to supply the increasing demand for Asian American restaurant cuisine, leveraging its nationwide network of distribution centers and its strong relations with growers and suppliers of fresh, high-quality specialty restaurant food products and supplies in the US, South America, and China.


Primary Functions:

Our company is looking for an Office Assistant to be responsible for greeting clients and visitors to our office. You will be in charge of giving clients directions to various parts of the office, contacting employees regarding visitors, answering phone calls and taking messages, and sorting and distributing mail.

To be successful in this role, you will need excellent written and verbal communication skills, as well as competency in Microsoft Office applications such as Word and Excel. BILINGUAL MANDARIN CHINESE IS REQUIRED.


ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Manage overall administrative activities for the office
  • Responsible for the day-to-day facilities operations including purchasing office supplies, furniture, office equipment, etc.
  • Perform administrative work such as typing, filing, sorting, and distributing mail; assist with the preparation of correspondence to clients
  • Answering, forwarding, and screening phone calls
  • Schedule conferences, appointments, meetings, and travel arrangements
  • Perform data entry for various systems and databases
  • Participate and supervise a wide range of company projects and events
  • Perform other work-related duties as assigned

SKILLS AND QUALIFICATIONS:

  • Ability to type at least 45 words per minute.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Proficient with Microsoft Office Suite or related software.
  • Bilingual Mandarin Chinese is Required.

EDUCATION AND/OR TRAINING:

  • Bachelor's degree in Business Administration, or a related field required

WORK CONDITIONS:

(The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

  • Office and warehouse environment
  • Occasional periods of standing or sitting for extended periods of time
  • Required wearing of appropriate PPE
  • Exposure to hot/cold weather and loud noises in a warehouse environment
  • Frequent computer and telephone use
  • Frequent communication with people throughout the day

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