Litigation Legal Secretary

4 days ago


San Francisco Bay Area, United States Matura Farrington Full time

JOB SUMMARY

A well-established legal organization is seeking a skilled Legal Secretary to provide high-quality administrative and clerical support to a team of attorneys. This role involves managing multiple responsibilities in a fast-paced, professional environment.


ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Prepare accurate and properly formatted legal documents, correspondence, and memoranda using transcription software or handwritten drafts.
  • Conduct conflict checks, prepare new case reports, open new files, and process check requests.
  • Handle State and Federal court filings, including e-filing.
  • Draft tables of contents and tables of authorities for legal documents.
  • Assist in preparing government forms or closing materials, as needed.
  • Manage daily time entry for assigned attorneys.
  • Assist with client billing, including reviewing and editing invoices, preparing cover letters, and coordinating finalized bills with the Accounting team.
  • Maintain and organize legal documents in both physical and electronic filing systems.
  • Schedule and coordinate depositions, hearings, and meetings, including booking conference rooms and arranging court reporters or catering services.
  • Manage attorney calendars, track deadlines, and provide timely reminders.
  • Answer phone calls, take messages, and redirect calls as needed.
  • Arrange travel and process reimbursements or vendor invoices.

OTHER DUTIES AND RESPONSIBILITIES

  • Maintain client lists, contact databases, and other electronic records as required.


MINIMUM QUALIFICATIONS

Knowledge, Skills, and Abilities:

  • Proficient in office technology, including the MS Office Suite (Outlook, Word, Excel, PowerPoint).
  • Ability to type at least 60 WPM with high accuracy.
  • Strong communication skills, both verbal and written.
  • Highly detail-oriented, with the ability to manage multiple tasks and deadlines.
  • Team-oriented, with a flexible attitude to meet workload demands, including occasional overtime.

Education:

  • High school diploma or equivalent required; college degree preferred.

Experience:

  • At least 5 years of legal secretarial experience, including 2 years supporting a billing attorney.


COMPENSATION RANGE:

The position offers a competitive salary range of $70,000 to $105,000 annually, based on factors such as experience, education, certifications, and overall qualifications.


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