Litigation Secretary
4 days ago
- Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring seamless support to the practice;
- Produce professional pleadings and other litigation documents in conformance with applicable local and judge-specific rules, and electronically file with the court as needed;
- Maintain client materials in document management system;
- Proofread and redline complex legal documents and correspondence;
- Prepare complex legal documents and correspondence; File with appropriate court or agency; Apply subject matter Litigation expertise in coordination of legal practice tasks and projects;
- Manage the legal and administrative practices of attorneys and facilitate service levels that meet the litigation practice group and client requirements;
- Coordinate administrative functions and facilitate completion of tasks including such as finance/ billing-related tasks, time and expense entry, opening of new matters, client presentations, meetings and other administrative projects as assigned;
- Coordinate with and delegate to Firm resources including DPS, Williams Lea, Client Service Center, practice support or similar departments in International offices in the handling of tasks and projects;
- Review and support of the client billing process to include: edit and review of client bills, proofreading, application of task codes and matter management skills, coinciding math aptitude and skills to support rates, rate changes, write-offs, preparation of expense reporting and audits as required, maintenance and consistency with billing protocols and other accounting functions; and
- Work overtime as required; and
- Demonstrate adaptability, flexibility, initiative and innovation in handling a wide variety of additional projects as required.
Qualifications:
- Associate’s degree; Bachelor’s degree (preferred);
- At least 3-5 years of Litigation legal secretarial experience or relevant legal experience;
- Advanced knowledge of relevant jurisdictional/court/agency processes and procedures;
- Advanced ability to organize, prioritize, coordinate, delegate and work as part of a team;
- Excellent written and oral communications required with strong ability meet deadlines and provide results while supporting Firm policy and procedures.
- Advanced to Expert proficiency in rules of English grammar, spelling and punctuation;
- Advanced proficiency in MS Word and document editing/comparison applications;
- Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications;
- Advanced proficiency in MS Excel and spreadsheet/database applications;
- Advanced proficiency in MS PowerPoint and presentation applications;
- Advanced knowledge of time keeping, expense processing and legal billing;
- Advanced proficiency in document management applications; and
- Proven ability to function as a coordinator with other firm-wide departments with necessary communication skills to transfer instructions/data, verify results, resolution of conflict and delivery or results.
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