Parttime Administrative Assistant
2 months ago
Position: Part-Time Administrative Assistant
Hours: 20-30 hours per week
Location: San Jose, CA
Company: Milestone Inc.
Job Summary:
We are looking for a proactive and detail-oriented Part-Time Administrative Assistant to provide comprehensive support to our CEO and the President. This role involves managing calendars, coordinating travel, and handling various administrative tasks while ensuring high standards of professionalism and confidentiality. The ideal candidate will be adaptable, organized, and able to manage multiple priorities effectively.
Key Responsibilities:
Calendar Management:
- Coordinate and schedule appointments, meetings, and events for the President and CEO.
- Maintain and update calendars to optimize scheduling and avoid conflicts.
- Prioritize and adjust schedules as necessary to accommodate changing demands.
Travel Coordination:
- Arrange and manage all aspects of travel logistics, including domestic and international travel.
- Book flights, accommodations, and transportation, and provide detailed itineraries.
- Prepare and organize travel-related documentation and requirements.
Administrative Support:
- Prepare, coordinate, and manage communications and documentation for the President and the CEO.
- Take meeting minutes, facilitate changes to daily events, and track key deliverables.
- Follow up on outstanding items and act as a liaison for direct reports.
- Manage phone calls, emails, and other communications with discretion and confidentiality.
- Serve as a liaison between the President, CEO, and internal/external stakeholders.
- Coordinate and manage events, leadership visits, and other meetings.
- Send meeting confirmation emails, prepare and distribute meeting materials, and handle all logistics.
Qualifications:
- Proven experience as an executive administrative assistant supporting managers at the executive level.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Strong organizational skills with the ability to prioritize tasks, manage time effectively, and accommodate different working styles.
- Excellent written and verbal communication skills with high attention to detail.
- Ability to react with appropriate urgency and maintain composure in fast-paced, high-pressure situations.
- Strong problem-solving skills and a can-do attitude with a willingness to work effectively under tight deadlines and in complex situations.
Education & Experience:
- High school diploma or equivalent required; additional training or certification in office administration is a plus.
- Minimum of 2 years of experience in an executive administrative support role.
Compensation:
- Competitive hourly rate based on experience.
Application Process:
To apply, please submit your resume and a cover letter detailing your relevant experience and availability.
Equal Opportunity Employer:
Our company is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
ABOUT MILESTONE
Milestone drives online leads and customer acquisition for over 2000 companies across the hospitality industry by building “Experiences” and “Discovery” natively in our platforms. Milestone solutions for hotels, resorts, casinos, restaurants, and spas include a SEO-first CMS platform, Website Design Services, Site Studio for scaling a large volume of sites (for restaurants, spas, etc), Local Listings Platform, Schema Platform, Events Calendar Software, Analytics Platform, and AI Content Studio. In addition, Milestone offers performance marketing services for content development, SEO, paid advertising, and analytics.
Milestone is proud to be a trusted partner to hotel chains, independent upscale hotels, and management companies such as Marriott, Motel6, IHG, Preferred Hotels, Sun Outdoors, PM Hospitality, Crescent Hotels & Resorts, Remington, and SeaWorld.
Milestone platform is amongst the highest-rated MarTech platforms with awards and recognition from Forrester, G2, Adrian Awards, US Search Awards, Search Engine Land, CMS Wire, and many more organizations. Milestone platform was recognized with Adrian Award’s Best Technology Platform in the hospitality industry in 2022.
Top Reasons to Work for Milestone
- SPEED: We have the fastest and only SEO-first CMS on the market
- COMPANY POSITION: Joining a company that is poised to capitalize on the accelerating digital transformation
- GROW: Great place to learn with phenomenal growth opportunity
- IMPACT: Create an impact through the thought leadership you bring to the team
- ETHICS: A principled and values-based culture
- STIMULATION: Exciting and innovative fully-remote work environment
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