Administrative Assistant

3 weeks ago


Chicago, United States EPITEC Full time

POSITION:

Administrative Assistant


JOB TYPE:

W2,Contract


LOCATION:

Chicago, IL


JOB SUMMARY FOR ADMINISTRATIVE ASSISTANT:


  • The team utilizes a hybrid work model. The expectation is in office a minimum of three days per week and more often based upon business and team needs. If no additional business/team needs arise, the current team is generally officing Tuesday through Thursday.



RESPONSIBILITIES FOR ADMINISTRATIVE ASSISTANT:


  • Complete a broad variety of administrative tasks for the VP including managing a very active calendar of appointments; submitting expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
  • Participate in the coordination and editing of communications for senior leaders and functions that align with and support the overall goals of the team and organization
  • Work directly with departments to effectively communicate vital employee matters (i.e. employee transfers, recognitions, anniversaries) to appropriate audiences
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the VP, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response
  • Works independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion
  • Provide a bridge for smooth communication between the VP’s office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff and others
  • Track timelines and coordinate the completion of ongoing department projects
  • Generate department related reports, coordination of team meetings
  • May assist with on-boarding process



REQUIRED EXPERIENCE FOR ADMINISTRATIVE ASSISTANT:


  • Bachelor’s degree preferred
  • Experience planning meetings or events highly desirable
  • Expert proficiency with Microsoft Office
  • Strong communication, project management and critical thinking skills
  • Able to maintain a high level of integrity and discretion in handling confidential information
  • Able to complete a high volume of tasks and projects with little or no guidance
  • Exceptional organizational skills and impeccable attention to detail with superior follow-through
  • Aptitude to juggle multiple projects, switch gears at a moment’s notice and appropriately meet deadlines



SKILLS AND QUALIFICATIONS FOR ADMINISTRATIVE ASSISTANT:


  • Strong attention to detail and ability to complete large volumes of work efficiently and effectively
  • Must be proactive with a desire to stretch beyond the task list to support the team
  • Ability to adapt to a constantly evolving business and work environment, across multiple time zones
  • Professional, reliable, driven and results-oriented
  • Must have diplomacy skills
  • May have in person contact with suppliers while on site.



Why should you choose Epitec?

We started Epitec with a single focus, “Placing People First.” Knowing every good endeavor begins with listening and understanding, we’ve set about challenging every part of the employment process. Bringing the proper connections together for the perfect fit.


How is Epitec different?

Epitec gets to know our prospective employees, using these insights to locate the perfect placement for you. We are there, every step of the way. Providing a best-in-class compensation package combined with the opportunity to grow financially and personally through your work.


What is the result?

Epitec represents the world’s top companies and works to fill their open jobs with the world’s best talent. That’s led to Epitec servicing an impressive list of Fortune 100 companies. We've also won many awards, including one of Crain’s Detroit Business “Cool Places to Work,” and 101 Best & Brightest – local, national and elite winner. And that’s just the beginning, as we work to innovate the way the world thinks about employment.



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