Executive Assistant

3 weeks ago

East Rancho Dominguez, United States Quality Production Services, Inc. Full time

Quality Production Services, Inc. ("QPS") is a distinguished privately held California corporation established in 1995, and headquartered in Rancho Dominguez, California. Specializing in metal stud framing, drywall installation and finishing, and related tenant improvement services, QPS caters directly to general contractors, developers, and building owners, as well as indirectly to architects and designers for both public and private commercial construction projects. Renowned for our customer-centric approach, QPS prides itself on delivering excellence in every aspect of our services.


Position Overview:


We are currently seeking an experienced Executive Assistant to provide comprehensive support to our Chief Executive Officer. The successful candidate will possess a minimum of 3 years of demonstrable experience directly supporting C-suite executives, preferably within the construction sector. Exceptional organizational prowess, acute attention to detail, utmost discretion, and the ability to thrive in a dynamic, fast-paced environment are essential for this role.


Key Responsibilities:


  • Provide high-level administrative support to the CEO, encompassing calendar management, travel coordination, meeting preparation, and expense reporting.
  • Serve as a pivotal liaison between executives, internal teams, clients, and external stakeholders, ensuring seamless and timely communication.
  • Facilitate the creation and dissemination of presentations, reports, and other executive-level materials for meetings and presentations.
  • Manage assigned special projects and initiatives, including coordinating cross-functional teams and monitoring project progress.
  • Maintain utmost confidentiality regarding sensitive information and exercise discretion in handling confidential materials and communications.
  • Proactively anticipate the needs of executives and identify opportunities to optimize processes and enhance efficiency.
  • Act as a primary point of contact for both internal and external inquiries, adeptly prioritizing and escalating issues as needed.
  • Undertake ad hoc administrative tasks and projects as required to support the overall success of the executive team and the organization.


Qualifications:


  • Minimum of 3 years of executive assistant experience, preferably within the construction industry.
  • Proven track record of providing comprehensive support to C-suite executives, including managing complex calendars, travel arrangements, and administrative tasks.
  • Strong familiarity with the construction industry, encompassing terminology, processes, and key stakeholders, is highly advantageous.
  • Exceptional communication skills, both written and verbal, with the ability to interact professionally with individuals at all organizational levels.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Exemplary organizational skills with a meticulous attention to detail and the ability to effectively manage multiple priorities simultaneously.
  • Demonstrated discretion and professionalism in handling confidential information and sensitive situations.
  • Strong problem-solving abilities coupled with a proactive approach to addressing needs and resolving issues.
  • Flexibility and adaptability to thrive in a dynamic, rapidly evolving work environment.


Quality Production Services is committed to fostering an inclusive workplace and is an equal opportunity employer. We strongly encourage candidates from diverse backgrounds to apply. The compensation range for this position is between $30/hr to $35/hr.

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