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Bilingual (English/Spanish) Front Desk Admin

2 months ago

Miramar, United States Vaco Full time

Vaco is hiring for a Bilingual Front Desk Admin located in Miramar, FL.

This role is slated to be 12-15 weeks. There may be an opportunity for this role to transition to a permanent position, depending on the performance of the individual and if the current Receptionist decides not to return from maternity leave.

HR Receptionist/Administrative Support is face of the organization greeting all customers including team members arriving in our corporate offices. This role is responsible for telephonic calls ensuring positive patient experiences; liaison between our company and our vendors and/or patients; reconcile, monitor and track spreadsheets, provide administrative support for company orientation and information gathering, e-verify new hires, escalate and/or re-direct. The HR Receptionist takes ownership for effectively solving front line greeter issues, keeping customer satisfaction at the core of every decision and behavior.

Key Duties / Responsibilities / Accountabilities
  • Coordinate Reception activities, proficiently handling and addressing telephone inquiries accordingly.
  • Serve as gatekeeper to company vendors and HR
  • Prepare and draft internal communications
  • Proactively track and monitor inventory controls
  • Sort, log, and distribute incoming mail
  • Log all monetary checks arriving in corporate offices
  • Perform administrative level task related to HRIS software application
  • Reconcile data regularly; weekly, bi-weekly, monthly
  • Conduct e-verification on all new hires on a weekly basis
  • Ensure reception coverage at all times, when on break or absent
  • Coordinate bookings and reservations for conference and/or training rooms
  • Coordinate new hire paperwork and collection of I9 verification documents for employee file
  • Other duties as assigned.
Qualifications:
  • Minimum of high school diploma
  • Strong phone etiquette and interpersonal skills.
  • Bi-lingual Spanish
Desired Skills and Experience

Bilingual (English/Spanish) required
Administrative experience required