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Executive Assistant

4 months ago

Paramus, United States Robert Half Full time

Overview:

Robert Half is working with an employee-centric professional services firm located in Paramus, NJ, seeking an Executive Assistant to provide comprehensive support to our Executive Directors. This role is pivotal in enabling our executives to concentrate on strategic and non-administrative matters. The ideal candidate will have a proactive approach to office management and organizational tasks.


Key Responsibilities:

  • General office support, including organizational tasks and office upkeep.
  • Proactively order marketing items, business cards, groceries, and office supplies.
  • Manage the legal filing system efficiently.
  • Provide light telephone coverage for the main office number.
  • Organize travel arrangements, meals, entertainment calendars, and client marketing events.
  • Prepare and manage expense reports for the Executive Directors as required.
  • Assist and coordinate various technology-related projects.
  • Handle holiday greeting card and gift mailings at year-end.
  • Manage correspondence and prepare presentations.
  • Handle monthly client invoicing and track employee time and expense reports.
  • Prepare bi-weekly consultant time projections.
  • Review, input, and prepare accounts payable checks for approval.


Qualifications:

  • College degree preferred.
  • Proven experience in a similar role preferred.
  • Proficiency in MS Office and QuickBooks is essential.
  • Strong organizational and multitasking abilities.
  • Excellent communication skills, both written and verbal.
  • High level of accuracy and attention to detail.
  • Ability to manage confidential information with discretion.