firstPRO, Inc | HR Recruiting Coordinator | waltham, ma

2 days ago

waltham, United States firstPRO, Inc Full time

6 Month Contract to Hire. Onsite in Waltham M-F.


Recruiting Coordinator to join our Human Resources team. This position is a temporary position with plans to develop as a permanent role and is 100% onsite at our Waltham, MA location. The role of the Recruiting Coordinator is to support a dynamic team of four recruiters in a fast-paced environment. This role requires exceptional attention to detail, the ability to prioritize and manage multiple tasks under tight deadlines, and strong communication skills to provide a seamless and positive candidate experience. The Recruiting Coordinator will be responsible for scheduling interviews, coordinating candidate communications, and ensuring the recruitment process runs smoothly and efficiently. Other essential responsibilities include:


-Coordinating and scheduling interviews across multiple time zones for candidates and interviewers and ensure timely communication of interview details to all parties, including confirmation emails, calendar invitations, and itineraries, promptly resolving any scheduling conflicts if they arise.

-Supporting recruiters with job postings, requisition management and approval and other administrative tasks.

-Assisting in posting job descriptions on various platforms (i.e. LinkedIn, Indeed) while being responsible for our ATS system, which includes system configurations, improvements to the application process and workflow, updating job requisition templates, maintaining the system (i.e. adding/removing users), pulling reports, etc.

-Preparing and distribute recruiting reports to monitor progress on hiring metrics.

-Managing invoicing for agency fees, candidate reimbursements, and other recruiting costs.

-Managing the Employee Referral Program which includes enhancing all internal communications, processing payments, handling questions and issues.

-Initiating background checks and create offer letters and new hire paperwork for candidates.

-Working with recruiters to organize job fairs and staffing events.

-Collaborating with the HR coordinator on the summer intern program.

-Contributing to HR projects.

-Maintaining a relationship with the international controllers as the primary point of contact for recruiting questions for our international subsidiaries.

-Updating weekly job postings and distributing internal communications (i.e. FYI newsletter and HR bulletin boards) and external communications with local networking groups.

-Acting as a backup to HR Coordinator to present at New Hire Orientation and overseeing new hire luncheon.

-Assisting with other job-related duties as assigned.


Qualifications:

-Bachelor’s degree or Certificate in Human Resources.

-Strong written and oral communications skills. Excellent MS Office skills, including Excel, ATS, and HRIS experience (ClearCompany and UKG preferred).

-Attention to detail, excellent communication, writing, and organizational skills. Requires the ability to multi-task and maintain highly confidential information.

-0-2 years of experience in a related HR or scheduling/administrative role is preferred.

  • firstPRO, Inc | Recruiting Coordinator | waltham, ma

    2 weeks ago

    waltham, United States firstPRO, Inc Full time

    FirstPro is now accepting resumes for a Recruiting Coordinator position based in Waltham, MA. This role will focus on scheduling meetings and interviews between managers and interviewees, managing schedules, reaching out to candidates and more. This is a contract to permanent hire role.ResponsibilitiesCoordinating and scheduling interviews across multiple...

  • firstPRO, Inc | Recruitment Coordinator | waltham, ma

    2 weeks ago

    waltham, United States firstPRO, Inc Full time

    Contract to hire:Recruiting Coordinator to join our Human Resources team. This position is a temporary position with plans to develop as a permanent role and is 100% onsite at our Waltham, MA location. The role of the Recruiting Coordinator is to support a dynamic team of four recruiters in a fast-paced environment. This role requires exceptional attention...

  • firstPRO, Inc | Recruitment Coordinator | waltham, ma

    2 weeks ago

    waltham, United States firstPRO, Inc Full time

    Contract to hire:Recruiting Coordinator to join our Human Resources team. This position is a temporary position with plans to develop as a permanent role and is 100% onsite at our Waltham, MA location. The role of the Recruiting Coordinator is to support a dynamic team of four recruiters in a fast-paced environment. This role requires exceptional attention...

  • firstPRO, Inc | Senior Supply Chain Specialist | waltham, ma

    2 weeks ago

    waltham, United States firstPRO, Inc Full time

    firstPRO is now accepting resumes for a Senior Supply Chain Specialist in Waltham, MA. This is a direct hire role and onsite. This position is expected to seek significant cost saving as well as for developing and implementing strategies to improve overall inventory performance.Scheduling and placing purchase orders with suppliers based on MRP requirements...

  • firstPRO, Inc | Senior Supply Chain Specialist | waltham, ma

    2 weeks ago

    waltham, United States firstPRO, Inc Full time

    firstPRO is now accepting resumes for a Senior Supply Chain Specialist in Waltham, MA. This is a direct hire role and onsite. This position is expected to seek significant cost saving as well as for developing and implementing strategies to improve overall inventory performance.Scheduling and placing purchase orders with suppliers based on MRP requirements...

  • Recruitment Coordinator

    2 weeks ago

    Waltham, United States firstPRO, Inc Full time

    firstPRO is now accepting resumes for a Recruiting Coordinator role in Waltham, MA. This is a 6+month contract to hire and onsite everyday.-Coordinating and scheduling interviews across multiple time zones for candidates and interviewers and ensure timely communication of interview details to all parties, including confirmation emails, calendar invitations,...

  • Recruiting Coordinator

    2 weeks ago

    Waltham, United States firstPRO, Inc Full time

    FirstPro is now accepting resumes for a Recruiting Coordinator position based in Waltham, MA. This role will focus on scheduling meetings and interviews between managers and interviewees, managing schedules, reaching out to candidates and more. This is a contract to permanent hire role.ResponsibilitiesCoordinating and scheduling interviews across multiple...

  • Recruiting Coordinator

    2 weeks ago

    Waltham, United States firstPRO, Inc Full time

    FirstPro is now accepting resumes for a Recruiting Coordinator position based in Waltham, MA. This role will focus on scheduling meetings and interviews between managers and interviewees, managing schedules, reaching out to candidates and more. This is a contract to permanent hire role.ResponsibilitiesCoordinating and scheduling interviews across multiple...

  • Recruiting Coordinator

    6 days ago

    Waltham, United States FirstPRO Full time

    FirstPro is now accepting resumes for a Recruiting Coordinator position based in Waltham, MA. This role will focus on scheduling meetings and interviews between managers and interviewees, managing schedules, reaching out to candidates and more. This is a contract to permanent hire role.ResponsibilitiesCoordinating and scheduling interviews across multiple...

  • HR Recruiting Coordinator

    3 days ago

    Waltham, United States firstPRO, Inc Full time

    6 Month Contract to Hire. Onsite in Waltham M-F.Recruiting Coordinator to join our Human Resources team. This position is a temporary position with plans to develop as a permanent role and is 100% onsite at our Waltham, MA location. The role of the Recruiting Coordinator is to support a dynamic team of four recruiters in a fast-paced environment. This role...

  • Senior Talent Acquisition Partner

    3 days ago

    Waltham, Massachusetts, United States firstPRO, Inc Full time

    We are seeking a highly skilled Talent Acquisition Coordinator to join our dynamic Human Resources team at firstPRO, Inc in Waltham, MA. This is a temporary position with plans to develop into a permanent role.The successful candidate will support a fast-paced team of recruiters and be responsible for coordinating interviews, managing candidate...

  • firstPRO, Inc | Manager, SEC Reporting and Technical Accounting | waltham, ma

    2 weeks ago

    waltham, United States firstPRO, Inc Full time

    Duration: Direct HireJob Title: Manager, External Reporting and R&D AccountingLocation: Waltham, MA 02451 (3 days onsite)Compensation: Up to $160K annual salary plus bonus, equity, and benefitsScope of Position / Overview of ResponsibilitiesReporting to the Associate Director of External Reporting, this position assists in shaping and refining financial...

  • Talent Acquisition Specialist

    6 days ago

    Waltham, Massachusetts, United States firstPRO, Inc Full time

    FirstPRO, Inc is now accepting resumes for a Talent Acquisition Specialist position based in Waltham, MA.This role will focus on scheduling meetings and interviews between managers and interviewees, managing schedules, reaching out to candidates and more. This is a contract to permanent hire role with an estimated salary of $60,000 - $80,000 per year,...

  • Recruiting Operations Coordinator

    5 days ago

    Waltham, Massachusetts, United States firstPRO, Inc Full time

    **Job Title:** Talent Acquisition Coordinator**Company Overview:** firstPRO, Inc is a dynamic organization seeking a highly motivated Recruiting Coordinator to join our team.**Salary:** $68,000 - $78,000 per year, depending on experience.**Job Description:We are looking for an exceptional individual to provide administrative support to our recruitment team....

  • Recruitment Coordinator

    2 weeks ago

    Waltham, United States firstPRO, Inc Full time

    Contract to hire:Recruiting Coordinator to join our Human Resources team. This position is a temporary position with plans to develop as a permanent role and is 100% onsite at our Waltham, MA location. The role of the Recruiting Coordinator is to support a dynamic team of four recruiters in a fast-paced environment. This role requires exceptional attention...

  • Recruitment Coordinator

    2 weeks ago

    Waltham, United States firstPRO, Inc Full time

    Contract to hire:Recruiting Coordinator to join our Human Resources team. This position is a temporary position with plans to develop as a permanent role and is 100% onsite at our Waltham, MA location. The role of the Recruiting Coordinator is to support a dynamic team of four recruiters in a fast-paced environment. This role requires exceptional attention...

  • Talent Acquisition Specialist

    5 days ago

    Waltham, Massachusetts, United States firstPRO, Inc Full time

    At firstPRO, Inc, we are seeking a highly skilled Talent Acquisition Specialist to join our Human Resources team. This full-time position is based in Waltham, MA and will play a critical role in supporting our dynamic team of recruiters in a fast-paced environment.The Talent Acquisition Specialist will be responsible for coordinating interviews,...

  • firstPRO, Inc | Senior Supply Chain

    2 weeks ago

    waltham, United States firstPRO, Inc Full time

    Our biomedical client is looking for a Senior Supply Chain/Purchasing Specialist to join our purchasing department on-site in our Waltham, MA facility to be responsible for the procurement and reporting activities of all purchased material for a complex category of commodities at the optimum cost and best in case level of service needed to support the timely...

  • firstPRO, Inc | Senior Supply Chain Specialist

    3 days ago

    waltham, United States firstPRO, Inc Full time

    We are looking for a Senior Supply Chain/Purchasing Specialist to join our purchasing department on-site in our Waltham, MA facility to be responsible for the procurement and reporting activities of all purchased material for a complex category of commodities at the optimum cost and best in case level of service needed to support the timely manufacturing and...

  • firstPRO, Inc | Senior Supply Chain

    2 weeks ago

    waltham, United States firstPRO, Inc Full time

    Our biomedical client is looking for a Senior Supply Chain/Purchasing Specialist to join our purchasing department on-site in our Waltham, MA facility to be responsible for the procurement and reporting activities of all purchased material for a complex category of commodities at the optimum cost and best in case level of service needed to support the timely...