Talent Acquisition Team Lead

3 weeks ago

Waltham, Massachusetts, United States Connexion Systems & Engineering, Inc. Full time

Connexion Systems & Engineering, Inc. is seeking a highly motivated Talent Acquisition Team Lead to join our team. This role offers an exciting opportunity to work in a fast-paced environment and contribute to the success of our organization. The primary responsibilities of this position include scheduling interviews, coordinating candidate communications, and ensuring the recruitment process runs smoothly and efficiently.

This role requires exceptional leadership skills, the ability to prioritize and manage multiple tasks under tight deadlines, and strong communication skills to provide a seamless and positive candidate experience. Other essential responsibilities include:

  • Coordinating and scheduling interviews across multiple time zones for candidates and interviewers, ensuring timely communication of interview details to all parties, including confirmation emails, calendar invitations, and itineraries, promptly resolving any scheduling conflicts if they arise.
  • Supporting recruiters with job postings, requisition management, and approval, as well as other administrative tasks.
  • Assisting in posting job descriptions on various platforms, such as LinkedIn and Indeed, while being responsible for our ATS system, which includes system configurations, improvements to the application process and workflow, updating job requisition templates, maintaining the system (i.e., adding/removing users), pulling reports, etc.
  • Preparing and distributing recruiting reports to monitor progress on hiring metrics.
  • Managing invoicing for agency fees, candidate reimbursements, and other recruiting costs.
  • Managing the Employee Referral Program, which includes enhancing all internal communications, processing payments, handling questions and issues.
  • Initiating background checks and creating offer letters and new hire paperwork for candidates.
  • Working with recruiters to organize job fairs and staffing events.
  • Collaborating with the HR coordinator on the summer intern program.
  • Contributing to HR projects.
  • Maintaining a relationship with the international controllers as the primary point of contact for recruiting questions for our international subsidiaries.
  • Updating weekly job postings and distributing internal communications (e.g., FYI newsletter and HR bulletin boards) and external communications with local networking groups.
  • Acting as a backup to HR Coordinator to present at New Hire Orientation and overseeing new hire luncheon.
  • Assisting with other job-related duties as assigned.

The ideal candidate should have a Bachelor's degree or Certificate in Human Resources and possess strong written and oral communication skills. Excellent MS Office skills, including Excel, ATS, and HRIS experience (ClearCompany and UKG preferred), are also required. Additionally, the successful candidate should have attention to detail, excellent communication, writing, and organizational skills, and be able to multitask and maintain confidential information. A maximum of two years of experience in a related HR or scheduling/administrative role is preferred.

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