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Office Assistant

2 months ago

Chesterfield, United States AMISEQ Full time

Description:

  • The Office Assistant is responsible for providing administrative support to the leadership of the Regional Office to ensure continuity of daily Regional Office functions and operations.
  • This position coordinates with leadership to provide administrative services in conjunction with Global Practice and business line goals and objectives.
  • The Office Assistant coordinates office support services, facilities management to ensure organizational effectiveness and efficiency.


Job Duties:

  • Facilitates the dissemination of office information to the Global Practices and departments as part of the overall communications and management process.
  • Monitor office deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.
  • Plan, coordinate, and facilitate on-site and off-site meetings for the office. This may include: orientation and training, stakeholder meetings, management meetings, periodic reviews, etc.
  • Assemble and analyse information involving business plans, and financial reports, resulting in the final business plan submission.
  • Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.
  • Prepare a variety of communication including emails, meeting agendas, and meeting minutes.
  • Supervise and coordinate admin staff
  • Maintain a high level of accuracy in preparing information
  • Coordinate office furniture and supplies, maintain office equipment, maintain office supply inventory
  • Administer office access security (badging and keys)
  • Support Human Resource with new hires and terminations
  • Process office accounts payable invoices
  • Maintain office telephone communication system, coordinate company mobile phones
  • Monitor fleet assignments and documentation
  • Coordinate rental vehicles
  • Oversee office petty cash and banking
  • Coordinate building maintenance
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); Type 65+ wpm
  • Manage phone calls and correspondence (e-mail, letters, packages, etc.)
  • Time management skills, multitask
  • Complies with all policies and standards