Executive Assistant to Chief Executive Officer
2 months ago
We have a publicly traded Biotech company in the Redwood City, CA area seeking a strong Senior Executive Assistant to support their CEO.
This role would support mainly the CEO but other C levels along with a few VP's.
Highlights of the role:
- 5-days onsite in their Redwood City office
- MUST have CEO level support experience within a publicly traded biotech or life sciences industry
- Must have Lifesciences industry experience
- 15+ years of prior Executive and Board Support support experience is required
- Public company CEO support is preferred
Ideal candidate will have 10+ years of Executive Assistant experience supporting a CEO and has a passion for keeping executives organized.
Board Meeting prep and event planning for Board Meetings is required
Salary is $140-$150K plus bonus and equity
Duties will include but are not limited to:
- Scheduling and calendar management
- Coordinating all domestic and international travel
- Preparing for management meetings
- Composing and distributing of presentations, reports and mailings
- Processing expense reports and internal documents
- Contributing to group projects and taking charge of additional duties as assigned
- Assisting management in the preparation and set-up for Board Meetings
- Create spreadsheets and reports on MS Excel
- Back-up for office manager when needed
- Board Meeting set-up, prep, presentation creation, catering, hotel accommodations and much more
- Event planning
Qualifications:
- Degree and 15+ years of administrative experience, experience directly supporting a "C" level for the past 10+ years
- Able to identify and resolve problems in a timely manner and with minimal direction
- Able to perform duties with a high level of confidentiality and discretion and can be trusted with sensitive information
- Strong interpersonal skills and can work well with different personalities in the organization
- Excellent written and verbal communication and can edit work for spelling and grammar
- Extremely organized and conscientious
- Strong sense of urgency and can work longer hours when necessary
- Experience with Google Apps and Gmail for calendaring
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