Executive Assistant to Chief Executive Officer

2 months ago


Redwood City, United States Nortia Staffing - Human Resources, Accounting and Administrative Staffing Full time

We have a publicly traded Biotech company in the Redwood City, CA area seeking a strong Senior Executive Assistant to support their CEO.


This role would support mainly the CEO but other C levels along with a few VP's.


Highlights of the role:

  • 5-days onsite in their Redwood City office
  • MUST have CEO level support experience within a publicly traded biotech or life sciences industry
  • Must have Lifesciences industry experience
  • 15+ years of prior Executive and Board Support support experience is required
  • Public company CEO support is preferred


Ideal candidate will have 10+ years of Executive Assistant experience supporting a CEO and has a passion for keeping executives organized.


Board Meeting prep and event planning for Board Meetings is required


Salary is $140-$150K plus bonus and equity


Duties will include but are not limited to:


  • Scheduling and calendar management
  • Coordinating all domestic and international travel
  • Preparing for management meetings
  • Composing and distributing of presentations, reports and mailings
  • Processing expense reports and internal documents
  • Contributing to group projects and taking charge of additional duties as assigned
  • Assisting management in the preparation and set-up for Board Meetings
  • Create spreadsheets and reports on MS Excel
  • Back-up for office manager when needed
  • Board Meeting set-up, prep, presentation creation, catering, hotel accommodations and much more
  • Event planning


Qualifications:


  • Degree and 15+ years of administrative experience, experience directly supporting a "C" level for the past 10+ years
  • Able to identify and resolve problems in a timely manner and with minimal direction
  • Able to perform duties with a high level of confidentiality and discretion and can be trusted with sensitive information
  • Strong interpersonal skills and can work well with different personalities in the organization
  • Excellent written and verbal communication and can edit work for spelling and grammar
  • Extremely organized and conscientious
  • Strong sense of urgency and can work longer hours when necessary
  • Experience with Google Apps and Gmail for calendaring


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