Executive Assistant II
2 months ago
This position performs senior level administrative work as a staff assistant to the Chief Administrative Officer (CAO) who works under the direction of the CAO. Work includes performing management studies, making policy analyses, carrying out specific project assignments and special projects. Performs advanced professional level administrative work under direction of the Executive or the Chief Administrative Officer. Carries out legislative coordination functions such as analyzing and preparing executive legislation, or oversees lobbying activities. Employees also resolve major program problems; and develop, evaluate, and implement effective financial programs, controls and procedures. Employees in this class will also perform special assignments and projects for the executive and may serve as hearing officer in delegated cases.
Includes the following: (Other related duties may be assigned)
- Receives specific project assignments from the CAO.
- Conducts investigations and surveys as assigned by the CAO.
- Assist departments and agencies in developing work plans to address operational deficiencies or to improve operations.
- Writes reports on findings; makes recommendations of alternative courses of action.
- Assists the CAO in the day-to-day operations and special projects as directed.
- Receives complaints and suggestions and relays concerns and recommended solutions to the CAO.
- Advises department heads and other officials on matters and special projects as directed by the CAO.
- Performs advanced administrative labor relations work under executive level direction.
- Work includes assisting in labor relations matters, which may include contract negotiations, contract interpretations, and provides counsel to the CAO and the labor relations coordinator/designee.
- Serves as the personnel officer's designee to hear employee grievances and appeals.
- Issues written decisions.
- May direct lower level classified employees in the performance of the day-to-day staff tasks of the CAO and Deputy Chief Administrative Officer (DCAO).
- Assures the timely and accurate disposition of all work of the office; makes sure that deadlines for the submission of such items as reports and budget are met on-time.
MINIMUM REQUIRED EDUCATION/EXPERIENCE
- Bachelor's Degree and five (5) years related experience or an equivalent combination of education and experience.
PREFERRED EDUCATION, KNOWLEDGE, SKILLS AND ABILITIES
- Thorough knowledge of the theories, principles and practices of local government administration.
- Working knowledge of the legal requirements to be met by the Executive.
- Ability to gather and analyze information and data from many sources in the government and to make alternative recommendations for action based on such information, on the Policies and Procedures and on the exercise of good judgment.
- Ability to recognize the potential impacts of the client's decisions on matters of various natures.
- Ability to express ideas clearly and effectively both orally and in writing.
- Ability to establish and maintain tactful and effective working relationships with the client's department and office heads.
- Ability to prepare technical records and reports.
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