Executive Assistant

3 weeks ago

Washington, United States The Panther Group Full time

Are you an experienced Executive Assistant with a passion for supporting leadership executives within a fast-moving and mission-driven environment?


If so, our client is seeking an experienced Executive Assistant to join their growing team


Please note:

This position will be based in the Northern Virginia/Washington DC area and will require an onsite presence 4 days per week.


The Executive Assistant is a member of the operations team, provisioning high level administrative support to key members of the executive team to advance organizational missions, project execution, and internal communications. The position directly supports 2-3 Executives and their teams, and intersects with all staff members at the organization. Duties include managing individual and team-based calendars, data entry, project management in support of organizational initiatives, and assisting on special projects and general operations.


Specific responsibilities include, but are not limited to the following:

Individual Support (~60 % of time)

  • Manage administrative needs of multiple Executive Leadership individuals; includes scheduling, meeting coordination, managing expense reports, troubleshooting information technology and system access needs, greeting guests, calendar oversight, travel itineraries, and time management
  • Create, review, and/or edit engaging and well-formatted presentations, figures, agendas, reports and other communications for staff, senior management
  • Draft written communications to share with internal and external audiences and field telephone calls
  • Support management of timelines and deliverables through the development and maintenance of project planning and tracking tools
  • Notetaking within various high-level confidential meetings, with both internal and external participants
  • Assist with other projects as needed

General Operations (~40% of time)

  • Collaborate with operations team to support cross-organization needs and initiatives, includes greeting guests, managing and tidying space, ordering supplies, fielding calls, executing meetings, ordering food, and organizing events
  • Act as a cultural steward by promoting and nurturing the organizational values
  • Support onboarding of new individuals within the organization
  • Back-up other executive assistants as needed
  • Assist with other projects, tasks, and processes as required


CANDIDATE REQUIREMENTS:

It is critically important that the Executive Assistant be a highly collaborative and collegial team player who listens and communicates well.


To be considered, candidates will possess a majority of the following professional and personal attributes and competencies:


  • Minimum of five years of related work experience in a complex professional environment; experience in the non- profit sector or healthcare is valued but not required. Experience within a startup or growing company is preferred.
  • Experience as an executive assistant to multiple people is required
  • Flexible team player with strong interpersonal skills who brings a positive attitude and service orientation to their work
  • High levels of organization, detail-orientation, and proactiveness in supporting others including effective planning and time management
  • Strong commitment to working collaboratively and fostering an inclusive culture with all levels of co-workers
  • Advanced computer skills, including proficiency with MS Office and strong aptitude to learn other software systems
  • Excellent written and verbal communication, including phone and editing skills
  • Sound judgment, integrity, and respect for confidentiality

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