Administrative Assistant to Chief Executive Officer

3 months ago

Mountain View, United States The Steely Group Full time

We are seeking an Executive Assistant/Office Manager who can thrive in a fast-paced/startup environment and has experience in providing exceptional customer service, enjoys working with people and coordinating a multitude of tasks. The successful candidate will be able to manage multiple projects and competing priorities while maintaining a professional demeanor with employees.


In this critical role, you will serve as the primary interface between the company and its service providers, vendors, and consultants. We’re seeking a self-motivated, global thinker and problem-solver who will move quickly to address problems before they arise. This position requires great attention to detail, organization, and professionalism, and the ability to maintain an efficient business environment.


  • Responsibilities:Provide day-to-day direct administrative support for our client's South Bay Area office. Be the Executive Admin for the CEO, CTO, and other executive team members and leadership staff. Responsibilities will include but are not limited to calendar management, expense reporting and processing, travel support, vendor collaboration, conference and board meeting preparation, and corporate event oversight.
  • Provide day-to-day administrative support to the Company in the form of communications, facilities, AP support, shipping & receiving, purchasing, and reception. Flexibility and initiative are key as the company continues to grow.
  • Assist with HR activities including employee onboarding, orientations, conference rooms, coordinating technology needs for new hires, etc.
  • Organize and maintain office operations including ordering and shopping for supplies, stocking the kitchen/office/ conference room and reception areas, and maintaining a clean and organized environment.
  • Serve as primary point of contact for guests, building management, facilities landlord, and other service providers.
  • Be prepared to support the executive team with board meetings, scheduling virtual meetings via Zoom/MS Teams across global time zones, ordering and picking up lunches, etc.
  • Support preparation for meetings, presentations, and milestone events. Must be highly experienced in MS Word, MS Excel, MS PowerPoint, and Org Chart Development. Skills should include being able to embed videos and other multimedia into slide decks.
  • Requirements/Qualifications:BS/BA degree is required
  • A minimum of 5-7 years’ experience in office management or as a high-level executive assistant providing support to executive management.
  • Must be highly proficient in Microsoft Office including Word, Outlook, Excel, PowerPoint along with experience navigating online platforms and databases.
  • Ability to assist with general financial management and bookkeeping.
  • Ability to manage conflicting priorities and deliver on the most critical assignments on time.
  • Demonstrated flexibility and professional maturity to readily understand priorities and anticipate needs.
  • Attention to detail and quality are critical to success.
  • Strategic thinker with excellent problem-solving skills.
  • Effective oral and written communication skills.
  • Strong interpersonal skills and an ability to work well both in a team and independently. Must be a self-starter and be fun to work with.
  • Possess strong emotional intelligence and business acumen.
  • Maintain professionalism and a high level of confidentiality especially when it comes to high level and sensitive company information.
  • Successful candidates will have a positive attitude, be a consummate team player, have no ego, be collaborative, and be willing to “jump in wherever needed.”
  • Results-oriented individual who is highly motivated, decisive, flexible in thought, and has the creativity to excel in and contribute to a rapidly growing company.
  • Experience in life sciences, specifically medical device is a huge plus.

  • Executive Assistant

    2 weeks ago

    Mountain View, California, United States Coupang Full time

    About the RoleCoupang is seeking a highly skilled Executive Assistant to support senior directors in our Silicon Valley office. This dynamic role requires excellent organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.Key ResponsibilitiesComplex calendar management for senior director-level...

  • Chief Legal Officer Liaison

    4 weeks ago

    Stone Mountain, Georgia, United States DeKalb County School District Full time

    Job Title: Office Specialist to Chief Legal OfficerJoin the DeKalb County School District team as an Office Specialist to Chief Legal Officer. This role provides project management and support to ensure the coordination of all business operations within the Office of the Chief, or Deputy Superintendent, in the best interest of the DeKalb County School...

  • Executive Administrative Assistant

    4 weeks ago

    Mountain View, United States Randstad Full time

    Job DescriptionJob DescriptionUnlock a unique and impactful career opportunity in the heart of healthcare, where innovation meets compassion. We are seeking an experienced Executive Administrative Professional to provide high-level support to senior leadership, ensuring the seamless coordination of communications and project management within our dynamic...

  • Office Administrator

    6 days ago

    Mountain View, California, United States Clear Ventures Full time

    Aera Technology is a leading Decision Intelligence company that delivers innovation and services to enable enterprises to operate sustainably, intelligently, and efficiently. Our platform, Aera Decision Cloud, integrates with existing systems to digitize, augment, and automate decisions in real time. We help enterprises transform decision making, delivering...

  • Executive Assistant

    1 week ago

    Mountain View, United States Bayone Full time

    Job Responsibilities: - Assists the Executive Team with a broad variety of administrative tasks including calendar management, arranging complex/detailed travel, generating itineraries and meeting agendas, expense reporting, preparing correspondence, etc. - Calendar, time and email management. Prioritize and create efficiencies by effectively managing...

  • Executive Assistant

    4 weeks ago

    Mountain View, United States Randstad Full time

    Job DescriptionJob DescriptionUnlock an inspiring career opportunity in the heart of cutting-edge healthcare. Our dynamic medical facility, renowned for its commitment to excellence, offers a nurturing environment where talent thrives. Join our esteemed team, where innovation and compassion converge to redefine healthcare standards. Experience the...

  • Executive Assistant

    4 weeks ago

    Mountain View, United States Randstad Full time

    Job DescriptionJob DescriptionUnlock an Exciting Career in Healthcare!Step into a pivotal role in healthcare, where your administrative expertise will shape the future of our dynamic medical facility. Known for innovation and a commitment to excellence, we offer a supportive, growth-focused environment where your talents can truly shine. Join our esteemed...

  • Chief AI Officer

    3 weeks ago

    Mountain View, California, United States LinkedIn Full time

    Chief AI Officer Role SummaryWe are seeking a highly experienced and innovative Chief AI Officer to lead our AI strategy and drive business growth through AI-powered solutions. As a key member of our leadership team, you will be responsible for developing and executing our AI strategy, overseeing AI research and implementation, and ensuring alignment with...

  • Chief Technology Officer or CTO

    18 hours ago

    Mountain View, United States Luminous Tec Full time

    We are committed to delivering innovative solutions to our clients to stimulate and enhance their growth in these highly competitive times. Our clients range in size from 10 to more than 100,000 employees and represent a cross-section of all industries. They rely on Luminous Tec for many different IT services for short and long term projects. Job Description...

  • Chief Accounting Officer

    3 weeks ago

    Mountain View, United States LegalZoom.com, Inc. Full time

    We're here to make legal help accessible to all. LegalZoom transformed the legal industry with the launch of our online services and groundbreaking technology in 2001. Since then, millions of customers have counted on us to officially start and run businesses, protect brands and intellectual property, and look after loved ones through wills and trusts.As the...

  • Executive Director Administrator

    4 weeks ago

    Mountain View, California, United States Grant Cuesta Sub-acute and Rehabilitation Center Full time

    Grant Cuesta Sub-acute and Rehabilitation Center seeks an experienced and compassionate Executive Director Administrator to lead our team. **Job Summary:**As a key member of our leadership team, the Executive Director Administrator will be responsible for directing the day-to-day operations of our facility, ensuring compliance with federal, state, and local...

  • Central Office _ Executive Administrative Assistant

    2 weeks ago

    Stone Mountain, United States DeKalb County School District Full time

    Position Type: Public Safety/ Executive Administrative Assistant Date Posted: 11/6/2024 Location: Public Safety The DeKalb County School District is seeking an experienced and professional Executive Administrative AssistantSalary Grade/Schedule: Unified 116 Salary Schedules: Click Here The material contained herein is subject to change. All open positions...

  • Office Administrator

    2 weeks ago

    Mountain View, United States NextSense, Inc Full time

    NextSense is a consumer health and wellness startup using clinically-validated sensor technology to restore energy, joy, and purpose to daily life. Based in Mountain View, CA, the company has developed a biosensing smartbud platform for enhancing sleep at night and energy throughout the day.About the RoleWe are seeking a motivated and organized Office...

  • Executive Assistant

    2 weeks ago

    Mountain View, United States Motion Recruitment Full time

    Our client, a leading accounting and finance software company, is actively hiring an Executive Assistant, to join their team. This will be a hybrid position, onsite 2-3 days a week in Mountain View, CA. *This is a 6 month W2 contract with benefits & paid holidays!*As the Executive Assistant, you will be supporting a Vice President and two Directors within...

  • Executive Assistant

    2 weeks ago

    Mountain View, United States Motion Recruitment Full time

    Our client, a leading accounting and finance software company, is actively hiring an Executive Assistant, to join their team. This will be a hybrid position, onsite 2 days a week in Mountain View, CA. *This is a 6 month W2 contract with benefits & paid holidays!*As the Executive Assistant, you will be supporting a Senior Vice President and two Directors...

  • Chief Technology Officer

    7 days ago

    mountain view, United States BYO Inc Full time

    Company: BYO Inc.About BYO:BYO is at the forefront of democratizing intelligence through AI. Location: Multiple Locations - Los Angeles, California; San Francisco, California; Tel Aviv, Israel.Position: Chief Technology Officer (CTO)Job Overview:As CTO, you will spearhead our technological initiatives, particularly focusing on the development and...

  • Chief Technology Officer

    1 week ago

    mountain view, United States BYO Inc Full time

    Company: BYO Inc.About BYO:BYO is at the forefront of democratizing intelligence through AI. Location: Multiple Locations - Los Angeles, California; San Francisco, California; Tel Aviv, Israel.Position: Chief Technology Officer (CTO)Job Overview:As CTO, you will spearhead our technological initiatives, particularly focusing on the development and...

  • Chief Technology Officer

    1 week ago

    Mountain View, United States BYO Inc Full time

    Company: BYO Inc.About BYO:BYO is at the forefront of democratizing intelligence through AI. Location: Multiple Locations - Los Angeles, California; San Francisco, California; Tel Aviv, Israel.Position: Chief Technology Officer (CTO)Job Overview:As CTO, you will spearhead our technological initiatives, particularly focusing on the development and...

  • Executive Assistant

    1 month ago

    Mountain View, United States Randstad USA Full time

    Unlock an inspiring career opportunity in the heart of cutting-edge healthcare. Our dynamic medical facility, renowned for its commitment to excellence, offers a nurturing environment where talent thrives. Join our esteemed team, where innovation and compassion converge to redefine healthcare standards. Experience the fulfillment of making a tangible...

  • Executive Assistant Business Partner 1

    1 week ago

    Mountain View, United States Intuit Full time

    Overview Overview Intuit is a mission-driven, global financial platform company that gives everyone the opportunity to prosper. We use technology to solve our customers’ most important problems. We serve customers by finding more ways to put more money in their pockets, eliminating work so they can focus on their lives and what matters to them, and...