Executive Assistant

2 weeks ago


Mountain View, United States Bayone Full time

Job Responsibilities:
- Assists the Executive Team with a broad variety of administrative tasks including calendar management, arranging complex/detailed travel, generating itineraries and meeting agendas, expense reporting, preparing correspondence, etc.
- Calendar, time and email management. Prioritize and create efficiencies by effectively managing calendar events, reading/routing email and drafting correspondence, scheduling meetings, etc.
- Proactively researches and prioritizes upcoming issues and concerns while determining a course of action.
- Keeps the Executive Team informed of all upcoming commitments and responsibilities, planning accordingly.
- Office management duties may include overseeing meeting room reservations etc.
-Arranging work requests with outside vendors for projects. Assist with ordering group meals, event planning.

Requirements:
- Minimum 1 year experience partnering with and supporting C-Level Executives, preferably in a publicly traded, high tech company.
- Highly proactive with strong organization skills, reflecting the ability to perform and prioritize multiple concurrent tasks.
- Strong interpersonal skills with a demonstrated ability to work with multiple teams, Board Members and media.
- Strong decision-making capability and a proactive approach to problem solving.
- Exceptional written and verbal communication skills
- Emotional maturity and professionalism
- Proficient in Microsoft Office, G-Suite, PowerPoint


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