Office Administrator

6 days ago


Mountain View, California, United States Clear Ventures Full time

Aera Technology is a leading Decision Intelligence company that delivers innovation and services to enable enterprises to operate sustainably, intelligently, and efficiently. Our platform, Aera Decision Cloud, integrates with existing systems to digitize, augment, and automate decisions in real time. We help enterprises transform decision making, delivering millions of recommendations that result in significant revenue gains and cost savings for some of the world's best-known brands.

We're seeking an enthusiastic and skilled problem solver to join our team as an Office Coordinator. In this role, you will oversee the day-to-day operations of our corporate office in downtown Mountain View and occasionally our office in San Francisco. This role is a unique opportunity to shape the culture of our growing team by coordinating employee experience events and programs, managing office operations, and supporting key leaders. This role is on-site in our convenient downtown Mountain View location, with flexibility as needed for remote work.

Responsibilities

  • Manage day-to-day operations, including office supply and inventory, mail and packages, visitors, and office refreshments/snacks
  • Assist with managing calendars, scheduling, travel, and meeting support for Aera Executives
  • Internal and Customer meeting preparation and hosting
  • Liaison with property management and maintenance vendors to maintain appearance and functionality of the Mountain View and San Francisco offices
  • Tracking and processing expenses; partner with IT, property management, and external vendors to improve cost efficiency, quality, and processes
  • Partner with internal teams to drive special projects, our corporate calendar of events, and new programs
  • Internal Employee Event coordination and assist with customer events when needed
  • Craft employee communication regarding office issues as needed

About You

  • 5+ years of experience in executive support, office administration, or a related function
  • High energy and a fantastic attitude; you take pride in creating a fun, productive, and aesthetic environment that inspires and brings teams together
  • Exceptionally organized and resourceful self-starter with incredible attention to detail, creative problem-solving, and a sense of urgency to manage high volumes of tasks
  • Polished with strong written and verbal communication skills and maintain utmost confidentiality
  • Expert in Mac/Google Workspace environment but also knows Microsoft Office applications
  • Highly proficient in collaboration and communication
  • Willingness to roll up your sleeves and get things done
  • Experience in a start-up or hyper-growth enterprise software environment

Compensation and Benefits

  • Competitive salary of $70,000 - $95,000 per year
  • Meaningful Equity
  • Comprehensive medical, vision, and dental plans
  • 401K plan
  • Flexible paid time off
  • Remote work reimbursement
  • Generous parental leave
  • Unlimited access to online professional courses
  • People manager development programs


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