Property Coordinator

1 month ago

Vancouver, United States Ultimate Staffing Full time

Ultimate Staffing is part of the Roth Staffing family of Companies, which is one of the largest, privately held staffing companies in the country, with locations across the country. We are proud of being the only staffing company recognized with all industry's top awards for The Best Staffing Firm to Work for, The Best Staffing Firm to Temp for and the Best in Client Service. We get to create remarkable experiences every day. We are just a different kind of company

One of Vancouver's top employers has engaged our firm in their search for a Property Coordinator. The person in this role will be responsible for a wide range of administrative duties. If you enjoy working in a fast-paced environment with autonomy and for a company that prides themselves in giving back to their employees, we should talk

Job Title: Property Coordinator.

Salary: $25-$28/hour.

Location: Vancouver

Qualifications:

· Strong verbal and written communication skills.

· Intermediate proficiency in Microsoft Office applications (Word, Excel, Outlook).

· Familiarity with internal server sites, internet navigation, and basic computer network concepts.

· Exceptional attention to detail.

· Adaptable and flexible in a dynamic work environment.

· Effective under deadlines.

· Independent problem-solving and project management capabilities.

· Ability to multitask and prioritize in a fast-paced setting.

· Preferred experience in Office Management, Property Management, and Accounting.

Computer Skills Required:

· Proficient in Microsoft Word, Excel, and Outlook.

· Mail merge proficiency in MS Word.

· Comfortable with MS Windows environment and understanding of computer networks.

Responsibilities:

· Perform administrative tasks and assigned duties.

· Organize and maintain file systems, handle correspondence, and manage records.

· Compose routine correspondence and conduct mail merges.

· Coordinate travel schedules and reservations.

· Organize and facilitate meetings, prepare agendas, reserve facilities, and document meeting minutes.

· Handle copying of correspondence and printed materials.

· Process and code vendor invoices for portfolio properties.

· Manage incoming calls, resolving or directing tenant issues promptly.

· Scan and organize leases and important documents into the company server.

· Handle tenant work order requests, coordinating with vendors.

· Manage janitorial complaints, informing property manager as necessary.

· Update property management directories and contacts.

· Maintain and update tenant and vendor insurance certificates.

· Create and distribute necessary tenant memos.

· Organize and update property files, both vendor and tenant.

· Maintain and create tenant signage if required.

· Research questionable invoices as needed.

· Maintain and update physical and electronic tenant handbooks.

· Assist with new tenant move-ins, including coordination with on-site personnel.

· Manage property key card access systems.

· Process CapEx and OpEx Authorization Forms as requested.

· Assist with office equipment needs/requests for on-site personnel.

· Update Janitorial Square Footage reports for PMB RES & PMB Portfolio.

Physical Demands:

· Frequent sitting, talking, and listening.

· Occasional standing, walking, and use of hands for typing, operating business machines, and phone use.

· Lifting and/or moving up to five (5) lbs. frequently, and occasionally up to ten (10) lbs.

· Close vision and ability to adjust focus.

Work Environment:

· Low noise level in a fast-paced environment with competing priorities.

Ultimate Staffing Services offers competitive pay, ACA compliant medical benefits, holiday pay, annual bonus, 401K, direct-deposit and complimentary online tutorials. If you are currently a candidate of Ultimate Staffing Services, please contact your recruiter for further details.


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

  • Property Coordinator

    1 month ago

    Vancouver, United States Ultimate Staffing Full time

    Ultimate Staffing is part of the Roth Staffing family of Companies, which is one of the largest, privately held staffing companies in the country, with locations across the country. We are proud of being the only staffing company recognized with all industry's top awards for The Best Staffing Firm to Work for, The Best Staffing Firm to Temp for and the Best...

  • Maintenance Technician

    3 days ago

    Vancouver, Washington, United States Guardian Management Full time

    Job DescriptionGuardian Management has an immediate need for a Full Time Maintenance Technician to join our committed team.Job Summary:The Maintenance Technician's primary role will be to support the Community Manager by ensuring site safety and completion of required property maintenance necessary to maintain excellent curb appeal and the overall appearance...

  • Assistant Property Manager

    4 days ago

    Vancouver, United States The Management Group, Inc Full time

    Job DescriptionJob DescriptionTitle: Assistant Property ManagerLocation: Vancouver, WAPay Rate: Starting at $23-25/hrEmbark on an exciting new career with excellent team dynamics, a generous benefits package, and unparalleled career growth potential. Our success is deeply rooted in the success of our employees. We encourage career development and routinely...

  • Property Manager

    2 days ago

    Vancouver, Washington, United States Scion Staffing Full time

    Job SummaryWe are seeking a highly skilled Property Manager to oversee the day-to-day operations of a 120-unit multi-family property in Vancouver, WA. As a key member of our team, you will be responsible for ensuring the property's financial performance, maintaining a high level of customer satisfaction, and upholding the company's standards of...

  • Multifamily Property Maintenance Technician

    3 days ago

    Vancouver, Washington, United States FPI Management, Inc. Full time

    Job SummaryFPI Management, Inc. is seeking a highly skilled and experienced Maintenance Technician to join our team. As a key member of our property management team, you will be responsible for the upkeep and maintenance of apartment homes, buildings, and grounds.Key ResponsibilitiesGeneral MaintenancePerform routine maintenance tasks to ensure the upkeep of...

  • Administrative Coordinator

    1 week ago

    Vancouver, Washington, United States Allstate Insurance Agency - Amanda Boal-Bennett Full time

    Job DescriptionAs an integral part of our team at Allstate Insurance Agency - Amanda Boal-Bennett, the Administrative Coordinator plays a vital role in ensuring the efficient operation of our office.Key Responsibilities:Enhance the agency's reputation and foster growth through exceptional customer interactions, strategic marketing initiatives, and effective...

  • Administrative Coordinator

    2 months ago

    Vancouver, United States Blaze Restoration Full time

    Job DescriptionJob DescriptionBlaze Restoration is seeking a dynamic and detail-oriented Administrative Coordinator to join our growing team. This is a starting position with significant room for growth and opportunities for commission. If you thrive in a fast-paced environment, are tech-savvy, and have a passion for organization and efficiency, we want to...

  • Administrative Coordinator

    2 weeks ago

    Vancouver, Washington, United States Molly Maid Full time

    Position OverviewMolly Maid is seeking an Administrative Coordinator to become a vital part of our expanding team. Candidates should possess a clean background check and driving record, outstanding customer service abilities, and excellent written and verbal communication skills. Bilingual proficiency in Spanish and English is preferred but not...

  • HOA Administrator

    4 days ago

    Vancouver, Washington, United States Lennar Homes Full time

    Job SummaryLennar Homes is seeking a highly skilled HOA Administrator to join our team. As a key member of our community management team, you will be responsible for ensuring the smooth operation of our homeowners associations.Key ResponsibilitiesCoordinate and direct the establishment of HOAs for all of our communities, ensuring compliance with division...

  • Project Coordinator

    4 days ago

    Vancouver, United States AKS Engineering & Forestry Full time

    Job DescriptionJob DescriptionJob SummaryAKS Engineering & Forestry (AKS) has an immediate opening for an in-office Project Coordinator for our Vancouver, Washington office. If you are looking to join a well-respected and talented team of professionals in a dynamic organization, then you will want to consider AKS.Ideal Candidate QualificationsExperience...

  • Project Coordinator

    3 weeks ago

    Vancouver, United States Blaze Restoration Full time $40,000 - $44,000

    Job DescriptionJob DescriptionAn assistant Project Manager at Blaze Restoration will be responsible for overseeing the planning, execution, and delivery of projects utilizing the provided resources, systems, and policies. This role requires a deep understanding of business rules management systems (BRMS) and experience in managing complex projects from...

  • Housing Coordinator

    2 months ago

    Vancouver, United States Columbia River Mental Health Services Full time

    Job DescriptionJob DescriptionLives Change Here! We are GROWING…Columbia River Mental Health Services provides comprehensive behavioral health and recovery services that transform the lives of children, adults and families in the communities of SW Washington. We are the largest and oldest not-for-profit provider of mental/chemical dependency treatment in...

  • Campus Safety Coordinator

    2 weeks ago

    Vancouver, Washington, United States Clark College Full time

    Clark College is seeking applications for a full-time, permanent classified Campus Safety Coordinator to ensure the security and protection of the Boschma Farms campus. This role is crucial for maintaining a safe environment for students and staff. The position will involve a Monday to Friday schedule with potential travel to various Clark College locations...

  • Operations Coordinator

    3 days ago

    Vancouver, Washington, United States Riverview Bank Full time

    About the RoleRiverview Bank is seeking a highly motivated and detail-oriented Operations Specialist to join our team. As an Operations Specialist, you will play a critical role in providing administrative and clerical support to the Operations department.Key ResponsibilitiesProvide prompt, courteous, and friendly service to satisfy internal and external...

  • Manager of Facilities and Grounds

    2 weeks ago

    Vancouver, Washington, United States State of Washington Full time

    Position Overview:As the Manager of Facilities and Grounds, you will oversee the maintenance and management of the property and its surroundings. This is a full-time, permanent role within the State of Washington.Key Responsibilities:Ensure the upkeep and functionality of all facilities.Manage grounds maintenance to provide a safe and attractive...

  • Maintenance Operations Manager

    3 days ago

    Vancouver, Washington, United States Asset Living Full time

    Maintenance Supervisor Job DescriptionAt Asset Living, we are seeking a highly skilled and experienced Maintenance Supervisor to join our team. As a key member of our property management team, the Maintenance Supervisor will be responsible for ensuring the smooth operation of our properties, providing exceptional customer service, and maintaining a safe and...

  • Cougar Center Coordinator, Student Affairs and Enrollment, Vancouver Campus

    2 months ago

    Vancouver, Washington, United States Washington State University Full time

    Available Title(s):107N-YN_CS_NPS – Program CoordinatorBusiness Title:Cougar Center Coordinator, Student Affairs and Enrollment, Vancouver CampusEmployee Type:ClassifiedTime Type:Full timePosition Term:12 MonthPosition Details:Cougar Center Coordinator, Student Affairs and Enrollment, Vancouver CampusBe an integral part of the Cougar Center one-stop...

  • Maintenance Supervisor

    3 months ago

    Vancouver, United States FPI Management, Inc. Full time

    Job DescriptionJob DescriptionCompany DescriptionMultifamily Property ManagementJob Description• Property Name: The Ridge • 6208 NE 17th Ave, Vancouver, WA 98665, USA • Full-Time • Unit Count: 80The Maintenance Supervisor will lead and mentor the Maintenance Team, and assist with and oversee the Maintenance and Capital Improvement needs of an...

  • Maintenance Supervisor

    1 week ago

    Vancouver, United States FPI Management, Inc. Full time

    Job DescriptionJob DescriptionCompany DescriptionMultifamily Property ManagementJob Description• Property Name: The Ridge • 6208 NE 17th Ave, Vancouver, WA 98665, USA • Full-Time • Unit Count: 80 • Driver's License RequiredThe Maintenance Supervisor will lead and mentor the Maintenance Team, and assist with and oversee the Maintenance and...

  • Lead School Apprentice Custodian

    4 weeks ago

    Vancouver, United States ABM Industries Full time

    **Overview** We are seeking a motivated, friendly Lead School Custodian - who will be Leading and working alongside a Team of Custodians. You will be in charge of training, motivating and leading a team of school custodians. You will have Weekends off and Great Union Benefits! You will receive $18.81 - $19.15 per hour for this Monday - Friday position - paid...