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Executive Assistant

1 month ago

Houston, United States Investment Banking Firm Full time

EXECUTIVE ASSISTANT - DOWNTOWN HOUSTON


Work schedule is in office, Monday through Friday. Excellent Benefits and Bonus


The ideal candidate will provide top-level executive assistance. They should be organized and be comfortable scheduling meetings and responding to emails on the executives' behalf. Help executives be more productive and maximize their time spent on deal-related activities. Actively seek to assume more responsibility over time. Will support the Managing Directors and other members of the team. Expected to handle highly sensitive and confidential financial, legal, and institutional information while exercising professionalism and discretion.


EXECUTIVE ASSISTANT JOB DESCRIPTION


Primary Duties and Responsibilities

  • Work directly with the team to support all aspects of their daily work routine.
  • Maintain calendars, including scheduling meetings, appointments, and travel (may include domestic and international) arrangements.
  • Draft, review and send communications on behalf of the team.
  • Answer and respond to phone calls, communicate messages and information.
  • Prepare, reconcile, and submit expense reports.
  • Schedule departmental meetings and assist in the preparation and distribution of meeting agendas and materials, if needed.
  • Maintain various records and documents.
  • Other additional and/or alternative duties as assigned from time to time, including supporting other departments or executives as needed.


Key Competencies

  • An energetic, eager, detail-oriented self-starter with prior experience directly supporting a senior executive or team.
  • Comfortable interacting with high-level executives.
  • A team player capable of cultivating productive working relationships across the firm.
  • Resourceful, can-do attitude.
  • Thrives in a fast-paced environment.


Skills and Qualifications

  • Bachelor’s degree preferred.
  • Three to five years’ prior experience in supporting a senior executive or team.
  • Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
  • Exceptional writing, editing, and proofreading skills.
  • Excellent organization and time-management skills.

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