Executive Assistant to Vice President

1 week ago

Atlanta, United States Clark Atlanta University Full time

General Function (Description):

This position involves high-level administrative support for the Vice President of Facilities Management to ensure she/he can efficiently accomplish key tasks and organizational initiatives. The Executive Assistant is responsible keeping the VPFM’s communications organized so that she/he can easily access the most important information without having to sort through low-priority items.


Examples of Duties and Responsibilities:

  • Provides complex and confidential support requiring discretion and independent judgement in matters of significance.
  • Provides complex administrative support for the VPFM and Office of Facilities Management, which includes, making travel arrangements; purchasing and initiating payment for office supplies, equipment, and services; coordinating hardware and software support; processing and monitoring basic office forms; communications, budgeting, workflow, inquiries, and/or other related information.
  • Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
  • Organizes, designs, and maintains a comprehensive and accurate filing system for classifying, retrieving, and disposing of correspondence, records, reports, and other documents.
  • Screens all visitors, calls and determine what level of support they need while offering polite, professional customer service.
  • Participates in developing and monitoring budgets, grants, initiatives, and/or other grant funding sources as assigned. Analyzes financial constraints and timelines, prepares and analyzes financial reports, and prepares requisitions and budget revisions.
  • Provides administrative support for the VPFM in preparation of University Board of Trustee Committee materials.
  • Maintains departmental, personnel, and correspondence records; prepares student payroll records as required.
  • Invoices departments for services rendered, processes invoices/data entry and monitors receipts.
  • Compiles information, prepares regular, complex, and special reports on departmental activities; maintains departmental records/databases and provides necessary documentation as needed for internal and external use.
  • Manage the VPFM’s daily calendar, including scheduling and organizing meetings, confirming appointments, writing itineraries, organizing catering when necessary, and prioritizing the most sensitive matters.
  • Ensures all assigned tasks are following University policy.
  • Performs other duties as assigned.


Knowledge, Skills and Abilities:

  • Time management and ability to meet deadlines.
  • Ability to handle sensitive and extensive confidential data.
  • Knowledge of various computer software equipment and operation; candidate must be proficient in Microsoft Office Products, in particularly Word, Excel, Power Point, and Outlook.
  • Excellent oral and written communication skills.
  • Problem-solving and decision making; ability to problem-solve unexpected scheduling conflicts for the VP and other office-related issues.
  • Strong organizational skills and ability to multitask.
  • Proactivity and self-direction.

Preferred Qualifications:

Proficient in Banner software system


Minimum Hiring Standards:

Education: Four-year college degree in a field relevant to the work assigned

Years of Experience: 5-10 years in a leadership or senior level administrative role

preferred.

Years of Management/Supervisor Experience: N/A

Clark Atlanta University is an Equal Opportunity/Affirmative Action Employer

  • Vice President of Revenue Strategy

    2 weeks ago

    Atlanta, Georgia, United States Keller Executive Search Full time

    Keller Executive Search is seeking a dynamic and experienced Vice President of Revenue Strategy to lead revenue enhancement initiatives and optimize profitability for our esteemed client in the retail sector. In this pivotal role, you will be tasked with crafting and implementing comprehensive sales and marketing strategies aimed at attracting and retaining...

  • Executive Vice President of Finance

    2 weeks ago

    Atlanta, Georgia, United States Careerbuilder-US Full time

    Vice President of Finance and AccountingOur client, a prominent player in the manufacturing sector, is seeking a Vice President of Finance and Accounting to spearhead initiatives aimed at enhancing operational efficiencies throughout the organization. The successful candidate will be responsible for overseeing all financial strategies, ensuring the precision...

  • Executive Vice President of Operations

    2 weeks ago

    Atlanta, Georgia, United States The Symicor Group Full time

    Executive Vice President of OperationsAbout UsThe Symicor Group is a specialized talent acquisition firm with a focus on delivering exceptional banking and accounting professionals. Our unique approach is rooted in our extensive industry experience, as many of our recruiters come from banking and accounting backgrounds.Position OverviewWe are currently...

  • Executive Vice President of Operations

    7 days ago

    Atlanta, Georgia, United States QISG Full time

    Job DescriptionJob Title: Executive Vice President of OperationsCompany: QISGJob Summary:The Executive Vice President of Operations will be responsible for planning, directing, and overseeing day-to-day operational activities in the organization. This includes ensuring the development and implementation of efficient operations and cost-effective systems to...

  • Vice President of Operations

    2 weeks ago

    Atlanta, Georgia, United States Summit Management Partners Full time

    Join Our Team as the Vice President of Operations Are you ready to take on a pivotal role in a dynamic and rapidly expanding property management firm known for its exceptional workplace culture? Do you possess specialized knowledge that you wish to apply with innovation and enthusiasm on a daily basis? We are seeking a Vice President of Operations to...

  • Vice President of Operations

    2 weeks ago

    Atlanta, Georgia, United States Chamberlain Advisors Full time

    Position: Vice President of Operations for a Private Equity-Backed Professional Services FirmReports To: Chief Executive OfficerLocation: United States - Fully Remote with a willingness to travel 50% - 75%Travel Requirements: Travel within North America is essential based on business needs. Initial travel may average around 50%, with potential increases to...

  • Senior Vice President of Programming

    2 days ago

    Atlanta, Georgia, United States iHeartMedia Full time

    About the RoleiHeartMedia is a leading audio company in America, reaching 90% of Americans every month. We are seeking a highly skilled Senior Vice President of Programming to lead our Atlanta market brands and increase audience engagement.Key ResponsibilitiesOversight of all Programming operations for the Atlanta Market.Develop and coach an overall...

  • Vice President of Cybersecurity

    2 weeks ago

    Atlanta, Georgia, United States TIER4 GROUP Full time

    Job OverviewPosition: Global Vice President of CybersecurityEmployment Type: Direct HireLocation: Remote, with preference for candidates near Atlanta, GA or Memphis, TNAre you an experienced security leader capable of engaging with C-suite executives regarding the threat landscape while simultaneously crafting and executing a robust security strategy? If...

  • Vice President, Multifamily Asset Management

    3 weeks ago

    Atlanta, United States Starwood Capital Group Full time

    Vice President, Multifamily Asset Management will drive results through creative and active management of their portfolio. The position enjoys a high degree of visibility with the SCG executive management team. This Vice President will be a key member of the team responsible for the asset management of a large market-rate portfolio located throughout the US,...

  • Vice President, Multifamily Asset Management

    2 days ago

    Atlanta, United States Starwood Capital Group Full time

    Vice President, Multifamily Asset Management will drive results through creative and active management of their portfolio. The position enjoys a high degree of visibility with the SCG executive management team. This Vice President will be a key member of the team responsible for the asset management of a large market-rate portfolio located throughout the US,...

  • Vice President of Operations

    2 weeks ago

    Atlanta, United States QISG Full time

    Job DescriptionJob DescriptionJob Description – Vice President, OperationsGeneral DescriptionThe Vice President, Operations will plan, direct, coordinate, and oversee day-to-day operational activities in the organization, a region, or a business function, ensuring development and implementation of efficient operations and cost-effective systems to meet...

  • Healthcare Investment Banking Vice President

    2 weeks ago

    Atlanta, United States Selby Jennings Full time

    Job Title:Investment Banking Vice President - HealthcareLocation:Charlotte, NCCompany Overview:We are partnered with a specialty boutique investment bank specializing in providing strategic M&A and financial advisory services.With a strong focus on the healthcare, HCIT and Telehealth sectors, our client is seeking a highly experienced and motivated...

  • Executive Vice President of Operations

    4 days ago

    Atlanta, Georgia, United States Goodr Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Vice President of Operations to join our team at Goodr. As a key member of our leadership team, you will be responsible for leading our operations and logistics functions, ensuring the smooth execution of our business strategies and driving growth and profitability.Key...

  • Vice President of Property Oversight

    2 weeks ago

    Atlanta, Georgia, United States Macdonald & Company Full time

    Exciting Opportunity as Vice President of Property OversightJoin Macdonald & Company, a leading multifamily organization, as the Vice President of Property Oversight. In this pivotal role, you will oversee the evaluation, monitoring, and execution of strategic plans for a varied portfolio of multifamily residences. Your expertise will be essential in driving...

  • Healthcare Investment Banking Vice President

    1 month ago

    Atlanta, United States Larson Maddox Full time

    Job Title: Investment Banking Vice President - Healthcare Location: Charlotte, NC Company Overview: We are partnered with a specialty boutique investment bank specializing in providing strategic M&A and financial advisory services. With a strong focus on the healthcare, HCIT and Telehealth sectors, our client is seeking a highly experienced and motivated...

  • Healthcare Investment Banking Vice President

    5 days ago

    Atlanta, United States Selby Jennings Full time

    Job Title: Investment Banking Vice President - HealthcareLocation: Charlotte, NCCompany Overview:We are partnered with a specialty boutique investment bank specializing in providing strategic M&A and financial advisory services. With a strong focus on the healthcare, HCIT and Telehealth sectors, our client is seeking a highly experienced and motivated...

  • Healthcare Investment Banking Vice President

    6 days ago

    Atlanta, United States Selby Jennings Full time

    Job Title: Investment Banking Vice President - HealthcareLocation: Charlotte, NCCompany Overview:We are partnered with a specialty boutique investment bank specializing in providing strategic M&A and financial advisory services. With a strong focus on the healthcare, HCIT and Telehealth sectors, our client is seeking a highly experienced and motivated...

  • Vice President, Multifamily Asset Management

    2 weeks ago

    Atlanta, United States Starwood Capital Group Full time

    Description Vice President, Multifamily Asset Management will drive results through creative and active management of their portfolio. The position that will enjoy a high degree of visibility with the SCG executive management team. This Vice President will be a key member of the team responsible for the asset management of a large market-rate portfolio...

  • Private Equity Vice President

    4 weeks ago

    Atlanta, United States Selby Jennings Full time

    An Atlanta-based Private Equity firm is seeking a Private Equity Vice President to join their team. The firm is industry agnostic, so this opportunity provides great exposure to many industries including business services, consumer, industrial and manufacturing. As the Vice President, you will play a pivotal role in our investment strategy and execution. You...

  • Vice President of Operations

    1 week ago

    Atlanta, Georgia, United States eLink Recruiting Solutions, Inc. Full time

    Job OverviewWe are in search of a Vice President of Operations in the Restaurants and Hospitality sector to steer our organization towards success. This role involves the formulation and implementation of the company's strategic vision.Key Responsibilities:Establish the strategic vision and direction for the companyFoster and cultivate the organizational...