Legal Secretary
3 weeks ago
THE OPPORTUNITY:
As a Legal Secretary, you will perform a variety of administrative duties for assigned attorneys and paralegals. You will interact with colleagues in a team setting and uphold the image of the firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.
THE DAY-TO-DAY:
On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of projects and requests. You will:
- Draft, revise and finalize correspondence, audit letters, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents;
- Proofread documents and check for appropriate formatting, spelling and grammar;
- Assemble documents in .pdf format. Verify all attachments, exhibits and enclosures are included in final documents and included with transmittal letters/memos;
- Maintain good public relations with clients;
- Sort, date and read incoming mail. Prepare documents and packages for mail, messenger and overnight delivery;
- Complete client/matter forms. Request conflicts of interest checks. Open new files;
- Maintain all client and general files. Conduct periodic review for possible storage of old files and prepare files to be closed;
- Prepare expense reports;
- Coordinate and follow through on requests and projects with other support departments;
- Other duties and projects as assigned;
- Screen telephone calls, listen to voicemail and record messages;
- Schedule appointments and make arrangements;
- Maintain calendar, contacts and deadline reminder systems;
- Enter attorney time, send time entry reminders and track entries;
- Review and file email; and
- Process client billing.
YOU HAVE:
- 1-10 years of legal experience preferred
- Ability to manage vendor invoices
- Proofreading, attention to detail and solid grammar/spelling skills a must
- High degree of proficiency with Microsoft Outlook, Word, Adobe Acrobat, and Excel a must
- Legal citation and legal terminology expertise
- Familiarity with Carpe Diem, Aderant, DeltaView, iManage or similar technology
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