Legal Secretary

3 weeks ago


Seattle, United States TBG | The Bachrach Group Full time

THE OPPORTUNITY:

As a Legal Secretary, you will perform a variety of administrative duties for assigned attorneys and paralegals. You will interact with colleagues in a team setting and uphold the image of the firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.

THE DAY-TO-DAY:

On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of projects and requests. You will:

  • Draft, revise and finalize correspondence, audit letters, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents;
  • Proofread documents and check for appropriate formatting, spelling and grammar;
  • Assemble documents in .pdf format. Verify all attachments, exhibits and enclosures are included in final documents and included with transmittal letters/memos;
  • Maintain good public relations with clients;
  • Sort, date and read incoming mail. Prepare documents and packages for mail, messenger and overnight delivery;
  • Complete client/matter forms. Request conflicts of interest checks. Open new files;
  • Maintain all client and general files. Conduct periodic review for possible storage of old files and prepare files to be closed;
  • Prepare expense reports;
  • Coordinate and follow through on requests and projects with other support departments;
  • Other duties and projects as assigned;
  • Screen telephone calls, listen to voicemail and record messages;
  • Schedule appointments and make arrangements;
  • Maintain calendar, contacts and deadline reminder systems;
  • Enter attorney time, send time entry reminders and track entries;
  • Review and file email; and
  • Process client billing.

YOU HAVE:

  • 1-10 years of legal experience preferred
  • Ability to manage vendor invoices
  • Proofreading, attention to detail and solid grammar/spelling skills a must
  • High degree of proficiency with Microsoft Outlook, Word, Adobe Acrobat, and Excel a must
  • Legal citation and legal terminology expertise
  • Familiarity with Carpe Diem, Aderant, DeltaView, iManage or similar technology


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