Litigation Secretary

1 month ago


Seattle WA United States Buchanan Legal Professional Services Full time

A prestigious global Am Law firm is seeking a skilled Litigation Legal Secretary to join their team in Seattle. This role will be hybrid in Seattle, WA.

This role involves providing essential secretarial and administrative support to assigned Litigation attorneys and paralegals, maintaining a high standard of customer service, and producing consistently high-quality work to meet the demands of the firm and its clients.

Key Responsibilities:

  • Build strong, collaborative working relationships with Practice Group Partners, Associates, Paralegals, clients, administrative teams, and external vendors.
  • Develop and promote effective teamwork within both local and firmwide secretarial teams.
  • Ensure assigned attorneys and paralegals receive comprehensive support focused on delivering outstanding client service.
  • Share responsibility in providing backup coverage for attorneys and paralegals as required.

Litigation Support:

  • Knowledgeable in initiating litigation documents, including Civil Coversheet, Summons, Complaint, and Corporate Disclosure Statements.
  • Proficient in handling state, federal, and appellate filings, including both public and sealed ECF filings, and familiar with relevant court rules and calendaring.
  • Experienced in using court tools such as PacerPro for efficient case management.
  • Skilled in trial preparation, including motions, jury instructions, and trial logistics, with the ability to travel for trial prep as needed.

Administrative Duties:

  • Utilize resources like court websites, Federal and California Rules of Procedure, Lexis-Nexis, and Westlaw for research, case law, and form retrieval.
  • Generate Tables of Contents and Authorities using Best Authority and maintain knowledge of Blue Book and local citation formats.
  • Compile and manage court filings, keeping internal files up-to-date in systems such as iManage/Propel.
  • Convert documents between PDF and Word, manage redactions, and enable OCR for searchable documents.
  • Provide administrative support, including check requests, invoice preparation, and reimbursement submissions.
  • Maintain attorney calendars with meetings, court deadlines, and client events.
  • Coordinate messengers, process servers, and other service vendors.
  • Assist with attorney time entry and gain proficiency in firm timekeeping protocols.

Additional Responsibilities:

  • Review monthly bills for accuracy, consistency, and compliance with engagement terms.
  • Respond to client requests for month-end billing estimates.
  • Monitor and address accounts receivable and collections issues.
  • Ensure accuracy in billing instructions and follow up with billing coordinators.

Skills and Qualifications:

  • Minimum 5 years of experience supporting litigation attorneys/paralegals; litigation experience required.
  • Bachelor’s degree preferred or equivalent experience/certifications.
  • Strong organizational skills with the ability to prioritize tasks and manage time efficiently in a fast-paced environment.
  • Proficiency in MS Office (Word, Excel, PowerPoint), Adobe Acrobat, Best Authority, Propel, Discclient, PacerPro, Compulaw, LegalMation, Lexis, Westlaw, iManage, Aderant, Google Scholar, and other litigation-related software.
  • Detail-oriented, with excellent proofreading skills and a high standard for accuracy.
  • Technologically savvy and adaptable to new systems or software.


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