Legal Secretary
2 weeks ago
THE OPPORTUNITY:
As a Legal Secretary, you will perform a variety of administrative duties for assigned attorneys and paralegals. You will interact with colleagues in a team setting and uphold the image of the firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.
THE DAY-TO-DAY:
On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of projects and requests. You will:
- Draft, revise and finalize correspondence, audit letters, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents;
- Proofread documents and check for appropriate formatting, spelling and grammar;
- Assemble documents in .pdf format. Verify all attachments, exhibits and enclosures are included in final documents and included with transmittal letters/memos;
- Maintain good public relations with clients;
- Sort, date and read incoming mail. Prepare documents and packages for mail, messenger and overnight delivery;
- Complete client/matter forms. Request conflicts of interest checks. Open new files;
- Maintain all client and general files. Conduct periodic review for possible storage of old files and prepare files to be closed;
- Prepare expense reports;
- Coordinate and follow through on requests and projects with other support departments;
- Other duties and projects as assigned;
- Screen telephone calls, listen to voicemail and record messages;
- Schedule appointments and make arrangements;
- Maintain calendar, contacts and deadline reminder systems;
- Enter attorney time, send time entry reminders and track entries;
- Review and file email; and
- Process client billing.
YOU HAVE:
- 1-10 years of legal experience preferred
- Ability to manage vendor invoices
- Proofreading, attention to detail and solid grammar/spelling skills a must
- High degree of proficiency with Microsoft Outlook, Word, Adobe Acrobat, and Excel a must
- Legal citation and legal terminology expertise
- Familiarity with Carpe Diem, Aderant, DeltaView, iManage or similar technology
-
Legal Secretary
2 weeks ago
Houston, TX, United States Collier Legal Search Full timeOur client, the Houston office of a leading national insurance defense firm, is seeking a Senior Litigation Legal Secretary for their Regional Managing Partner. Responsibilities:Draft pleadings and discover documentsMaintain scheduleTravel arrangementsFlawlessly organize and maintain Outlook schedule Manage and organize documents and emailsUnderstand court...
-
Legal Secretary
3 weeks ago
Seattle, United States TBG | The Bachrach Group Full timeJob Title: Legal Secretary (Temp-to-Perm)Location: Seattle, WAJob Type: Temporary, with the potential for permanent placementHourly Rate: $30-40/hrOverview:We are seeking a detail-oriented and proactive Legal Secretary to join our legal team. This is a temp-to-perm opportunity, where the successful candidate will have the chance to transition to a permanent...
-
Legal Secretary
2 weeks ago
Jacksonville, FL, United States Vaco Full timeVaco is hiring a Legal Secretary in downtown Jacksonville, FL. This is a full-time, direct hire opportunity in a fast-growing firm. Overview: Each secretary is assigned responsibility for the production of the work of lawyers. Secretaries are also responsible to the entire firm and may be required to perform secretarial functions for any firm member. Each...
-
Legal Secretary
2 weeks ago
Philadelphia, PA, United States The Forum Group Full timeProminent Philadelphia based law firm is in need of a Legal Secretary with strong bankruptcy and restructuring experience. The firm will offer a hybrid work schedule.The Legal Secretary will:-Maintain calendars, coordinate travel, schedule conference rooms and events-Prepare and process legal documents and correspondence, including TOAs/TOCs-Assist with...
-
Legal Secretary
2 weeks ago
Seattle, United States TBG | The Bachrach Group Full timeTHE DAY-TO-DAY:On any given day, you will be working with firm partners and business colleagues on a variety of requests and projects. You will:Draft, input, revise and finalize, routine correspondence, memoranda and other legal documents.File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for...
-
Legal Secretary
3 weeks ago
Houston, TX, United States Burnett Specialists Staffing | Recruiting Full timeLegal SecretaryInsurance Defense Legal Secretary - Houston Area An insurance defense litigation law firm located in the Houston area is seeking a Legal Secretary to join their firm. This firm offers full benefits as well as paid parking. Candidates must have at least 2+ years of litigation experience within a defense law firm with a preference of trucking...
-
Litigation Secretary
2 weeks ago
Seattle, WA, United States Buchanan Legal Professional Services Full timeA prestigious global Am Law firm is seeking a skilled Litigation Legal Secretary to join their team in Seattle. This role will be hybrid in Seattle, WA.This role involves providing essential secretarial and administrative support to assigned Litigation attorneys and paralegals, maintaining a high standard of customer service, and producing consistently...
-
Legal Secretary
2 weeks ago
Santa Rosa, CA, United States AppleOne Employment Services Full timeLaw firm in downtown Santa Rosa is seeking a full-time Transactional Legal Secretary with a minimum of five years of legal secretarial experience, specializing in transactional work. The primary focus of this role is on supporting attorneys with real estate transactions, corporate mergers, and acquisitions. This position requires someone who is organized,...
-
Legal Secretary
2 weeks ago
Brockton, MA, United States Babanikas, Ziedman & King, P.C. Full timeCompany Description Babanikas, Ziedman & King, P.C. is a legal firm located in Brockton, MA, with over 32 years of experience in providing legal representation. The firm specializes in a wide range of legal areas, personal injury, including automobile accidents, construction cases, workers compensation, business litigation, and more. Role Description This is...
-
Legal Secretary
3 days ago
Hallandale, FL, United States State Farm Full timeOverviewBeing good neighbors – helping people, investing in our communities, and making the world a better place – is who we are at State Farm. It is at the core of how we operate and the reason for our success. Come join a #1 team and do some good! Khakis optional. . . At State Farm, we offer more than just a paycheck. Check out our suite of benefits...
-
Legal Secretary
3 days ago
Dania, FL, United States State Farm Full timeOverviewBeing good neighbors – helping people, investing in our communities, and making the world a better place – is who we are at State Farm. It is at the core of how we operate and the reason for our success. Come join a #1 team and do some good! Khakis optional. . . At State Farm, we offer more than just a paycheck. Check out our suite of benefits...
-
Legal Secretary
3 days ago
Margate, FL, United States State Farm Full timeOverviewBeing good neighbors – helping people, investing in our communities, and making the world a better place – is who we are at State Farm. It is at the core of how we operate and the reason for our success. Come join a #1 team and do some good! Khakis optional. . . At State Farm, we offer more than just a paycheck. Check out our suite of benefits...
-
Legal Secretary
3 days ago
Hollywood, FL, United States State Farm Full timeOverviewBeing good neighbors – helping people, investing in our communities, and making the world a better place – is who we are at State Farm. It is at the core of how we operate and the reason for our success. Come join a #1 team and do some good! Khakis optional. . . At State Farm, we offer more than just a paycheck. Check out our suite of benefits...
-
Legal Secretary
3 days ago
Miami Gardens, FL, United States State Farm Full timeOverviewBeing good neighbors – helping people, investing in our communities, and making the world a better place – is who we are at State Farm. It is at the core of how we operate and the reason for our success. Come join a #1 team and do some good! Khakis optional. . . At State Farm, we offer more than just a paycheck. Check out our suite of benefits...
-
Legal Secretary
3 days ago
Pembroke Pines, FL, United States State Farm Full timeOverviewBeing good neighbors – helping people, investing in our communities, and making the world a better place – is who we are at State Farm. It is at the core of how we operate and the reason for our success. Come join a #1 team and do some good! Khakis optional. . . At State Farm, we offer more than just a paycheck. Check out our suite of benefits...
-
Legal Secretary
3 days ago
Pompano Beach, FL, United States State Farm Full timeOverviewBeing good neighbors – helping people, investing in our communities, and making the world a better place – is who we are at State Farm. It is at the core of how we operate and the reason for our success. Come join a #1 team and do some good! Khakis optional. . . At State Farm, we offer more than just a paycheck. Check out our suite of benefits...
-
Legal Secretary
3 days ago
Coral Springs, FL, United States State Farm Full timeOverviewBeing good neighbors – helping people, investing in our communities, and making the world a better place – is who we are at State Farm. It is at the core of how we operate and the reason for our success. Come join a #1 team and do some good! Khakis optional. . . At State Farm, we offer more than just a paycheck. Check out our suite of benefits...
-
Legal Secretary
3 weeks ago
Seattle, United States TBG | The Bachrach Group Full timeTHE OPPORTUNITY:As a Legal Secretary, you will perform a variety of administrative duties for assigned attorneys and paralegals. You will interact with colleagues in a team setting and uphold the image of the firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters. THE DAY-TO-DAY:On any given...
-
Legal Secretary
3 weeks ago
Los Angeles, CA, United States Liebert Cassidy Whitmore Full timeLiebert Cassidy Whitmore is seeking a Legal Secretary for our Los Angeles office. Candidate must have a minimum of 5 years of litigation experience, knowledge of all court rules, experience with electronic filings in both State and Federal courts, TOC and TOA generation, calendaring and document management.
-
Legal Secretary
1 day ago
Boston, MA, United States Kiernan Trebach LLP Full timeWe are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to create a diverse working environment while remaining sensitive to the needs of our employees and their families. Kiernan Trebach has become respected for our effective defense of clients ranging from Fortune 100 companies to individuals and small...