Legal Office Support

2 months ago

Seattle, United States Metasys Technologies, Inc. Full time
Legal Office Support
Seattle, WA, 98101
4+ contract (Potential for convert to perm)
7:30 am-4:00pm

Provides operations functions in one or all of the following areas within a Legal office /environment: operates high volume duplicating equipment, performs associated copying tasks, ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail/faxes, as well as applies necessary postage
Provides copier maintenance and/or repair of customer site equipment
May also perform bindery, QC and final check, housekeeping, file services, call center representative, and reception, etc
May performs various building support functions related to meeting set Client and light maintenance
Note: Due to the higher level of presentation, telephone skills needed to perform receptionist duties and high interaction with Executive level customers, employees performing this function are considered to be Senior On-Site Services Specialist
This position reports directly to the Site Manager, Site Supervisor or Assistant Site Manager, depending on site personnel configuration
Runs high volume copy machines and performs binding and finishing work
Ensures convenience copiers are working properly, checking for quality via daily inspections
Clears paper jams and informs technicians of specific problems
Performs all repair service on customer copier equipment
Handle highly sensitive and confidential documents that may be time sensitive - Provide upmost in quality work due to the sensitive nature of documents and projects that are required in a legal environment
Maintains records for management reports and inventories of supplies needed
Distributes office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required
Calculates charges for jobs performed and maintains some billing logs
Responds to and coordinates all service calls required by customer
May perform filing duties in conjunction with specific customer requests
Delivers completed jobs to pre-determined customer locations within and outside of the site
Maintains daily meter and service logs
May travel between customer s buildings
Answers customer questions regarding status or feasibility of job requests
Ensures upkeep of convenience copier areas by keeping neat and well stocked
Performs duties related to the shipping of materials
Performs duties related to the receiving of materials
May perform meeting room and conference room set Client
May perform building occupant moves within assigned facilities
May perform re-lamping and light maintenance duties as assigned
May perform occasional cleaning duties as needed
May require periodic overtime on nights and weekends, including off-hour emergency response
Uses shrink-wrap machine, paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, electric stapler and scales in completion of various jobs contracted
Uses all copier equipment, calculator, fax machine, postage meter and some PC
Performs filing duties, which may include purging and archiving old documents
Performs duties of scanning, file conversion and file naming
Performs FTP (File Transfer Protocol) between computers and files for printing and CS/DVD
Manage TOC (Table of Contents) first page of electronic file
Perform duties that involve OCR (Optical Character Recognition) files to assist with key word search
Perform file formatting for printing/Excel files
Responsible for interacting and providing professional level support to executive level end users at various levels, including: legal secretaries, project managers, paralegals, associates and partners
Perform quality accurate jobs/projects that may require tight deadlines and potentially under high pressure
Assist with coordinating projects that will be completed off site (BIS or Smart Source) - Performs other duties as assigned.

Quals--
CSP: Misty Scott
Pay rate: ***/hr
No covid restrictions
Interviews will be held virtually
Parking is not provided as the Ricoh teams use public transportation to get to work.
Seattle - Brief job description

This position will be supporting one of my law firms in the downtown area
Anybody with legal experience would be preferred so they understand this type of culture; however, I'm also open to candidates which have worked in office services for the finance or banking fields, or anybody which has worked in high end retail (Nordstrom, Sachs, Bloomingdales)
My team can teach the day-to-day operation, but we must have people with strong customer service, communication, time management, and organizational skills.

Primary responsibilities for this candidate will be

Hospitality Services: setting up and cleaning up conference rooms after meetings and events

Mail Services, sorting incoming mail delivering mail and processing mail.

Copy Services: producing copy jobs for secretaries and attorneys.
Requires high school diploma or GED and1-2 years of related work experience
Minimum of 2 years experience in legal industry is highly desired
ABILITY TO PROVIDE AN EXCELLENT CUSTOMER EXPERIENCE, UTILIZING STRONG CUSTOMER SERVICE, PERSONAL AND COMMUNICATION SKILLS
Some related copy job experience is preferred
May require valid driver s license and minimum levels of auto insurance coverage per Ricoh
Working knowledge of copier and other related equipment and repair is preferred
Ability to utilize a mixture of hardware and software to support functions such as cost recovery, document management and advanced workflow
Requires knowledge and understanding of shipping/receiving procedures
Basis electronics knowledge is preferred
Possesses ability to work independently and flexibly to complete projects
Possesses ability to determine correct method and packing material as well as check packing slips for accuracy of incoming materials
Possesses ability to comprehend instructions concerning mail delivery
Possesses troubleshooting and problem solving skills
Possesses ability to read and comprehend written technical information in the form of manuals, parts books and related publications
Possesses excellent customer relations skills and excellent verbal communication skills.

Start date:--
10/1/2024

End_date:--
1/31/2025

Metasys Technologies is an equal opportunity employer
All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.

  • Senior Legal Support Specialist

    4 weeks ago

    Seattle, Washington, United States Wilson Elser - Business & Legal Professionals Full time

    Job OverviewWilson Elser - Business & Legal Professionals is seeking a highly skilled and organized Legal Secretary to join our team in Seattle. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our office.This is an excellent opportunity for legal professionals seeking to expand their careers who are...

  • Legal Office Support Specialist

    4 weeks ago

    Seattle, Washington, United States Metasys Technologies, Inc. Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Legal Office Support Specialist to join our team at Metasys Technologies, Inc. This role will provide operations functions in a legal office environment, including copier maintenance, mail services, and hospitality services.Key ResponsibilitiesProvide operations functions in a legal office...

  • Legal Operations Manager

    3 weeks ago

    Seattle, United States Elevate Flexible Legal Resourcing Full time

    Our customer, a leading technology company, is seeking a Legal Operations ManagerLocation: Ideally, Seattle or Seattle-metro based area, must be west coast basedDuration: December 2024 through June 2025, possibility of an extensionWhat you will do:Taking ownership and driving efficiencies for the team Collaborating both within the team and with external...

  • Seattle Market President

    4 weeks ago

    Seattle, Washington, United States Latitude Legal Full time

    Opportunity OverviewLatitude Legal is seeking a seasoned attorney to lead and manage our Seattle office, serving as the company's ambassador and client relations leader in the region. As Market President, you will oversee a team of high-end legal professionals, building on your existing relationships with senior decision-makers in the Seattle...

  • Legal Support

    4 weeks ago

    SEATTLE, United States H10 Capital Full time

    Title: Legal Support Location: Seattle, WA H10 Capital is seeking a bright and motivated individual to provide temporary support to the North America Regulatory Intelligence, Safety, and Compliance (RISC) Legal team. We are looking for someone who can navigate complex product regulations and develop and implement related compliance actions. This...

  • Legal Support

    2 weeks ago

    Seattle, United States H10 Capital Full time

    Title: Legal Support Have you got the right qualifications and skills for this job Find out below, and hit apply to be considered.Location: Seattle, WA H10 Capital is seeking a bright and motivated individual to provide temporary support to the North America Regulatory Intelligence, Safety, and Compliance (RISC) Legal team. We are looking for someone who can...

  • Legal Administrative Support Specialist

    4 weeks ago

    Seattle, Washington, United States State Farm Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Legal Administrative Support team member to join our growing Seattle office. As a key member of our team, you will provide administrative assistance to attorneys, paralegals, and leadership, handling files, new suit intakes, mail, and other clerical tasks. This is a great opportunity for...

  • Legal Operations Manager

    2 weeks ago

    Seattle, WA, United States Elevate Flexible Legal Resourcing Full time

    Our customer, a leading technology company, is seeking a Legal Operations ManagerLocation: Ideally, Seattle or Seattle-metro based area, must be west coast basedDuration: December 2024 through June 2025, possibility of an extensionWhat you will do:Taking ownership and driving efficiencies for the team Collaborating both within the team and with external...

  • Legal Secretary

    3 weeks ago

    Seattle, United States TBG | The Bachrach Group Full time

    Job Title: Legal Secretary (Temp-to-Perm)Location: Seattle, WAJob Type: Temporary, with the potential for permanent placementHourly Rate: $30-40/hrOverview:We are seeking a detail-oriented and proactive Legal Secretary to join our legal team. This is a temp-to-perm opportunity, where the successful candidate will have the chance to transition to a permanent...

  • Legal Administrator

    1 month ago

    Seattle, Washington, United States Jobot Full time

    Job DetailsWe are seeking a highly organized and detail-oriented Legal Administrator to join our team at Jobot. The ideal candidate will have a strong background in administration and a keen understanding of the legal aspects of the finance industry.ResponsibilitiesAssist with the preparation and review of legal documents, including contracts, agreements,...

  • Legal Assistant

    1 week ago

    Seattle, United States HWS Law Group Full time

    HWS Law Group is not your typical litigation firm. We focus on building a healthy work culture first and foremost. We live by the philosophy of "Be Good to Each Other, " which means an inclusive, supportive environment where we respect and uplift all team members. At HWS Law Group LLP, we perform outstanding legal work, achieve excellent results, and provide...

  • Legal Assistant

    1 week ago

    seattle, United States HWS Law Group Full time

    HWS Law Group is not your typical litigation firm. We focus on building a healthy work culture first and foremost. We live by the philosophy of "Be Good to Each Other, " which means an inclusive, supportive environment where we respect and uplift all team members. At HWS Law Group LLP, we perform outstanding legal work, achieve excellent results, and provide...

  • Legal Services Specialist

    1 month ago

    Seattle, Washington, United States Care Dynamics, LLC Full time

    Job OverviewCare Dynamics, LLC is seeking a highly skilled Legal Senior Onsite Service Specialist to join our team on a temporary basis. This role involves performing a variety of essential tasks within a legal office environment, including document preparation, scanning, quality checks, and box preparation.About the RoleThis project is expected to run until...

  • Corporate Attorney

    1 month ago

    Seattle, Washington, United States Moses Legal Full time

    Seattle Legal Market OverviewThe Seattle legal market is a dynamic and competitive arena driven by a mix of established corporations and innovative technology companies.This has led to a growing demand for corporate attorneys with expertise in technology transactions and venture capital, as well as intellectual property attorneys with a focus on prosecution...

  • Legal Billing Supervisor

    1 month ago

    Seattle, United States Liberty Personnel Services, Inc Full time

    Job DescriptionJob DescriptionLegal Billing Supervisor - Seattle, WAWorking Situation:1 day in office Role:As the Legal Billing Supervisor, you will be responsible for overseeing the billing process within the firm. This includes managing and coordinating the billing activities of attorneys and clients, ensuring accurate invoicing, and resolving any billing...

  • Legal Counsel

    7 days ago

    Seattle, United States JobTarget Full time

    Join us on a mission that matters. LevelTen Energy’s mission is to accelerate the clean energy transition by facilitating frictionless renewable energy transactions. As a leading provider of renewable transaction infrastructure in the US and Europe, we deliver the cloud-based software, centralized supply, automated analytics, and transaction expertise...

  • Legal Assistant

    4 weeks ago

    Seattle, Washington, United States Boohoff Law Full time

    About the Role:Boohoff Law is seeking a skilled Legal Assistant to join our team. As a Legal Assistant, you will work closely with our Case Managers to retrieve records, complete legal documents, and conduct research. Your primary responsibilities will include:Requesting and gathering client informationVerifying insurance policies and reviewing medical...

  • Legal Assistant

    3 weeks ago

    Seattle, United States Robert Half Full time

    Job DescriptionJob DescriptionRobert Half is searching for a legal assistant to join a thriving boutique law firm in downtown Seattle!This position is contract-to-hire, and is looking to start immediately.Key Duties:Ensure detailed correspondence, pleadings, and other legal documents are formatted, proofread, and finalized; prepare and finalize basic...

  • Senior Legal Editor

    3 weeks ago

    Seattle, United States Washington State Bar Association Full time

    Senior Legal Editor Communication and Outreach Department (COM) - Washington State Bar Association (WSBA) Salary Range: $99,092 to $99,092 + Washington State Employee Benefits FLSA - Full-time, Exempt The WSBA's mission is to serve the public and the members of the Bar, to ensure the integrity of the legal profession, and to champion justice.Purpose and...

  • Legal Secretary

    2 weeks ago

    Seattle, United States TBG | The Bachrach Group Full time

    THE DAY-TO-DAY:On any given day, you will be working with firm partners and business colleagues on a variety of requests and projects. You will:Draft, input, revise and finalize, routine correspondence, memoranda and other legal documents.File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for...