Assistant Project Manager

3 weeks ago

Oakland, United States Bernards Full time

Job Summary:

Bernards is seeking new, dynamic Employee-Owners who are committed to the overall Mission, Vision, and Core Values of Bernards to help build A Better Experience. Our ideal Assistant Project Manager assists management and administration of the construction project and acts as a resource for the Project Manager in running the day-to-day project operations on the job from preconstruction through close out. Preconstruction phase activities include constructability review, value engineering, budget control, prime contract scope negotiation, and preconstruction schedule management. Construction phase activities include job setup, subcontractor buyout, schedule management, oversight of change management/submittals/RFIs, leadership of the project team, overall project management and close out.


Essential Duties & Responsibilities, including but not limited to:

  • Able to perform all Project Engineer job responsibilities.
  • Assist in preparing constructability reviews throughout the design process.
  • Manage or support the estimating process by preparing bid packages and solicit and evaluate bids.
  • Review plans for completeness and accuracy.
  • Help develop and manage the value engineering process with project owners and designers.
  • Assist Project Manager in the development of the Subcontracts and Purchase Orders.
  • Assist Project Manager in negotiating Subcontract agreements for various trades to meet the project schedule and accrue buy-out savings.
  • Assist the Project Manager in monitoring and forecasting accurate Project Financial Reports (PFRs) each month.
  • Manage or assist in the processing and tracking of the monthly Owner Payment Application.
  • Assist Project Manager in establishing Schedule of Values (SOV) and project budget phase codes.
  • Review and validate payment for subcontractor pay applications and vendor invoices.
  • Administer the change management process by tracking, reviewing, and processing Change Order Requests and Change Orders and expedite the progress with Subcontractors and Owner.
  • Attend and possibly lead weekly Owner and Subcontractors’ meetings.
  • Ensure proper implementation of project management tools in a timely manner (RFI, Submittals, Material Procurement, Bulletins, Change Orders, Schedules, Cost Reports, etc.).
  • Help direct and manage project from job start-up through closeout.
  • Assist the Project Manager in producing a responsibility listing for the entire project staff, which shall include administrative assignments.
  • Assist Project Manager and Superintendent in the development and updating of the project construction schedule.
  • Coordinate, implement and monitor Project Engineers and clerical staff training and development.
  • Assist in establishing, maintaining, and enforcing all applicable Safety, Quality Control, Local Worker and Disadvantaged Business Enterprise programs on the project.
  • Follow up on contracts, insurance certificates, insurance discrepancies & contract modifications.
  • Responsible for submitting for building permits and follow up with any issues including plan revision submissions to municipality.
  • Monitor subcontractor’s performance in compliance with contract docume.
  • Provide administrative support for the Project Superintendent.
  • Manage the preparation and execution of the project closeout process.
  • Document timely, potential issues affecting the budget and schedule and communicate daily to the project team.
  • Review and update master project schedule monthly or as needed and assist with project schedule narratives.
  • ALL OTHER DUTIES ASSIGNED


Preferred Experience, Education, and Skills:

  • Bachelor of Science in Construction Management, Civil Engineering or Architectural Engineering preferred, with minimum two years of construction industry experience as a Project Engineer managing projects within our market segments and of our typical project sizes from start-up to completion, OR.
  • 5-10 years of construction industry experience including at least two years of Sr. Project Engineer and/or Assistant Project Manager experience involving projects within our market segments and of our typical project sizes from start-up to completion. Strong work ethic and ability to work effectively alone or in a team.
  • Excellent communication skills - verbal and written.
  • Strong interpersonal skills including mentoring others and conflict resolution.
  • Demonstrated ability to work well under pressure.
  • Demonstrated ability to connect and build good relationships with owners and subcontractors.
  • Ability to manage construction administration processes from preconstruction to closeout. Includes understanding scheduling and understanding the “parts and pieces” of the project.
  • Computer literate – working knowledge of the Microsoft Suites and proper use of Bernards’ various internal systems.
  • Competency in Risk Management & Safety practices.
  • Demonstrated professionalism and quality customer service.
  • Ability to make sound decisions – good judgment.
  • Knowledge of current technology used in the industry.


As an Employee-Owner, you’ll experience competitive pay and enjoy comprehensive benefits that include:


  • Auto Allowance
  • Gas Card
  • Medical, Dental, and Health Insurance
  • Stock Interest in the Employee Ownership Plan
  • Health Savings Account
  • Fexible Spending Account
  • Employer Paid Life Insurance
  • 401(k) with employer match
  • Open Personal Time Off
  • Sick Time
  • Paid Holidays
  • Tuition Reimbursement
  • Employee Referral Bonus
  • Employee Assistance Program
  • Flexible Work Hours


About Bernards

Established in 1974, Bernards is a growth-oriented Employee-Owned multidisciplinary commercial builder and construction management company delivering technical expertise and outstanding construction services to developers, corporations, educational institutions, and public agencies for projects ranging in size from $5 million to over $500 million. The most significant disciplines in which Bernards projects are focused in, Healthcare, K – 12/Higher Education, Government, Entertainment, Mixed-Use, Residential, and Retail, and more.


Aligning with our mission of building a better experience for our customers, industry partners, and Employee-Owners, Bernards continuously builds its premier contractor status by exhibiting core values of mutual respect, integrity, serving others, and continuous improvement, daily.


Bernards is an equal opportunity employer that strives to attain and retain, top diversified talent in the construction industry. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state, or local law.

For candidates that need reasonable accommodations during the application process, or to perform essential functions of this role, please contact Recruiting@bernards.com.

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