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Executive Assistant

1 month ago

Costa Mesa, United States Ultimate Staffing Full time

Executive Assistant

Location: Costa Mesa, CA

Salary: $85k - $100k

Type: Full-Time

Overview:

We are seeking a highly experienced and skilled Executive Assistant with a minimum of 7 years of experience to support our executive team. If you are a proactive, dedicated professional with a proven track record in executive support, we would love to hear from you

Responsibilities:

  • Provide comprehensive administrative support to senior executives, including managing calendars, scheduling appointments, and coordinating meetings
  • Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries
  • Prepare and edit correspondence, reports, presentations, and other documents
  • Handle confidential information with discretion and professionalism
  • Organize and maintain files, records, and documentation
  • Act as a liaison between executives and internal/external stakeholders
  • Plan and coordinate events, conferences, and off-site meetings
  • Manage expense reports, budgets, and reimbursements
  • Conduct research and gather information as needed
  • Perform other administrative duties as assigned to support the efficiency of the executive team

Qualifications:

  • Minimum of 7 years of experience as an Executive Assistant or in a similar role
  • Bachelor's degree preferred
  • Proven experience in managing domestic and international travel arrangements
  • Exceptional organizational and multitasking skills
  • Strong attention to detail and problem-solving abilities
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Ability to handle sensitive information with discretion and maintain confidentiality
  • Strong interpersonal skills and the ability to build relationships with stakeholders
  • Ability to work independently and as part of a team

Perks and Benefits:

  • Competitive salary ranging from $85k to $100k based on experience
  • Comprehensive health, dental, and vision insurance
  • 401(k) retirement plan with company match
  • Generous paid time off and holidays
  • Professional development and training opportunities
  • A collaborative and dynamic work environment
  • Opportunities for domestic and international travel

We are looking forward to seeing your resume, please apply today

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.