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Executive Administrative Assistant

2 months ago

Parsippany, United States Planet Pharma Full time

3-month initial contract - opportunity to extend or convert for the right person

Hybrid position - 3-4 days in the office


Duties

  • Produce highly professional reports, correspondence and presentations using Excel, Word and VISIO for C-suite Execs.
  • Prepare materials for presentations and/or meetings, including Board of Directors; proofreading, copying, collating and distribution.
  • Facilitate internal alignment within and across teams to coordinate and organize activities.
  • Prepare technical presentations, graphs, and charts utilizing appropriate computer applications.
  • Record and distribute minutes of meetings to all participants; provide timely and accurate follow-up.
  • Assess current administrative practices and recommend/implement improvements in systems and procedures.
  • Maintain corporate files as appropriate.
  • Answer telephone and email inquiries (from internal and external constituents).
  • Maintain calendars and coordinate travel and hotel arrangements, including creation of itineraries and preparation/completion of expense reports.
  • Schedule conferences/meetings and reserve internal and off-site facilities.
  • Perform special projects and assignments, as required.

Skills

  • 5 years’ experience in an executive or senior administrative capacity.
  • Must be proficient in Microsoft Office Suite. Ability to format PowerPoint, use Excel, ARIBA, and Database.
  • Must be well organized and able to manage more than one project at a time.

Education

Minimum Degree Required

  • Associate's Degree (Community College, MBO)
  • Associate degree from accredited college or university; 3 years additional corporate administrative experience may be considered in lieu of education.

Skills and Experience

The Skills and Experience match parameters for the candidate are parsed from the Duties, Skills, and Education.

Required Skills

  • EXCELLENT COMPUTER SKILLS
  • EXCELLENT ORGANIZATIONAL SKILLS
  • MICROSOFT POWERPOINT
  • MICROSOFT OFFICE
  • EXECUTIVE ADMINISTRATIVE

Additional Skills

  • MAINTAIN CALENDARS
  • EXCEL
  • CORRESPONDENCE
  • VISIO

Languages

  • English:
  • Read
  • Write
  • Speak