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Executive Assistant

2 months ago

Chicago, United States Mack & Associates, Ltd. Full time

Are you ready to dive into the dynamic world of real estate development? The team is seeking an enthusiastic and proactive Executive Assistant to join them on a temporary basis. In this pivotal role, you will provide top-tier administrative support to the CEO and Executive Vice President. This is a fantastic opportunity to gain hands-on experience in the real estate industry while honing your executive support skills. The pay rate for this exciting four-week opportunity is $25-30/hr, depending on experience.

Responsibilities of the Executive Assistant:

  • Provide proactive support to the CEO and Executive Vice President, managing internal and external commitments in a fast-paced and ever-changing environment
  • Organize and schedule client and internal meetings and events, manage complex calendars with precision
  • Coordinate travel logistics, including flights, hotels, and ground transportation, ensuring seamless travel experiences
  • Accurately process expenses and ensure timely submissions
  • Prepare polished business communications, including memos, letters, invoices, and emails
  • Assist in creating, preparing, and proofreading materials for meetings
  • Arrange office facilities, schedule meeting rooms, and coordinate catering as needed
  • Coordinate and organize logistics for external functions such as conferences, receptions, and dinners
  • Conduct research and gather information to answer questions and solve problems efficiently
  • Build and maintain strong relationships with team members and client assistants
  • Provide back-up support to other assistants as needed
  • Take on other tasks and projects as assigned, demonstrating flexibility and a can-do attitude

Requirements of the Executive Assistant:

  • Bachelor's degree preferred
  • Prior experience as an executive assistant
  • Proficient in Microsoft Office Suite
  • Ability to work in a fast-paced environment and handle high-stress situations
  • Exhibit sound judgment and decisiveness while anticipating problems and taking initiative
  • Excellent verbal and written communication skills
  • Highly organized and detail-oriented with the ability to prioritize and multitask


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