Executive Assistant

4 days ago

Irvine, United States The Hire Standard Full time

JOB BRIEF

Are you ready to bring your exceptional organizational skills and proactive mindset to a fast-paced, high-performing team? Our client, a portfolio of leading consumer lifestyle brands, is seeking a talented Executive Assistant to support their CEO and CFO in Irvine, CA.


This hybrid role (4 days in-office) offers a competitive salary of $125K–$140K, plus an annual bonus opportunity. As an Executive Assistant, you’ll be at the center of operations, managing schedules, coordinating travel, and streamlining processes to ensure the executives can focus on driving the company’s success. If you thrive on supporting multiple executives, managing complex priorities, and collaborating with teams, this is your opportunity to make an impact in a dynamic environment.


THE JOB

  • Executive Support: Manage active calendars, coordinate meetings, and oversee travel arrangements for the CEO and CFO.
  • Administrative Excellence: Prepare confidential and time-sensitive correspondence, compile reports, and draft presentations.
  • Luxury Event Coordination: Plan and organize executive meetings, board meetings, and company-wide events, ensuring flawless logistics and refreshments with a keen eye for aesthetics.
  • Communication Liaison: Act as a key point of contact for internal teams, external stakeholders, and affiliate executives.
  • Process Management: Collaborate on administrative processes to optimize efficiency and improve workflows.
  • Task Prioritization: Anticipate executive needs, handle competing priorities, and ensure timely follow-through on critical tasks.
  • Meeting Minutes: Take accurate minutes during meetings and distribute them promptly with actionable follow-ups.
  • Project Support: Assist with strategic projects, research, and financial requests as directed by executives.


ABOUT YOU

  • Experienced Professional: 5+ years as an Executive Assistant, preferably supporting C-level executives.
  • Highly Organized: Exceptional multitasking abilities and strong attention to detail.
  • Tech-Savvy: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.
  • Strong Communicator: Expert-level written and verbal communication skills.
  • Collaborative: Thrives in team environments and builds strong relationships across all levels.
  • Proactive Problem-Solver: Anticipates challenges and finds effective solutions with minimal direction.
  • Confidential & Adaptable: Handles sensitive information with discretion and thrives in a fast-paced setting.
  • Cultural Fit: Embraces the client’s entrepreneurial and innovative spirit.


PERKS AND BENEFITS

This hybrid role offers a competitive base salary of $125K–$140K, plus an annual bonus opportunity. Additional benefits include medical, dental, and vision insurance, 401K with employer match, generous PTO, and access to wellness programs. Enjoy unique perks like exclusive product discounts, and a collaborative, dog-friendly work environment.

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